Honor Roll

These instructions will show you how to create an Honor Roll List for a Grading period, a Cumulative Honor Roll, or a list of students who have made the specified Honor Rolls for the specified grading periods.

The number "1" rule for running the Honor Roll is Calc the GPA’s! Use the Calc GPA button at the bottom of this program.

Menu Location

Grades > Reports > Honor Roll

Setup Options

1st Setup Box

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade.

Order to List: Select the order you want the students listed from the list box.

• Alpha by Honor Roll Title: The students will be listed by the Honor Roll Title (Highest First) and then alphabetically by student within the list.
• Grade by Honor Roll Title: The students will be listed by Grade Level from lowest to highest and then alphabetically by student within each grade level.
• Homeroom by Honor Roll Title: The students will be listed by Honor Roll Title (Highest First), then Homeroom Teacher listed alphabetically within each Honor Roll Title, and then the students listed alphabetically grouped under each Homeroom Teacher.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Exclude Special Codes: The Honor Roll list can also be limited by selecting Special Codes from the drop-down list. Any students with the selected codes will not be included on the list.

Program - Leave blank if' all program codes are to be included into the report. Otherwise, choose the desired program code.

Exclude Program Codes - Program codes can be selected from a drop-down list. Any students with the selected codes will not be included on the Honor Roll list.

Custom Codes - Select Custom Codes created in the Custom Code Management to filter the student list.

Exclude Custom Codes - Custom codes can be selected from a drop-down list. Any students with the selected codes will not be included on the Honor Roll list.

Sped:

All - Select this to show all students.

Sped Only - Select this to show Sped only students.

Non Sped - Select this to show Non Sped students

504:

All - Select this to show all students.

504 Only - Select this to show 504 only students.

Non 504 - Select this to show Non 504 students.

LEP:

All - Select this to show all students.

LEP Only - Select this to show LEP only students.

Non LEP - Select this to show Non LEP students.

Exclude SPED Codes - Special Education codes can be selected from a drop-down list. Any students with the selected codes will not be included on the Honor Roll list.

Skip Opt Out Stus: If this option is checked, then students who have "F. Option to Remove child from Public Lists" checked under General Permissions on the Permissions Tab in Student Master, will NOT be included in the Honor Roll List. The converse is also true.

To find definitions for standard setup values, follow this link: Standard Setup Options.

When all the selections are completed, click the Next button to continue the Marking Period setup box.

2nd Setup Box

Marking Periods definitions are listed below and are set up in the Sponsor Site Editor. It is not unusual for the Marking Period setup box to have two of the below types, one for K-5 and a different one for 9-12.

• Standard 9-Weeks: The school year is broken up into four (4) 9-week marking periods. The first semester is made up of the marking period 1 and marking period 2. The second semester

is made up of marking period 3 and marking period 4.

• Standard 6-Weeks: The school year is broken up into six (6) 6-week marking periods. The first semester is made up of the marking period 1, marking period 2, and marking period 3.

The second semester is made up of marking period 4, marking period 5, and marking period 6.

• 4x4: The school year is broken up into four 9-week marking periods. Each marking period is equivalent to one (1) semester. Marking period 1 and marking period 2 will be the same as

an entire year and the student can usually earn four (4) credits. Marking period 3 and marking period 4 will be the same as an entire year and the student can usually earn four (4) credits.

• 4.5: The “4.5” school is the same as the 4x4 school except that each 9-week “semester” is further broken down into two (2) 4.5 week marking periods. Therefore, the 4.5 school will

have a total of eight (8) marking periods.

Marking Periods will perform as described below:

• Single Marking Period: Generates the Honor Roll for the specific Marking Period selected.
• Multiple Marking Periods: If multiple marking periods are selected, then a student must have made that Honor Roll or a higher Honor Roll for each of the selected Marking Periods in order to be listed for the specified Honor Roll.

Example:

A school wants to run the honor roll using marking periods 1, 2, and 3 for a 6-week school.

The highest honor roll is the Principal’s Honor Roll and the next highest is the A Honor Roll.

In order for a student to be listed on the Principal’s Honor Roll, the student would have to be listed on the Principal’s Honor Roll for all three of the marking periods.

If the student was on either the Principal’s or the A Honor Roll for each of the marking periods, the student would be listed on the A Honor Roll.

