Difference between revisions of "Mass Calculate Semester / Final Averages for Entire School"

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===How-to===
 
===How-to===
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#Select '''Grades''' from the list of program areas on the left side of the screen.
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# Select '''Grades''' from the list of program areas on the left side of the screen.
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#Select '''Post Grades Master''' from the expanded '''Entry''' area.
+
# Select '''Post Grades Master''' from the expanded '''Entry''' area.
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#The '''Setup Box''' will appear.
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# If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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#Verify the '''Year, District, and School'''. These will default based on your security settings.
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# The next items are not found on the standard setup options document.
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#Select a single grade level, a group of grades, or all grades.
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# '''Semester to Display Scheduled Students''': 4x4 should be set to '''ALL''' and 2x8 should be set to '''both'''.  
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#In the Semester to Display Scheduled Students area, 4x4 should be set to '''ALL''' and 2x8 should be set to '''both'''.  
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# In the '''Semester Grade Calculation Requirement''':  Set to '''All Marking Period Grades Within Semester'''. This option requires grades in all grading periods in order for semester and final averages to be calculated.
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#In the Semester Grade Calculation Requirement area:  Set to '''All Marking Period Grades Within Semester'''. This option requires grades in all grading periods in order for semester and final averages to be calculated.
+
# Select '''Grade posting mode''' to be '''Report Card Mode'''. This setting is required for averages to be calculated.  
−
#Select '''Grade posting mode''' to be '''Report Card Mode'''. This setting is required for averages to be calculated. '''Progress Report mode''' will '''NOT''' calculate any averages.
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#* '''Progress Report mode''' will '''NOT''' calculate any averages.
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#Click the '''OK''' button to enter the Post Grades Master window.
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# Click the '''OK''' button to enter the Post Grades Master window.
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#'''Do NOT''' find a teacher name with course at the bottom of the window if calculating averages for the whole school.
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# '''Do NOT''' find a teacher name with course at the bottom of the window if calculating averages for the whole school.
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#Click the '''Admin''' button at the top of the screen.
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# Click the '''Admin''' button at the top of the screen.
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#Select the '''Mass Calculate Sem/Fin Averages''' item.
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# Select the '''Mass Calculate Sem/Fin Averages''' item.
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#A new setup box will appear.
+
# A new setup box will appear.
−
#In the Semester to Display Scheduled Students area, 4x4 should be set to '''ALL''' and 2x8 should be set to '''both'''.  
+
# For Grades:  ''High Schools''-- At the end of the year, set for grade "12" for Seniors, then when underclassmen are finished, set for the other grades at the school.
−
#In the Semester Grade Calculation Requirement area:  Set to '''All Marking Period Grades Within Semester'''. This option requires grades in all grading periods in order for semester and final averages to be calculated.
+
# '''Semester to Display Scheduled Students''': 4x4 should be set to '''ALL''' and 2x8 should be set to '''both'''.  
−
#Semester averages will be the green highlighted cells.  Finals will be in the pink highlighted cells.
+
# '''Semester Grade Calculation Requirement''':  Set to '''All Marking Period Grades Within Semester'''. This option requires grades in all grading periods in order for semester and final averages to be calculated.
−
#In the Semester and Final columns, calculated averages will show an average with a lower case letter, such as 95a, or 4a.  This is to show the user that these are computer generated averages.
+
# Semester averages will be the green highlighted cells.  Finals will be in the pink highlighted cells.
−
#*If the user manually enters a semester or final average, the letter will be uppercase, such as 95A, or 4A.  This is to show that these were manually entered semester or final averages.
+
# In the Semester and Final columns, calculated averages will show an average with a lower case letter, such as 95a, or 4a.  This is to show the user that these are computer generated averages.
−
#*Any recalculation performed will not change the manually entered grades in the Semester or Final cells.
+
#* If the user manually enters a semester or final average, the letter will be uppercase, such as 95A, or 4A.  This is to show that these were manually entered semester or final averages.
 +
#* Any recalculation performed will not change the manually entered grades in the Semester or Final cells.
  
  

Revision as of 07:53, 9 April 2014

Note: This only needs to be done at the end of a Semester or Term to generate Semester/Final averages.

Video

Mass Calculate Semester and Final Grades for the Entire School video

How-to

  1. Select Grades from the list of program areas on the left side of the screen.
  2. Select Post Grades Master from the expanded Entry area.
  3. If you need instructions for setup values to be used, follow the link for Standard Setup Options.
  4. The next items are not found on the standard setup options document.
  5. Semester to Display Scheduled Students: 4x4 should be set to ALL and 2x8 should be set to both.
  6. In the Semester Grade Calculation Requirement: Set to All Marking Period Grades Within Semester. This option requires grades in all grading periods in order for semester and final averages to be calculated.
  7. Select Grade posting mode to be Report Card Mode. This setting is required for averages to be calculated.
    • Progress Report mode will NOT calculate any averages.
  8. Click the OK button to enter the Post Grades Master window.
  9. Do NOT find a teacher name with course at the bottom of the window if calculating averages for the whole school.
  10. Click the Admin button at the top of the screen.
  11. Select the Mass Calculate Sem/Fin Averages item.
  12. A new setup box will appear.
  13. For Grades: High Schools-- At the end of the year, set for grade "12" for Seniors, then when underclassmen are finished, set for the other grades at the school.
  14. Semester to Display Scheduled Students: 4x4 should be set to ALL and 2x8 should be set to both.
  15. Semester Grade Calculation Requirement: Set to All Marking Period Grades Within Semester. This option requires grades in all grading periods in order for semester and final averages to be calculated.
  16. Semester averages will be the green highlighted cells. Finals will be in the pink highlighted cells.
  17. In the Semester and Final columns, calculated averages will show an average with a lower case letter, such as 95a, or 4a. This is to show the user that these are computer generated averages.
    • If the user manually enters a semester or final average, the letter will be uppercase, such as 95A, or 4A. This is to show that these were manually entered semester or final averages.
    • Any recalculation performed will not change the manually entered grades in the Semester or Final cells.



Grades Main Page

Post Grades Master Page
Retrieved from EDgear Wiki