Difference between revisions of "Birthday List"

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===Video How-to===
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__NOTOC__
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[[media:ST-BirthdayList.mov|Birthday List video]]
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'''This program will provide a list of students with their birthdate and age.'''
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===How-to Print a Birthday List===
 
  
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On the left navigation panel, select '''Student Master''', '''Lists''', and '''Birthday List'''.
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==Menu Location==
  
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'''Student > Reports > Birthday List'''
  
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'''Setup Box Options'''
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==Setup Options==
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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[[File:birthlistsetup3.png]]
  
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Other set up values not listed in the standard set up list:
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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:*For '''Choose''', select either '''Option 1''' or '''Option 2'''.  These choices refer to the options below:
 
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:*#'''Option 1 - Within Date Range''' asks for a date range to search within.  Be sure to change the year.
 
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:*#'''Option 2 - Specific Month and/or Day Range''' allows for a month to be chosen, regardless of year, to search within.
 
  
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:*Check '''Use Day''' to set a day range within the month selected
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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Click '''OK''' after all fields of the setup box have been set as desired.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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A list of students with birthdays based on the settings of the setup box will appear.  All list programs are numbered along the left side so you can see a total.
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'''Custom Codes''' - Select the custom code(s) from the [[Custom Code Management]] to filter the student list.
  
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'''Grade''' - Leave the field blank if all grade levels are to be included. Otherwise, choose the desired grade.
  
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'''Column Headers'''
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'''Order To List''' - Select the option in which to display/print the list of birthdays: Homeroom Order, Alpha Order, Grade Order and Date Order.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Print Break on Order''' - Select this to option for a page break when printing the list.
  
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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By clicking '''Print''', you will be given a box that allows you to make a choice of saving or printing in different formats.
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'''Sort''' - Sort by month or year
  
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By highlighting rows within the list and then clicking print, the rows highlighted will be the only rows printed.
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'''Choose''' - select either '''Option 1''' or '''Option 2'''.  These choices refer to the options below:
  
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'''Click + Drag''': Selects adjacent rows to be printed.
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'''Option 1''' - Within Date Range - Set the date range to correspond with the student's '''birth''' month, day and year, making sure the year is when students were '''born'''.
  
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'''Control + Click''': Selects individual rows to be printed.
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'''Option 2''' - Specific Month and/or Day Range - allows for a month to be chosen, regardless of year, to search within. '''Use Day''' to set a day range within the month selected.
  
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Sorting and other data manipulations are explained in the following link: [[List Programs Instructions/Video]]
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'''Sped:'''
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*'''All''' - Select this to show all students.
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*'''Sped Only''' - Select this to show Sped only students.
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*'''Non Sped''' - Select this to show Non Sped students.
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'''504:'''
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*'''All''' - Select this to show all students.
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*'''504 Only''' - Select this to show 504 only students.
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*'''Non 504''' - Select this to show Non 504 students.
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'''LEP:'''
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*'''All''' - Select this to show all students.
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*'''LEP Only''' - Select this to show LEP only students.
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*'''Non LEP''' - Select this to show Non LEP students.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:birthlistsetup2.png]]
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===Column Headers===
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'''School''' - Student's school of enrollment
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'''Grade''' - Student's grade of enrollment
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'''Last Name''' - Student's last name
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'''First Name''' - Student's first name
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'''Middle Name''' - Student's middle name
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'''Suffix''' - Student's generational suffix
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'''SIDNO''' - Student's identification number
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'''Birth Date''' - Student's date of birth
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'''Homeroom''' - Student's homeroom teacher's name
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'''Age''' - Student's age
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'''SPED''' - Is student Special Ed or Gifted
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:birthlistbottom2.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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'''Print Pictures''' - Click to print student pictures and names.
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'''Save''' - Click after all areas have been entered or updated.
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----
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[[Student Master|'''Student Master''' Main Page]]
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 +
----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:55, 5 June 2024

This program will provide a list of students with their birthdate and age.

Menu Location

Student > Reports > Birthday List

Setup Options

Birthlistsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Custom Codes - Select the custom code(s) from the Custom Code Management to filter the student list.

Grade - Leave the field blank if all grade levels are to be included. Otherwise, choose the desired grade.

Order To List - Select the option in which to display/print the list of birthdays: Homeroom Order, Alpha Order, Grade Order and Date Order.

Print Break on Order - Select this to option for a page break when printing the list.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Sort - Sort by month or year

Choose - select either Option 1 or Option 2. These choices refer to the options below:

Option 1 - Within Date Range - Set the date range to correspond with the student's birth month, day and year, making sure the year is when students were born.

Option 2 - Specific Month and/or Day Range - allows for a month to be chosen, regardless of year, to search within. Use Day to set a day range within the month selected.

Sped:

  • All - Select this to show all students.
  • Sped Only - Select this to show Sped only students.
  • Non Sped - Select this to show Non Sped students.

504:

  • All - Select this to show all students.
  • 504 Only - Select this to show 504 only students.
  • Non 504 - Select this to show Non 504 students.

LEP:

  • All - Select this to show all students.
  • LEP Only - Select this to show LEP only students.
  • Non LEP - Select this to show Non LEP students.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Birthlistsetup2.png

Column Headers

School - Student's school of enrollment

Grade - Student's grade of enrollment

Last Name - Student's last name

First Name - Student's first name

Middle Name - Student's middle name

Suffix - Student's generational suffix

SIDNO - Student's identification number

Birth Date - Student's date of birth

Homeroom - Student's homeroom teacher's name

Age - Student's age

SPED - Is student Special Ed or Gifted

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Birthlistbottom2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Print Pictures - Click to print student pictures and names.

Save - Click after all areas have been entered or updated.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki