Difference between revisions of "Course Catalog"

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===Video===
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__NOTOC__
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[[media:editcoursecatalog.mov|Course Catalog video]]
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'''The Course Catalog is a list of courses available to use in the  [[Master Schedule Editor]] for the schools in the district.'''
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==Menu Location==
  
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===Getting Started===
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'''Scheduling > Entry > Course Catalog'''
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Click on '''Scheduling'''. Under '''Entry''', select '''Course Catalog'''.
 
  
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On the '''Setup Box''':
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==Setup Options==
  
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:*verify that the "'''District'''" is correct
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[[File:course catalog setup.png]]
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:*'''Default School''' should be set to the school that course will be created for
 
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:*'''School to view''' will display the courses associated with the school selected
 
  
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Click '''Ok'''
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'''Default District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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===How-to===
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'''Default School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
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#After clicking "Ok", a list of courses should appear on the screen. 
 
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#To create a new course, at the top of the list of courses is a blank row.  Begin by clicking in the blank cell underneath the header '''GD'''.  A list of grade levels will appear.  Select the appropriate grade level for the course being created.
 
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#Click in the next empty cell under the header labeled '''COURSE NAME'''.  A box will appear with an area to type the name of the course.  Staying within a sixteen character limit, including spaces, type the name of the course.
 
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#*'''Course''' names need to be unique''.  Verify that the course being created does not already exist.  If not seen in the active course catalog, check obsolete courses by unchecking the '''Active Only''' at the bottom of the screen.  If it does exist but is not exactly right, DO NOT CHANGE OR DELETE existing courses, CREATE A NEW COURSE. If the course that already exists is not being used anymore, in the "HONR" field, select "O" for obsolete.  If the course is still being used, leave it alone and when typing the name of the new course, be sure the name is UNIQUE.
 
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#*'''Symbols''' - There are symbols that can be added to the course name title.
 
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#**'''!''' - triggers the course to use alpha grades regardless of what the Pupil Progression Plan states.
 
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#**'''*''' denotes weighted courses.
 
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#**'''^''' denoted courses taught below grade level.
 
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#Click in the next empty cell under the header labeled '''CRE'''.  A box will appear listing available credit value options.  Select the appropriate credit value for the course being created.
 
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#Click in the next empty cell under the header labeled '''HONR'''.  A box will appear with a list of codes to define the course.  Select all the codes that apply to the course being created.
 
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#Click in the next empty cell under the header labeled '''ST'''.  "ST" means that the course is a standard course for the grade level selected.  Select the "*" for standard for all students, the "F" for standard for all females, or "M" for standard for all males.
 
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#*NOTE:  The "ST" field is not a required field.  It only needs to be entered if the mass request loader is going to be used within the "Load Student Course Requests" program.
 
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#Click in the next empty cell under the header labeled '''SE'''.  A box will appear listing the possible number of semesters the course could last.  Select the appropriate number of semesters the course will last.
 
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#*NOTE:  Six and nine week school systems should only use 1 and 2 semesters.  Only 4x4 school systems have the option to use semesters 3 and 4.
 
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#Click in the next empty cell under the header labeled '''PD'''.  "PD" means that the length of the course lasts the length of the number of standard class periods entered into this field.  Select the appropriate number of periods.  Standard is 1.
 
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#Click in the next empty cell under the header labeled '''ST CODE'''.  A list of state course codes will appear.  Select the correct state course code that applies to the course being created.
 
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#*After selecting the state course code, a box will appear asking to overwrite the existing course name with the state description.  Click '''NO''' unless the state course name is preferred.
 
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#*The field '''ST COURSE''' will be populated after "ST COURSE" is selected.
 
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#*#NOTE:  Please verify that the correct state course code is selected.  There are state course codes that are for private schools only, locally initiated programs, and grade level specific.  ''BE ABSOLUTELY SURE OF THE STATE COURSE CODE SELECTED''.
 
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#The field '''LNUM''' means "Local Number" and is not a required field.  The field is used for districts who have local numeric descriptions of courses.  To enter a number, click in the empty cell under the header "LNUM".  In the box that appears on the screen, enter a six digit number then click "Save".
 
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#The field '''PT''' means priority.  Courses can be given a priority number that will cause the automatic scheduler to schedule those courses in order of priority.  The higher the priority number the earlier the auto scheduler schedules the course.  This field is not required.
 
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#The field '''SEQ''' means sequential.  By giving two course sequential codes, such as 101 and 102, the auto scheduler knows that, if both courses are requested, the course with 101 should be scheduled in the first semester and the course with the code 102 should be scheduled in the second semester.  To sequence the next set of courses, skip the next number in the sequence, in this case 103, and start with the next number set, 104 and 105. This field is not required.
 
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#The field '''VOC PRI''' stands for vocational priority.  Click in the blank field below the header to get a list of vocational clusters.  If the course being created is a vocational course, select the appropriate vocational cluster.
 
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#Click in the blank cell below the header labeled as '''GRP''' and select the best general description of the course.
 
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#The field '''REC''' is a field populated by the system and cannot be changed by the user.
 
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#The field '''SCH''' should be populated with the default school selected on the setup box.
 
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#Click in the blank cell below the header '''OBJFUN''' to select the default object/function code to be associated with the course.
 
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#*NOTE:  Object/function is a numerical job description the state uses.  The object code, the first three numbers, is the type of job, e.g. supervisor, teacher, aide, etc.  The function code, the last four numbers, is the description of the job, e.g. supervisor of child welfare and attendance and teacher of secondary education.
 
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#The field '''PDF''' will be populated with a number after the course has been created, the button '''Update PDF''' is pushed, and the course is associated with Curriculum Units and GLEs.  If a number is displayed, then teachers will be able to select Curriculum Units and GLEs when creating assignments and lesson plans
 
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#If the course being created is an EOC course, then click in the blank field below the header '''FWGT'''.  Select the weight value that will be associated with the EOC course. '''To Remove a Weight''' select 0.0 as the weight and save. Refresh the screen and the FWGT field will be blank.
 
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#The '''Part''' field is for any course that is typically taken for a full credit, but is being scheduled for only one semester but not in the semester in which it is typically scheduled. For example, a first semester (part 1) is being scheduled in the second semester with the check mark in the S2 column check box. This is usually for students who have failed a particular semester and must retake that semester. The retake does not have to be in the same school year.
 
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#'''GD TYPE''' provides a list of custom grading scales created in the '''Sponsor Site Editor''' on the '''Grading Scale''' tab using the '''Grading Scales Manager''' under the ''Action'' drop down.  When a custom grading scale is selected, all sections assigned to that course for the school assigned in the '''Course Catalog''' will use that grading scale.  If school 700 is assigned, all schools in the district using the course will use the assigned grading scale. When selecting the grade type and using the grade scale database for the listing, if more than one grade type is selected, one and only one of the selections must have the semester final option selected as "Y". If only one grade type is selected, the final semester does not have to be selected. When teachers are creating assignments, the selected grading scale will be the only option.
 
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#The '''FIVE PT''' is for 'Display Only' indicating that the state uses the five point grading scale for this course for STS purposes. NOTE: There is no need to make adjustments in this column.
 
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#'''WEIGHT''' provides a list of custom marking period weights created in the '''Sponsor Site Editor''' on the '''Grading Scale''' tab using the '''Course Weights Manager''' under the '''Action''' drop down.  When a custom marking period weight is selected, all sections assigned to that course for the school school assigned in the '''Course Catalog''' will use those weights.  If school 700 is assigned, all schools in the district using the course will use the assigned marking period weights.
 
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#After all fields have been populated correctly, click the '''Save New''' button at the bottom of the screen.
 
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#*If the grade level selected for the course being created is -1 to 08, then after clicking '''Save New''', a box will appear listing other grade levels between -1 and 08.  If this course is needed for other grade levels as well, select those grade levels from the selection box and click '''Ok'''.  If the course is not needed in other grade levels, simply click '''Ok'''.
 
  
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'''School to View''' - Will display the courses associated with the school selected.
  
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===Table Filters===
  
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'''Transcript Group''' - State approved transcript group.
  
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[[State Course Selection]] - State course name, click in the box for state course selection box.
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'''Courses''' - Local name for a course.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:coursecatalog1.png]]
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===Column Headers===
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(Columns can be rearranged and the program will remember the changes.  The column order can be reset by using the Action button.)
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'''GD''' - Grade level of the course
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'''[[Course Name]]''' - Local name for the course (prints on report cards, screens, etc.)
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'''[[Long Name]]''' - Expanded name of course to include internationalization.
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'''Cre''' - Credit Carnegie Unit value.
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'''Honr''' - Honor codes and descriptions
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* Note that marking courses as Obsolete (O-RG Obsolete Course) in the Course Catalog will not pull the courses from an existing Master Schedule. Use the program [[Audit Master Schedule to Courses]] to audit courses found in the Master Schedule and compare to the Course Catalog.
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*Codes '''H''' and '''7''' will inflate the GPA by one quality point unless already inflated by the State which would show in the '''FIVE PT''' column.
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*Code '''W''' will inflate the GPA by one quality point for this course NO matter if Alpha Basic or Alpha Loaded is used as the GPA Display Type.
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'''ST''' - Standard Course for grade indicator.
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'''SE''' - Number Horizontal Semesters-one session-this course.
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'''PD''' - Number of Vertical Periods-one session-this course.
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'''ST Code''' - State Code assigned for course.
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'''ST Course''' - State Course Name.
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*Also, the state course table can be updated with the latest state course file information using the '''Update State Data''' button. Click on the blank row of the '''ST Course''' column to see this option. Once a year in about October, JCampus will add new courses when received from the state. But courses can be added by the client using the blank top line. See [[Creating a new course]]
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'''LNUM''' - Local Course Number.
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'''PT''' - Priority Code for auto scheduling-higher number has more priority.
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'''SEQ''' - SEQ Horizontal Semester Priority.
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'''VOC PRI''' - Vocational Course-only necessary to code this column for primary only.
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'''GD Type''' - Course Grade Type ID for grades calculations.
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'''SEM Final''' - Grade Type Semester Final.
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'''GRP''' - State Approved Transcript Group. 1=Eng, 3=Math, etc.
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'''REC''' - Record Number.
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'''SCH''' - School Number where course is taught.
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'''OBJFUN''' - Employee Job Code for this Course.
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'''PDF''' - Obsolete
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'''FWGT''' - Final Weight Percentage for final exam.  This applies to the E2 exam grade as a percentage of the overall grade. This is where the user would indicate the ''' EOC/LEAP 2025''' percentages. See Q&A below for additional information.
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'''PART''' - Part Number used for Partial Year Courses to denote what half is taken.
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'''GD Type''' - Grade type override of sponsor PPP settings.  Only 700 users will be able to access this information.
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'''FIVE PT''' - Uses the 5 point grading scale as indicated by the State. - No matter if using Alpha Basic or Loaded in the [[Sponsor Site Editor]], if the FIVE PT column has a Y, it will not look at the Honor column to check for W, H or 7. It will automatically use the five point scale.
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'''WEIGHT''' - Course Weight override of sponsor PPP settings.
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'''CTYPE''' - Course Type Designation.
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'''STD Grp''' - Standard groups assigned to course.
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'''Create User''' - User who created the record.
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'''Create Date''' - Date when record was created.
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'''Change User''' - User who changed the record.
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'''Change Date''' - Date when change was made.
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'''Last Year Used''' - Last year this course is used in the Master Schedule.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Action Button==
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[[File:coursecatalogaction.png]]
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'''Reset Columns''' - Reset columns to their default.
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==Bottom==
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[[File:coursecatalogbottom1.png]]
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'''Refresh''' - Click this button to view any newly created messages.
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'''Save New''' - Save any information added.
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'''Copy Course''' - This will copy the course chosen to make the same course for another grade level.
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'''Select Tbl''' - Select the whole table.
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'''Setup''' - Click to go back to the Setup box.
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'''Help''' - Click to view written instructions and/or videos.
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'''Update PDF''' - Obsolete.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Grades''' - Course grades.
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'''Language Codes''' - Select Language Code.
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'''Active Only''' - Checked it will show only active courses, unchecked it will show all, including obsolete courses.
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== Top ==
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[[File:Course_Catalog_Top.png]]
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'''Search''' - By default, the search bar searches by the '''COURSE NAME''' column.  Click on any other column header to search by the contents of the selected column.
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=== How To ===
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[[Creating a new course]]
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'''Q & A'''
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'''Q''' - We want to change our percentage for our LEAP/EOC tests for high school courses from 20% to 15%. How will it affect previous year's records?
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'''A''' -  Since the Course Catalog is not year specific, it would only change the existing year. But, if anyone went back and did another grade calculation and EOY Closeout for a previous year(s), it would affect the previous year's records. If you think that might happen, then your second choice would be to create new unique courses in the Course Catalog with the new percentage. Then previous year's records would not ever be affected.
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'''Q''' - How do Special Education students have their EOC scores count as 5% of the student’s final grade for Act833 students just like it does for LAA2 students.
 +
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'''A''' - Students need to be coded with the special code ACS (April Dunn Act 833 EOC Alternate 5% Scale) or in SER be coded as LAA2 (now April Dunn) test type. JCampus has the 5% rule built into the calculation process so that any student having a Special code of ACS or is a SER student, whose test type is LAA2 (now April Dunn), are counted as 5% of the course grade.
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'''Q''' - How is the weight in the FWGT column for EOC (now LEAP) courses determined?
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'''A''' - The district can set the weight ranging from 15 to 30 percent.
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----
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[[Scheduling|'''Scheduling''' Main Page]]
  
 
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:[[Scheduling|'''Scheduling''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 15:06, 6 August 2024

The Course Catalog is a list of courses available to use in the Master Schedule Editor for the schools in the district.

Menu Location

Scheduling > Entry > Course Catalog

Setup Options

Course catalog setup.png

Default District - Default value is based on the user’s security settings. The user will be limited to their district only.

Default School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

School to View - Will display the courses associated with the school selected.

Table Filters

Transcript Group - State approved transcript group.