If the student did not make either honor roll for any of the marking periods, the student will not be listed on either honor roll.

• Semester – Detail (Marking Period): The individual grades for each marking period will be used to determine the eligibility for the Honor Roll.
• Semester – Semester: The grades in the semester column will be used to determine the eligibility for the Honor Roll.
• Final – Detail (Marking Period): The individual marking period grades will be used to determine the eligibility for the Honor Roll. When updating the GPA using multiple grading periods, by selecting Detail it will average the grading periods that were selected while calculating the GPA.
• Final – Final: The final grades will be used to determine the eligibility for the Honor Roll.
• Final – Semester: The semester grades will be used to determine the eligibility for the Honor Roll.
• Fall or Spring (4x4 and 4.5) - Semester: This will be a cumulative honor roll for the Fall or Spring school year. In this case the semester grades will be used to determine the eligibility for the Honor Roll.
• Fall or Spring - (4x4 and 4.5) - Final: This will be a cumulative honor roll for the Fall or Spring school year. In this case the final grades will be used to determine the eligibility for the Honor Roll.
• Cumulative (4x4 and 4.5) - Semester: This will be a cumulative honor roll for the entire school year. In this case the semester grades will be used to determine the eligibility for the Honor Roll.
• Cumulative (4x4 and 4.5) – Final: This will be a cumulative honor roll for the entire school year. In this case the final grades will be used to determine the eligibility for the Honor Roll.

3rd Setup Box

Honor Roll Set Up

• Honor Rolls - Select the Honor rolls needed or create another one. See below for creating a Honor Roll.

• Clear - Select to clear the screen if you want to make your own Honor Roll and specifications. Note that if the user sets "Alpha To" and/or "Numeric To" using 4.0 for Basic or 5.0 for Loaded, the student will not be eliminated from the Honor Roll for GPA reasons when they have the alpha grades. Once set up, click on the green Save button. The red button will be used for Delete.

• Res Sponsor - Select to restore settings from sponsor. Sponsor Site Editor, Honor Roll/Hoorays.

• Set Defaults - Select to save district defaults. This button is only shown for site 700 users with admin rights. NOTE: If the administrator wants the honor roll settings from the sponsor site to be the district default then those settings should be saved by using the Set Defaults button on this screen.

• Res Setup - Select to re-set the check boxes to nothing being checked.

Display - Select the preferred formats in this section.

• Exclude If Qualifies for Non selected Honor Roll - Check this box if your counts are not correct when totaling students on every honor roll being ran at once as opposed to the total if all Honor Rolls are being ran individually.

• As of Date - It will default to be the current date.

Certificate

• If you are printing Certificates, click the Print Certificate check box.

• If you are printing Certificates, select the position of the signature and enter the name of the person signing the certificates.

• Click Next to move to the next screen.

Main

Column Headers

SIDNO - Student's identification number

Student Name - Student's full name

Grd - Student's grade of enrollment

Homeroom - Student's homeroom

GPA - The GPA for the selected marking period

Low - Low alpha grade found for the student in the selected marking period.

Honor Roll Title - The name of the honor roll

Address 1 - Student's mailing address line 1.

Apt/Lot/Ste - Student's mailing address line 2.

City - Student's mailing address city.

State - Student's mailing address state.

Zip - Student's mailing address zip.

Comment Exclusion - The comments that are to be excluded that were entered in Webgradebook under Grades and Post Comments.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Calc GPA - Click to calculate the GPAs without having to switch over to the Report Card program.

Print - This prints the certificates if it is selected in the 3rd setup box, certificate area.

Print Table - Click to print the list that you see on the screen.

• A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.

• The default print option will be PDF.

• Click the print button on this popup and a print preview window will appear.

• Click the print icon at the top right end of this rectangle. Another print preview will appear.

• Click the print button at the top left to print the report. Close the print preview.

Communicate - This allows for the setup of sending emails, sending text messages, or sending voice message Student Event Messages. See Resources below for more detailed information.

Point System - Positive points system is used to set the default grading scale values and the positive points value associated with the scale. It will assign each student at a school the points value shown based on the grading scale associated and the student`s most recent calculated GPA. The points are awarded in the Points System found in Discipline.

Help - Click to view written instructions and/or videos.

Resources

Using the Communicate Button on the Honor Roll Report: A short guide on how to use the Communicate button to call or email parents of Honor Roll Students.

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