Difference between revisions of "Audit Master Schedule to Courses"

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===Video How-to===
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__NOTOC__
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[[media:SC-AuditMSchToCourses.mov|Audit Master Schedule to Courses video]]
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'''This program will audit courses found in the [[Master Schedule Editor]] and compare to the [[Course Catalog]].'''
  
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==Menu Location==
  
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'''How to'''
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'''Scheduling > Reports > Audit Master Schedule to Courses'''
  
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'''This program will audit courses found in the Master Schedule to the Course Catalog. Use the following steps to create the report.'''
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==Setup Options==
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[[File:nan 10.png]]
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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Select '''Scheduling''' from the list of program areas on the left of the screen.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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Select '''Lists''', then '''Audit Master Schedule to Courses'''.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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'''OK''' - Click to continue.
  
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'''Setup Box Options'''
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To find definitions for other standard setup values, follow this link: [[Standard Setup Options]].
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
  
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Click '''Ok''' to move to next screen.
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==Main==
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[[File:sch8.png]]
  
  
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'''Definitions of Column Headers'''
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===Column Headers===
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Dis''' - District number.
  
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For other columns not listed in the common column list:
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'''School''' - School number.
  
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:'''Active'''-- A '''Y''' indicates that the course can be found in Course Catalog as an active course.
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'''Section''' - Course section number.
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:'''Missing'''-- A '''Y''' indicates that the course has been deleted from the Course Catalog.
 
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:'''Obsolete'''-- A '''Y''' indicates that there is an obsolete flag in the Honors field in the Course Catalog.
 
  
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'''Teacher's Name''' - Course Teacher's Name.
  
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'''Recommendations'''
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'''Course''' - Name of the course.
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#All Missing and Obsolete courses need to be reviewed.
 
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#A Missing course will not have a state course code which is required when submitting schedule data to the state.
 
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#An Obsolete course may not be recognized as an acceptable course by the state due to changes in state course codes.
 
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#Work with your district people to edit the Course Catalog as needed and/or edit the Master Schedule.
 
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#Run this report as many times as needed to review for Missing and Obsolete courses.
 
  
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'''GD''' - Course grade.
  
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'''Print'''
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'''PD''' - The period the course is taught.
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#'''To print this report''' click the print button at the bottom of the screen. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. Click the print button on this popup and a print preview window will appear.
 
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.
 
  
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'''Active''' - A '''Y''' indicates that the course can be found in [[Course Catalog]] as an active course.  Note if there is a '''Y''' in both the '''Active''' and the '''Obsolete''' columns, then there are multiple courses in the [[Course Catalog]] with the exact same name. At least one is (or should be) active and the others are obsolete.
  
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'''Missing''' - A '''Y''' indicates that the course has been deleted from the [[Course Catalog]]. A Missing course will not have a state course code which is required when submitting schedule data to the state.
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'''Obsolete''' - A '''Y''' indicates that there is an obsolete flag in the Honors field in the [[Course Catalog]]. An Obsolete course may not be recognized as an acceptable course by the state due to changes in state course codes.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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Run this report as many times as needed to review all '''Missing''' and '''Obsolete''' courses. Work with your district staff to edit the [[Course Catalog]] and/or edit the [[Master Schedule Editor]].
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==Bottom==
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[[File:sch9.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Scheduling|'''Scheduling''']]
  
 
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:[[Scheduling|'''Scheduling''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:53, 6 June 2024

This program will audit courses found in the Master Schedule Editor and compare to the Course Catalog.

Menu Location

Scheduling > Reports > Audit Master Schedule to Courses

Setup Options

Nan 10.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

OK - Click to continue.

To find definitions for other standard setup values, follow this link: Standard Setup Options.

Main

Sch8.png


Column Headers

Dis - District number.

School - School number.

Section - Course section number.

Teacher's Name - Course Teacher's Name.

Course - Name of the course.

GD - Course grade.

PD - The period the course is taught.

Active - A Y indicates that the course can be found in Course Catalog as an active course. Note if there is a Y in both the Active and the Obsolete columns, then there are multiple courses in the Course Catalog with the exact same name. At least one is (or should be) active and the others are obsolete.

Missing - A Y indicates that the course has been deleted from the Course Catalog. A Missing course will not have a state course code which is required when submitting schedule data to the state.

Obsolete - A Y indicates that there is an obsolete flag in the Honors field in the Course Catalog. An Obsolete course may not be recognized as an acceptable course by the state due to changes in state course codes.

To find definitions of commonly used column headers, follow this link: Common Column Headers.


Run this report as many times as needed to review all Missing and Obsolete courses. Work with your district staff to edit the Course Catalog and/or edit the Master Schedule Editor.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Scheduling

JCampus Main Page

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