State Course Selection - State course name, click in the box for state course selection box.

Courses - Local name for a course.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Coursecatalog1.png

Column Headers

(Columns can be rearranged and the program will remember the changes. The column order can be reset by using the Action button.)

GD - Grade level of the course

Course Name - Local name for the course (prints on report cards, screens, etc.)

Long Name - Expanded name of course to include internationalization.

Cre - Credit Carnegie Unit value.

Honr - Honor codes and descriptions

  • Note that marking courses as Obsolete (O-RG Obsolete Course) in the Course Catalog will not pull the courses from an existing Master Schedule. Use the program Audit Master Schedule to Courses to audit courses found in the Master Schedule and compare to the Course Catalog.
  • Codes H and 7 will inflate the GPA by one quality point unless already inflated by the State which would show in the FIVE PT column.
  • Code W will inflate the GPA by one quality point for this course NO matter if Alpha Basic or Alpha Loaded is used as the GPA Display Type.

ST - Standard Course for grade indicator.

SE - Number Horizontal Semesters-one session-this course.

PD - Number of Vertical Periods-one session-this course.

ST Code - State Code assigned for course.

ST Course - State Course Name.

  • Also, the state course table can be updated with the latest state course file information using the Update State Data button. Click on the blank row of the ST Course column to see this option. Once a year in about October, JCampus will add new courses when received from the state. But courses can be added by the client using the blank top line. See Creating a new course

LNUM - Local Course Number.

PT - Priority Code for auto scheduling-higher number has more priority.

SEQ - SEQ Horizontal Semester Priority.

VOC PRI - Vocational Course-only necessary to code this column for primary only.

GD Type - Course Grade Type ID for grades calculations.

SEM Final - Grade Type Semester Final.

GRP - State Approved Transcript Group. 1=Eng, 3=Math, etc.

REC - Record Number.

SCH - School Number where course is taught.

OBJFUN - Employee Job Code for this Course.

PDF - Obsolete

FWGT - Final Weight Percentage for final exam. This applies to the E2 exam grade as a percentage of the overall grade. This is where the user would indicate the EOC/LEAP 2025 percentages. See Q&A below for additional information.

PART - Part Number used for Partial Year Courses to denote what half is taken.

GD Type - Grade type override of sponsor PPP settings. Only 700 users will be able to access this information.

FIVE PT - Uses the 5 point grading scale as indicated by the State. - No matter if using Alpha Basic or Loaded in the Sponsor Site Editor, if the FIVE PT column has a Y, it will not look at the Honor column to check for W, H or 7. It will automatically use the five point scale.

WEIGHT - Course Weight override of sponsor PPP settings.

CTYPE - Course Type Designation.

STD Grp - Standard groups assigned to course.

Create User - User who created the record.

Create Date - Date when record was created.

Change User - User who changed the record.

Change Date - Date when change was made.

Last Year Used - Last year this course is used in the Master Schedule.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Action Button

Coursecatalogaction.png

Reset Columns - Reset columns to their default.

Bottom

Coursecatalogbottom1.png

Refresh - Click this button to view any newly created messages.

Save New - Save any information added.

Copy Course - This will copy the course chosen to make the same course for another grade level.

Select Tbl - Select the whole table.

Setup - Click to go back to the Setup box.

Help - Click to view written instructions and/or videos.

Update PDF - Obsolete.

Print - This will allow the user to print the report.

Grades - Course grades.

Language Codes - Select Language Code.

Active Only - Checked it will show only active courses, unchecked it will show all, including obsolete courses.

Top

Course Catalog Top.png

Search - By default, the search bar searches by the COURSE NAME column. Click on any other column header to search by the contents of the selected column.

How To

Creating a new course


Q & A


Q - We want to change our percentage for our LEAP/EOC tests for high school courses from 20% to 15%. How will it affect previous year's records?

A - Since the Course Catalog is not year specific, it would only change the existing year. But, if anyone went back and did another grade calculation and EOY Closeout for a previous year(s), it would affect the previous year's records. If you think that might happen, then your second choice would be to create new unique courses in the Course Catalog with the new percentage. Then previous year's records would not ever be affected.


Q - How do Special Education students have their EOC scores count as 5% of the student’s final grade for Act833 students just like it does for LAA2 students.

A - Students need to be coded with the special code ACS (April Dunn Act 833 EOC Alternate 5% Scale) or in SER be coded as LAA2 (now April Dunn) test type. JCampus has the 5% rule built into the calculation process so that any student having a Special code of ACS or is a SER student, whose test type is LAA2 (now April Dunn), are counted as 5% of the course grade.


Q - How is the weight in the FWGT column for EOC (now LEAP) courses determined?

A - The district can set the weight ranging from 15 to 30 percent.


Scheduling Main Page

JCampus Main Page

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