Difference between revisions of "Schedule Change Audit"

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===Video How-to===
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''' This program provides the user with a way to see 'changes' that were made in a student's schedule, when they were made and who made the changes. This report will not show when or who created the original schedule, just only if there were changes made to it later.'''
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[[media:SC-ScheduleChangeAudit.mov|Schedule Change Audit video]]
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__NOTOC__
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==Menu Location==
  
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'''Scheduling > Lists > Schedule Change Audit'''
  
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==Setup Options==
  
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'''  This program shows you changes that were made in a student's schedule, when they were made and who made the changes.'''
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[[File:schedule change audit setup.png]] 
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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On the left, click on '''Scheduling'''
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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Click on the arrow to the left of '''Lists'''
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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Under '''Lists''', select '''Schedule Change Audit'''
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'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
  
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'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
  
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'''Setup Box Options'''
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'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose the desired enthnicity.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''OK''' - Click to continue.
  
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Click '''OK''' to move to the next screen.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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==Main==
  
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'''Definitions of report Column Headers'''
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[[File:schedchangeauditmain2.png]]
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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===Column Headers===
  
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For other columns not listed in the common column list:
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'''School/Site''' - Site code of the school in which the student enrolled
  
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:Section – Section number of the old class
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'''Student Name''' - Student's full name
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:Course – Course name of the old class  
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:Teacher – Teacher of the old class
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'''Sidno, ID''' - Local ID of the student
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:Start Date – The date the student was enrolled in the old class
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:Drop Date – The date the student was dropped from the old class
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'''Sem, S1, S2, etc.''' - Semester. Ex: 1st semester, 2nd semester
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:Change Time – Clock time the change happened
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:Change User – login name of the person who made the change
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'''PD''' - Class period(s) of the course(s) in which the student is enrolled
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'''GD''' - Grade level of the student and/or course
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'''Eth''' - Primary ethnicity of the student/employee
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'''Gen''' - Gender of the student/employee
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'''Section''' – Section number of the old class
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'''Courses''' – Course name of the old class  
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'''New Courses''' - New course name
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'''Teacher''' – Teacher of the old class
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'''Start Date''' – The date the student was enrolled in the old class
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'''Drop Date''' - The date the student dropped the class
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'''Change Time''' – Clock time the change happened
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'''Change User''' – Login name of the person who made the change
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'''Create Date''' - Date the change record was created  This report will not show the date of who created the original schedule, just only if there were changes made to it later.
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'''Create User''' - User who created the change record  This report will not show who created the original schedule, just only if there were changes made to it later.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:schedule change audit bottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Scheduling|'''Scheduling''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 11:09, 6 June 2024

This program provides the user with a way to see 'changes' that were made in a student's schedule, when they were made and who made the changes. This report will not show when or who created the original schedule, just only if there were changes made to it later.

Menu Location

Scheduling > Lists > Schedule Change Audit

Setup Options

Schedule change audit setup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Schedchangeauditmain2.png

Column Headers

School/Site - Site code of the school in which the student enrolled

Student Name - Student's full name

Sidno, ID - Local ID of the student

Sem, S1, S2, etc. - Semester. Ex: 1st semester, 2nd semester

PD - Class period(s) of the course(s) in which the student is enrolled

GD - Grade level of the student and/or course

Eth - Primary ethnicity of the student/employee

Gen - Gender of the student/employee

Section – Section number of the old class

Courses – Course name of the old class

New Courses - New course name

Teacher – Teacher of the old class

Start Date – The date the student was enrolled in the old class

Drop Date - The date the student dropped the class

Change Time – Clock time the change happened

Change User – Login name of the person who made the change

Create Date - Date the change record was created This report will not show the date of who created the original schedule, just only if there were changes made to it later.

Create User - User who created the change record This report will not show who created the original schedule, just only if there were changes made to it later.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Schedule change audit bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Scheduling Main Page

JCampus Main Page

Retrieved from EDgear Wiki