Difference between revisions of "Dual Enrollment Audit"

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'''This program will show you a list of students who have earned dual enrollment course credits. It will create an audit of the dual enrollment courses from the student's transcripts as long as there is a "D" in the Honors column of the student's transcripts."
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'''This program will show the user a list of students who have earned dual enrollment course credits for all of the years listed in the student's transcript. It will create an audit of the dual enrollment courses from the student's transcripts as long as there is a "D" in the Honors column of the student's transcripts.'''
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===Video===
 
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[[media:TR-DualEnrollAudit.mov|Dual Enrollment Audit video]]
 
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==Menu Location==
 
==Menu Location==
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[[File:sch150.png]]
 
  
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Click on '''Transcripts'''. Under '''List''', select '''Dual Enrollment Audit'''.
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'''Transcripts > List > Dual Enrollment Audit'''
  
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==Setup Options==
  
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==Setup Options==
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[[File:dualenrollauditsetup2.png]]
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[[File:sch151.png]]
 
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade.
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
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'''Gender''' - Leave blank or select all to include both genders. Otherwise, choose the desired gender.
  
 
'''Missing''' select to list the students that are missing selected information about their dual enrollment courses.
 
'''Missing''' select to list the students that are missing selected information about their dual enrollment courses.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Active Only''' - Defaults to checked with current date to pull a list of students who are actively enrolled for the current date.
  
 
'''Include Current Year records''' select to include the current year's dual enrollment courses.
 
'''Include Current Year records''' select to include the current year's dual enrollment courses.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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Click '''OK''' to continue.
 
Click '''OK''' to continue.
  
 
==Main==
 
==Main==
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[[File:sch153.png]]
 
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[[File:dualenrollauditmain.png]]
  
 
===Column Headers===
 
===Column Headers===
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'''Honors''' - Marked by a D to signify a dual enrollment course.
 
'''Honors''' - Marked by a D to signify a dual enrollment course.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Econ Dis''' - Is student Economically Disadvantaged.  Yes or blank for No.  To see the Yes on the report, the student will need to have an ECD code Special Code in [[Student Master]] at the top of the 'Special Codes Information' box and/or at the bottom where it says Economic (if applicable).
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'''Sped''' - Is student Sped.  Yes or blank for No.
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'''LEP''' - Is student LEP.  Yes or blank for No.
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'''Military''' - Is Father/Mother/Guardian Military. Yes or blank for No.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
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'''Setup''' - the user may change the settings previously selected for running the program.
 
'''Setup''' - the user may change the settings previously selected for running the program.
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
  
 
'''Help''' - takes you to the Help website for written instructions and instructional videos.
 
'''Help''' - takes you to the Help website for written instructions and instructional videos.
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:[[Transcripts|'''Transcripts''' Main Page]]
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[[Transcripts|'''Transcripts''' Main Page]]
  
 
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:[[WebPams|'''JCampus''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 15:58, 14 August 2024

This program will show the user a list of students who have earned dual enrollment course credits for all of the years listed in the student's transcript. It will create an audit of the dual enrollment courses from the student's transcripts as long as there is a "D" in the Honors column of the student's transcripts.

Menu Location

Transcripts > List > Dual Enrollment Audit

Setup Options

Dualenrollauditsetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Missing select to list the students that are missing selected information about their dual enrollment courses.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Active Only - Defaults to checked with current date to pull a list of students who are actively enrolled for the current date.

Include Current Year records select to include the current year's dual enrollment courses.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Click OK to continue.

Main

Dualenrollauditmain.png

Column Headers

Student - Student's name.

SIDNO - Student's identification number.

SASID - Student's state identification number.

ST Gd - grade level of the student.

Eth - Student's ethnicity.

Gen - Student's gender.

TR Gd - Student's grade level when the course was earned.

Sch - School number offering the course.

Year - STS session year.

Course - Course student is enrolled.

Term - Term of school year.

Enrolled Dist - School district in which the student is enrolled.

Enrolled Sch - School in which the student is enrolled.

Post Secondary Site - post secondary site (college, etc.)

College Hr - Number of college hours EARNED for the course.

Honors - Marked by a D to signify a dual enrollment course.

Econ Dis - Is student Economically Disadvantaged. Yes or blank for No. To see the Yes on the report, the student will need to have an ECD code Special Code in Student Master at the top of the 'Special Codes Information' box and/or at the bottom where it says Economic (if applicable).

Sped - Is student Sped. Yes or blank for No.

LEP - Is student LEP. Yes or blank for No.

Military - Is Father/Mother/Guardian Military. Yes or blank for No.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - the user may change the settings previously selected for running the program.

Print - This will allow the user to print the report.

Help - takes you to the Help website for written instructions and instructional videos.



Transcripts Main Page

JCampus Main Page

Retrieved from EDgear Wiki