Difference between revisions of "Audit Local Course Catalog"

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===Video How-to===
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__NOTOC__
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[[media:SC-AuditLocalCourseCatalog.mov|Audit Local Course Catalog video]]
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'''This report will audit the [[Course Catalog]] and provide the user with a list of error descriptions.'''
  
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===How-to===
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==Menu Location==
  
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#On the left, click on '''Scheduling'''
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'''Scheduling > Reports > Audit Local Course Catalog'''
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#Click on the arrow to the left of '''Lists'''
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#Under '''Lists''', select Audit '''Local Course Catalog'''
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==Setup Options==
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#On the setup box
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#*"District" should be defaulted based on security
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[[File:nan 6.png]]
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#*Check the following items based on user preference:
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#*#By checking the option 'Check for Missing State Codes', any course in the course catalog without an State Course Code will be reported
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'''Check for Missing State Codes''' - Any course in the course catalog without a State Course Code will be reported.
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#*#By checking the option 'Check for State Codes not in the State Course Catalog', any course that has a state code that is no longer apart of the State Course Catalog will be reported
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#*#By checking the option 'Check for Missing Course Credit Assignment', any course that does not have a credit value will be reported
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'''Check for State Codes not in the State Course Catalog''' - Any course that has a state code that is no longer a part of the State Course Catalog will be reported.
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#*#By checking the option 'Check for Missing Course Grade Assignment', any course that does not have a grade level will be reported
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#*#By checking the option 'Check for Missing Course Group Code', any course that do not have a group code will be reported
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'''Check for Missing Course Credit Assignment''' - Any course that does not have a credit value will be reported.
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#*#By checking the option 'Check for Duplicate Course Names/Grades', any course that is identical to another course, based on course name and grade level, already in the course catalog will be reported
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#*#By checking the option 'Check to Omit Obsolete Courses from Course Catalog', any course with the honor code of 'O' will not be included on this report
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'''Check for Missing Course Grade Assignment''' - Any course that does not have a grade level will be reported.
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#*#By checking the option 'Check to Omit Course Code 999999 from list', any course with the state code of 999999 will not be included on this report
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#*#By checking the option 'Check for Missing Semester Values', any course that does not have the number of semesters listed will be reported
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'''Check for Missing Course Group Code''' - Any course that does not have a group code will be reported.
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#*#By checking the option 'Check .5 Credit Sem/Num Period Values', the number of credits will be checked against the number of semesters and the number of periods. If there is a mismatch, then the course will be reported
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#*#By checking the option 'Check for Private School State Codes', any course with a private school state code while not being a private school will be reported
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'''Check for Duplicate Course Names/Grades''' - Any course that is identical to another course, based on course name and grade level, already in the course catalog will be reported.
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#*Click 'OK'
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#A list of courses considered to be in error will appear on the screen.  The reason for the error will be in the last column on the right
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'''Check to Omit Obsolete Courses from Course Catalog''' - Any course with the honor code of 'O' will not be included on this report.
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#All list programs are numbered along the left side so you can see a total
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#By clicking on down arrow on the right side of any column header, additional options are available to you
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'''Check to Omit Course Code 999999 from list''' - Any course with the state code of 999999 will not be included on this report.
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#*"Sort Ascending" - alpha order
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#*"Sort Descending" - reverse alpha order
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'''Check for Missing Semester Values''' - Any course that does not have the number of semesters listed will be reported.
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#*"Configure Sort" - allows you to do a custom sort by multiple columns
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#*#"Clear Sort" - Clears the "Configure Sort"
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'''Check .5 Credit Sem/Num Period Values''' - The number of credits will be checked against the number of semesters and the number of periods. If there is a mismatch, then the course will be reported.
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#*"Auto fit all Columns" - allows you to adjust all columns’ width to fit the text in each field automatically
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#*"Auto Fit" – does the same but only in the column you are working on
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'''Check for Private School State Codes''' - Any course with a private school state code while not being a private school will be reported.
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#*"Column" - allows you to hide columns by unchecking the columns you do not want to see
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#*"Group By" - when grouping, all items are sorted and then collapsed into drop down items to make the information easier to access in an organized fashion. It is an expanded level of sorting
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'''OK''' - Click to continue
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#*#"Ungroup" - Clears the "Group By"
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#*Freeze - allows you to keep a chosen column stationary while scrolling from left to right
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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#By clicking "Print", you will be given a box that allows you to make a choice of saving or printing in different formats
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#*By highlighting rows within the list and then clicking print, the rows highlighted will be the only rows printed
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== Main ==
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#*Click + Drag
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#*Control + Click
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[[File:audit loc cour cata.png]]
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===Column Headers===
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'''Local Course Name''' - Name of course
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'''Local ID''' - ID number of the course
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'''State Code''' - State code of the course
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'''Group''' - Group code
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'''Credit''' - Credit value for the course
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'''Semester''' - Number of semesters
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'''Period''' - Number of periods this course spans
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'''Grade''' - Course grade
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'''Honor''' - Honors code/value
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'''School''' - School number
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'''District''' - District number
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'''Error''' - Error description; a list of courses considered to be in error and their reasons will appear in this column.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:aud loc bottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Scheduling|'''Scheduling''']]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:52, 6 June 2024

This report will audit the Course Catalog and provide the user with a list of error descriptions.

Menu Location

Scheduling > Reports > Audit Local Course Catalog

Setup Options

Nan 6.png

Check for Missing State Codes - Any course in the course catalog without a State Course Code will be reported.

Check for State Codes not in the State Course Catalog - Any course that has a state code that is no longer a part of the State Course Catalog will be reported.

Check for Missing Course Credit Assignment - Any course that does not have a credit value will be reported.

Check for Missing Course Grade Assignment - Any course that does not have a grade level will be reported.

Check for Missing Course Group Code - Any course that does not have a group code will be reported.

Check for Duplicate Course Names/Grades - Any course that is identical to another course, based on course name and grade level, already in the course catalog will be reported.

Check to Omit Obsolete Courses from Course Catalog - Any course with the honor code of 'O' will not be included on this report.

Check to Omit Course Code 999999 from list - Any course with the state code of 999999 will not be included on this report.

Check for Missing Semester Values - Any course that does not have the number of semesters listed will be reported.

Check .5 Credit Sem/Num Period Values - The number of credits will be checked against the number of semesters and the number of periods. If there is a mismatch, then the course will be reported.

Check for Private School State Codes - Any course with a private school state code while not being a private school will be reported.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Audit loc cour cata.png

Column Headers

Local Course Name - Name of course

Local ID - ID number of the course

State Code - State code of the course

Group - Group code

Credit - Credit value for the course

Semester - Number of semesters

Period - Number of periods this course spans

Grade - Course grade

Honor - Honors code/value

School - School number

District - District number

Error - Error description; a list of courses considered to be in error and their reasons will appear in this column.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Aud loc bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Scheduling

JCampus Main Page

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