Difference between revisions of "LA UID Mass Import File"

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(Created page with "'''This program will import the UID file created by eScholar.''' #On the left, go to the '''Required Reporting''' panel. Click on '''LA UID Mass Import File'''. #If you need in...")
 
 
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'''This program will import the UID file created by eScholar.'''
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__NOTOC__
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'''This program will import the UID file created by eScholar for students AND teachers (staff) as eScholar is the keeper of all unique IDs for Students and Staff.  Always send a full file at the beginning of the year.'''
  
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Here is the complete process: 
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#The '''[[LA Student UID Mass Export File]]''' or '''[[LA Staff UID Mass Export File]]''' will build a file and then the user will send it to eScholar.
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#Then the user would get that file back from eScholar which now has the student's  SASIDs or the teacher's UIDs added to the file.
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#Import that file back into our system by using the '''LA UID Mass Import File.'''
  
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#On the left, go to the '''Required Reporting''' panel. Click on '''LA UID Mass Import File'''.
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==Menu Location==
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#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
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#Click '''Choose File''' and select the file downloaded from eScholar
 
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#Click '''OK''' to begin importing the UID`s.
 
  
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'''Required Reporting''' > '''Import''' > '''LA UID Mass Import File'''.
  
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'''Definitions of Column Headers'''
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==Setup Options==
  
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:'''To find definitions of commonly used columns follow this link:''' '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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[[File:lauidimport1.png]]
  
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::'''The following column headers are not found on the Common Column Headers document.'''
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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::'''State ID''' - Student`s new Unique Identification Number (UID)
 
  
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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==='''Buttons at the Bottom of the Report'''===
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'''File''' - Choose the file. The name of the file will display in the field.
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#'''Setup''': Click to go back to the Setup box.
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#'''Print''': This button allows the user to print the screen information in a variety of formats.  
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Click '''OK''' to begin importing the UID's.
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#*Click the '''Print''' button at the bottom of the screen.
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#*A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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#*The default print option will be '''PDF'''.
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#*Click the print button on this popup and a print preview window will appear.  
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===Column Headers===
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#*'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.  
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'''Last Name''' - Last name of the student
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#*Click the print icon at the right end of this rectangle. Another print preview will appear.
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#*Click the print button at the top left to print the report. Close the print preview.
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'''First name''' - First name of the student
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#'''Help''': Opens the JCampus documentation which includes written instructions and/or videos.
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'''Middle Name''' - Middle name of the student
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'''Suffix''' - Student suffix title
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'''Sidno''' - Student identification number
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'''State ID''' - Student`s new Unique Identification Number (UID)
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''HELP''' - Click to view written instructions and/or videos.
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'''Q & A'''
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'''Q'''- I received an email that the July SNAP file is ready for matching. It also shows that I will get zero matches if I have not submitted my 2020-2021 expected student enrollment.
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'''A''' - You will need to send a complete eScholar student file and resolve near matches.  
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This can be done by going to Required Reporting> Exports> LA UID Mass Export File program.  
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Click the "Export" button not the print button. It will export in the correct format.  
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You can pass the file to food service and they can process it.
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We usually get the lunch statuses from the lunch system.  
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We do have the program "Direct Cert Import" for importing, if needed, for state reporting.  
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 +
----
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[[Required Reporting|'''Required Reporting''' Main Page]]
 +
----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 12:52, 6 June 2024

This program will import the UID file created by eScholar for students AND teachers (staff) as eScholar is the keeper of all unique IDs for Students and Staff. Always send a full file at the beginning of the year.

Here is the complete process:

  1. The LA Student UID Mass Export File or LA Staff UID Mass Export File will build a file and then the user will send it to eScholar.
  2. Then the user would get that file back from eScholar which now has the student's SASIDs or the teacher's UIDs added to the file.
  3. Import that file back into our system by using the LA UID Mass Import File.

Menu Location

Required Reporting > Import > LA UID Mass Import File.

Setup Options

Lauidimport1.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

File - Choose the file. The name of the file will display in the field.

Click OK to begin importing the UID's.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Column Headers

Last Name - Last name of the student

First name - First name of the student

Middle Name - Middle name of the student

Suffix - Student suffix title

Sidno - Student identification number

State ID - Student`s new Unique Identification Number (UID)

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

HELP - Click to view written instructions and/or videos.


Q & A

Q- I received an email that the July SNAP file is ready for matching. It also shows that I will get zero matches if I have not submitted my 2020-2021 expected student enrollment.

A - You will need to send a complete eScholar student file and resolve near matches.

This can be done by going to Required Reporting> Exports> LA UID Mass Export File program.

Click the "Export" button not the print button. It will export in the correct format.

You can pass the file to food service and they can process it.

We usually get the lunch statuses from the lunch system.

We do have the program "Direct Cert Import" for importing, if needed, for state reporting.


Required Reporting Main Page

JCampus Main Page

Retrieved from EDgear Wiki