Difference between revisions of "Schedule Change Audit"

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===Video How-to===
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''' This program provides the user with a way to see 'changes' that were made in a student's schedule, when they were made and who made the changes. This report will not show when or who created the original schedule, just only if there were changes made to it later.'''
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[[media:SC-ScheduleChangeAudit.mov|Schedule Change Audit video]]
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__NOTOC__
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==Menu Location==
  
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'''Scheduling > Lists > Schedule Change Audit'''
  
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==Setup Options==
  
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'''  This program shows you changes that were made in a student's schedule, when they were made and who made the changes.'''
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[[File:schedule change audit setup.png]] 
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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On the left, click on '''Scheduling'''. Under '''Lists''', select '''Schedule Change Audit'''.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''Setup Box Options'''
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'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
  
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Click '''OK''' to move to the next screen.
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'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose the desired enthnicity.
  
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'''OK''' - Click to continue.
  
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'''Definitions of Column Headers'''
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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==Main==
  
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For other columns not listed in the common column list:
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[[File:schedchangeauditmain2.png]]
  
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:*'''Section''' – Section number of the old class
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===Column Headers===
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:*'''Course''' – Course name of the old class
 
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:*'''Teacher''' – Teacher of the old class
 
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:*'''Start Date''' – The date the student was enrolled in the old class
 
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:*'''Drop Date''' – The date the student was dropped from the old class
 
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:*'''Change Time''' – Clock time the change happened
 
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:*'''Change User''' – Login name of the person who made the change
 
  
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'''School/Site''' - Site code of the school in which the student enrolled
  
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'''To Print Report'''
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'''Student Name''' - Student's full name
  
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Click the '''Print''' button at the bottom of the screen.
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'''Sidno, ID''' - Local ID of the student
  
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A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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'''Sem, S1, S2, etc.''' - Semester. Ex: 1st semester, 2nd semester
  
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The default print option will be '''PDF'''.
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'''PD''' - Class period(s) of the course(s) in which the student is enrolled
  
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Click the print button on this popup and a print preview window will appear.
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'''GD''' - Grade level of the student and/or course
  
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'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
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'''Eth''' - Primary ethnicity of the student/employee
  
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Click the print icon at the right end of this rectangle. Another print preview will appear.
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'''Gen''' - Gender of the student/employee
  
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Click the print button at the top left to print the report. Close the print preview.
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'''Section''' – Section number of the old class
  
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'''Courses''' – Course name of the old class
  
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'''New Courses''' - New course name
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'''Teacher''' – Teacher of the old class
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'''Start Date''' – The date the student was enrolled in the old class
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'''Drop Date''' - The date the student dropped the class
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'''Change Time''' – Clock time the change happened
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'''Change User''' – Login name of the person who made the change
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'''Create Date''' - Date the change record was created  This report will not show the date of who created the original schedule, just only if there were changes made to it later.
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'''Create User''' - User who created the change record  This report will not show who created the original schedule, just only if there were changes made to it later.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:schedule change audit bottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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[[Scheduling|'''Scheduling''' Main Page]]
  
 
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:[[Scheduling|'''Scheduling''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:09, 6 June 2024

This program provides the user with a way to see 'changes' that were made in a student's schedule, when they were made and who made the changes. This report will not show when or who created the original schedule, just only if there were changes made to it later.

Menu Location

Scheduling > Lists > Schedule Change Audit

Setup Options

Schedule change audit setup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Schedchangeauditmain2.png

Column Headers

School/Site - Site code of the school in which the student enrolled

Student Name - Student's full name

Sidno, ID - Local ID of the student

Sem, S1, S2, etc. - Semester. Ex: 1st semester, 2nd semester

PD - Class period(s) of the course(s) in which the student is enrolled

GD - Grade level of the student and/or course

Eth - Primary ethnicity of the student/employee

Gen - Gender of the student/employee

Section – Section number of the old class

Courses – Course name of the old class

New Courses - New course name

Teacher – Teacher of the old class

Start Date – The date the student was enrolled in the old class

Drop Date - The date the student dropped the class

Change Time – Clock time the change happened

Change User – Login name of the person who made the change

Create Date - Date the change record was created This report will not show the date of who created the original schedule, just only if there were changes made to it later.

Create User - User who created the change record This report will not show who created the original schedule, just only if there were changes made to it later.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Schedule change audit bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Scheduling Main Page

JCampus Main Page

Retrieved from EDgear Wiki