Difference between revisions of "Special Code List"

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'''This program lists students with Special codes.'''
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__NOTOC__
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'''This report provides a list of students with special codes assigned to them. Also, here is a list of [[Commonly Used Special Codes]].'''
  
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==Menu Location==
  
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On the left navigation panel, select '''Student''', '''List''' and '''Special Code List'''.
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'''Student > Reports > Special Code List'''
  
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==Setup Options==
  
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'''Setup Box Options'''
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[[File:speccodelistsetup.png]]
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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Click '''OK''' to advance to the next page.
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'''Show SSN on Report''' - Select this to have the SSN printed on the report.
  
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''NOTE--The iGear is available to view details of a student's information such as schedule, grades, discipline, attendance, etc.'''
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
  
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'''Definitions of Column Headers'''
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'''Exclude Special Codes''' - Click in the field to the right of '''Exclude Special Codes''' to select the desired special code(s) to exclude.  If the user chooses to exclude students with a
 +
special code, it should remove them, regardless of any other special code listed.
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*Example: Click in "Exclude Special Code" filter. Then, click on the header "Value" so it will put all the codes in alpha order in that column. Find, for this example, the code "CON". Click OK, and all of the names listed will be students who do not have the special code of "CON".
  
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:'''To find definitions of commonly used columns follow this link:''' '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
  
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::'''The following column headers are not found on the Common Column Headers document.'''
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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::'''Ecode'''--Entry Code
 
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::'''EDate''' -- Date of Entry
 
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::'''Lcode'''--Leave Code
 
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::'''LDate''' -- Date student left (dropped)
 
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::'''LuCd'''-- Student's Lunch Code
 
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::'''Lunch''' -- Student's Luch ID
 
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::'''Phone''' -- Student's phone number
 
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::'''Sp Code'''--Special Code(s). This column will show all special codes for a student. These codes are three characters in length and are not separated by a comma. For example, DBLCODATH would be in this field for a student that has DIBBLES (DBL), Career Diploma (COD), and Athlete (ATH) codes.  
 
  
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'''Team''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
  
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'''Buttons at the bottom of the display'''
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'''Column''' - List columns that are to be viewed on the report.
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:'''Setup'''--This allows you to change the values on the setup box without exiting the program.
 
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:'''Print'''--Use this button to print the report displayed on the screen. Refer to the instructions below for printing the report.
 
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:'''Help'''--This button links to the JCampus video and written instructions.
 
  
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'''Active Only''' and '''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''To Print this Report'''
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'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.  Choose from the selections.
  
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Click the '''Print''' button at the bottom of the screen.
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'''Print Break on''' - This option will create a print break based on which option is selected.
  
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A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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'''OK''' - Click to continue.
  
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The default print option will be '''PDF'''.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]]
  
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Click the print button on this popup and a print preview window will appear.  
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'''NOTE''' - The [[Using the iGear | iGear]] is available to view details of a student's information such as schedule, grades, discipline, attendance, etc.
  
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'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
 
  
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Click the print icon at the right end of this rectangle. Another print preview will appear.
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==Main==
  
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Click the print button at the top left to print the report. Close the print preview.
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[[File:specialcodelistmain.png]]
  
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===Column Headers===
  
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'''Dist''' - Student's district of enrollment
  
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'''NOTE:''' Sorting and other data manipulations are explained in the following link: '''<span style="background:yellow">[[List Programs Instructions/Video]]</span>'''
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'''Sch''' - Student's school of enrollment.
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'''School Name''' - School name of enrollment.
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'''Last Name''' - Student's last name.
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'''First Name''' - Student's first name.
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'''Middle Name''' - Student's middle name.
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'''Suffix''' - Student's generational suffix
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'''SIDNO''' - Student's ID number
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'''StateID''' - Student's state identification number
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'''SSN''' - Student's social security number
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'''Gen''' - Student's gender
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'''Homeroom Teacher''' - Student's homeroom teacher's name
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'''Eth''' - Student's race/ethnicity
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'''GD''' - Student's grade of enrollment
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'''BDate''' - Student's date of birth
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'''ECode''' - Student's entry code into the school
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'''EDate''' - Student's entry date into the school
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'''LCode''' - Student's leave code from the school
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'''LDate''' - Student's leave date from the school
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 +
'''Lunch''' - Student's lunch code
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'''Lunch ID''' - Student's lunch identification number
 +
 
 +
'''Phone''' - Student's home phone number
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 +
'''Team''' - Team name
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'''Counselor''' - name of the counselor to which the student has been assigned.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
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'''SIS School''' - Student's SIS school number.
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'''SIS School Name''' - SIS school name.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:sch9.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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 +
 
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'''Resource'''
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[http://wiki.edgear.net/wiki/w/images/0/03/JCampus_Code_Book.pdf JCampus Code Book]:  Commonly used codes in GradeBook, Student Master, Attendance, and Discipline.
 +
 
 +
 
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Sorting and other data manipulations are explained in the following link: [[List Programs Instructions/Video]].
 +
 
 +
----
 +
[[Student Master|'''Student Master''' Main Page]]
 +
 
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 15:44, 15 March 2024

This report provides a list of students with special codes assigned to them. Also, here is a list of Commonly Used Special Codes.

Menu Location

Student > Reports > Special Code List

Setup Options

Speccodelistsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

Show SSN on Report - Select this to have the SSN printed on the report.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Exclude Special Codes - Click in the field to the right of Exclude Special Codes to select the desired special code(s) to exclude. If the user chooses to exclude students with a special code, it should remove them, regardless of any other special code listed.

  • Example: Click in "Exclude Special Code" filter. Then, click on the header "Value" so it will put all the codes in alpha order in that column. Find, for this example, the code "CON". Click OK, and all of the names listed will be students who do not have the special code of "CON".

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Team - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

Column - List columns that are to be viewed on the report.

Active Only and As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Order To List - Allows for the list to be sorted in the desired way upon clicking OK. Choose from the selections.

Print Break on - This option will create a print break based on which option is selected.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options

NOTE - The iGear is available to view details of a student's information such as schedule, grades, discipline, attendance, etc.


Main

Specialcodelistmain.png

Column Headers

Dist - Student's district of enrollment

Sch - Student's school of enrollment.

School Name - School name of enrollment.

Last Name - Student's last name.

First Name - Student's first name.

Middle Name - Student's middle name.

Suffix - Student's generational suffix

SIDNO - Student's ID number

StateID - Student's state identification number

SSN - Student's social security number

Gen - Student's gender

Homeroom Teacher - Student's homeroom teacher's name

Eth - Student's race/ethnicity

GD - Student's grade of enrollment

BDate - Student's date of birth

ECode - Student's entry code into the school

EDate - Student's entry date into the school

LCode - Student's leave code from the school

LDate - Student's leave date from the school

Lunch - Student's lunch code

Lunch ID - Student's lunch identification number

Phone - Student's home phone number

Team - Team name

Counselor - name of the counselor to which the student has been assigned.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

SIS School - Student's SIS school number.

SIS School Name - SIS school name.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Resource

JCampus Code Book: Commonly used codes in GradeBook, Student Master, Attendance, and Discipline.


Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video.

Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki