Difference between revisions of "Student Absentee Statistics"

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'''These instructions will show you how to generate a student absentee statistics for your school.'''
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__NOTOC__
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'''This report displays the number of times a student has been absent for certain categories by time frame.'''
  
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==Menu Location==
  
:Select '''Attendance''' from the program area on the left of the screen.
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'''Attendance''' > '''Count''' > '''Student Absentee Statistics'''.
  
:Under '''Count''', select '''Student Absentee Statistics'''.
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==Setup Options==
  
:The Setup Box will appear on the screen.
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[[File:studabsstatssetup2.png]]
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
'''Setup Box Option'''
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
:If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
  
:Values not included in the standard set up list are:
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'''Grade''' - Leave blank or select all to include all grades.  Otherwise, choose the desired grade.
  
:Enter the '''From Date''' and the '''To Date''' to determine the dates that you want to check.  Use either the month/day/year fields or the calendar icon.
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'''Custom Codes''' - Select the Custom Codes created in the Custom Code Management to filter the student list.
  
:Enter the '''Late From''' and '''Late To''' to determine the time frame of which the students is late.
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'''From Date''' and the '''To Date''' - Enter to determine the dates that you want to check.  Use either the month/day/year fields or the calendar icon.
  
:Select '''Skip Codes'''. These are non-attendance codes that you do not want to be considered for the report. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be :skipped then you must also select 04, 11, 34, 37, 40, 42, 45, and 47.
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'''Late From''' and '''Late To''' - Enter to determine the time frame of which the students is late.
  
:Select '''Print School Name''' if you want the school name to appear on the report.
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'''Skip Code''' - Click inside the box for a list of codes to choose from.
  
:Select '''Show All Students''' to show all students enrolled at the school.
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'''Print School Name''' - Select if you want the school name to appear on the report.
  
:Select '''Letters''' and choose the letter to correspond to the student list on the report.
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'''Show All Students''' - Select to show all students enrolled at the school.
  
:Select '''Reward''' and choose a Reward message to correspond to the student list on the report.
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'''Letters''' - Select and choose the letter to correspond to the student list on the report.
  
:Click '''OK'''
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'''Reward''' - Select and choose a Reward message to correspond  to the student list on the report.
  
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'''OK''' - Click to continue.
  
'''Definitions of Column Headers'''
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
:To find definitions of commonly used columns follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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==Main==
  
:Columns not included in the common column list are:
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[[File:studabsenteestats.png]]
  
:'''Skipped''' - skipped counts will show in the U - Unexcused or E - Excused columns
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===Column Headers===
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:'''Tardy''' - tardy counts will show in the U - Unexcused or E - Excused columns
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'''Student''' - Student's name
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'''iGear''' - For additional student information click on the iGear to the right of student name.
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'''Grade''' - Student's grade of enrollment
  
:'''Late to School''' - late to school counts will show in the U - Unexcused or E - Excused columns
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'''SIDNO''' - Student's identification number
  
:'''Missed Bus''' - Missed bus counts will show in the U - Unexcused or E - Excused columns
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'''Skipped''' - Skipped counts will show in the U - Unexcused or E - Excused columns
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'''Tardy''' - Tardy counts will show in the U - Unexcused or E - Excused columns
  
:'''ISS/OSS - ISS/OSS''' counts will show in the U - Unexcused or E - Excused columns
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'''Late to School''' - Late to school counts will show in the U - Unexcused or E - Excused columns
  
:'''Other''' - Other counts will show in the U - Unexcused or E - Excused columns
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'''Missed Bus''' - Missed bus counts will show in the U - Unexcused or E - Excused columns
  
:'''Late Time''' - late time counts will show in the U - Unexcused or E - Excused columns
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'''ISS/OSS - ISS/OSS''' - Counts will show in the U - Unexcused or E - Excused columns
  
:'''Total''' - total counts will show in the U - Unexcused or E - Excused columns
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'''Other''' - Other counts will show in the U - Unexcused or E - Excused columns
  
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'''Late Time''' - Late time counts will show in the U - Unexcused or E - Excused columns
  
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'''Total''' - Total counts will show in the U - Unexcused or E - Excused columns
  
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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==Bottom==
  
'''Print'''
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[[File:statisticsbottom.png]]
  
To print this report click the print button at the bottom of the screen.
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'''Setup''' - Click to go back to the Setup box.
  
A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
  
Click the print button on this popup and a print preview window will appear.
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'''Print Letters''' - Click and a print servlet window will appear. Click the printer icon at the top right and another print servlet will appear. Then, click the print button at the top left to print the report.  
  
Check student's names then Print Letters to print letters and history
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'''Print Reward''' - Check student's names for reward messages.
  
Check Student's names then Print Reward for Reward messages (not working yet)
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'''Help''' - Click to view written instructions and/or videos.
  
To get the print icon on this window, hover the mouse in the bottom right area of the preview.
 
  
A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle.
 
  
Another print preview will appear; click the print button at the top left to print the report. Close the print preview.
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----
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[[Attendance|'''Attendance''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:39, 6 June 2024

This report displays the number of times a student has been absent for certain categories by time frame.

Menu Location

Attendance > Count > Student Absentee Statistics.

Setup Options

Studabsstatssetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grades. Otherwise, choose the desired grade.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

From Date and the To Date - Enter to determine the dates that you want to check. Use either the month/day/year fields or the calendar icon.

Late From and Late To - Enter to determine the time frame of which the students is late.

Skip Code - Click inside the box for a list of codes to choose from.

Print School Name - Select if you want the school name to appear on the report.

Show All Students - Select to show all students enrolled at the school.

Letters - Select and choose the letter to correspond to the student list on the report.

Reward - Select and choose a Reward message to correspond to the student list on the report.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Studabsenteestats.png

Column Headers

Student - Student's name

iGear - For additional student information click on the iGear to the right of student name.

Grade - Student's grade of enrollment

SIDNO - Student's identification number

Skipped - Skipped counts will show in the U - Unexcused or E - Excused columns

Tardy - Tardy counts will show in the U - Unexcused or E - Excused columns

Late to School - Late to school counts will show in the U - Unexcused or E - Excused columns

Missed Bus - Missed bus counts will show in the U - Unexcused or E - Excused columns

ISS/OSS - ISS/OSS - Counts will show in the U - Unexcused or E - Excused columns

Other - Other counts will show in the U - Unexcused or E - Excused columns

Late Time - Late time counts will show in the U - Unexcused or E - Excused columns

Total - Total counts will show in the U - Unexcused or E - Excused columns

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Statisticsbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Print Letters - Click and a print servlet window will appear. Click the printer icon at the top right and another print servlet will appear. Then, click the print button at the top left to print the report.

Print Reward - Check student's names for reward messages.

Help - Click to view written instructions and/or videos.



Attendance Main Page


JCampus Main Page

Retrieved from EDgear Wiki