Difference between revisions of "Audit Local Course Catalog"

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===Video How-to===
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__NOTOC__
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[[media:SC-AuditLocalCourseCatalog.mov|Audit Local Course Catalog video]]
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'''This report will audit the [[Course Catalog]] and provide the user with a list of error descriptions.'''
  
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==Menu Location==
  
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'''Scheduling > Reports > Audit Local Course Catalog'''
  
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'''This report will audit the course catalog and provide you with a list of error descriptions.'''
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==Setup Options==
  
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[[File:nan 6.png]]
  
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On the left, click on '''Scheduling'''
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'''Check for Missing State Codes''' - Any course in the course catalog without a State Course Code will be reported.
  
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Click on the arrow to the left of '''Lists'''
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'''Check for State Codes not in the State Course Catalog''' - Any course that has a state code that is no longer a part of the State Course Catalog will be reported.
  
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Under '''Lists''', select '''Audit Local Course Catalog'''
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'''Check for Missing Course Credit Assignment''' - Any course that does not have a credit value will be reported.
  
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'''Check for Missing Course Grade Assignment''' - Any course that does not have a grade level will be reported.
  
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'''Setup Box Options'''
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'''Check for Missing Course Group Code''' - Any course that does not have a group code will be reported.
  
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'''District''' should be defaulted based on security
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'''Check for Duplicate Course Names/Grades''' - Any course that is identical to another course, based on course name and grade level, already in the course catalog will be reported.
  
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Check the following items based on user preference:
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'''Check to Omit Obsolete Courses from Course Catalog''' - Any course with the honor code of 'O' will not be included on this report.
  
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:*By checking the option 'Check for Missing State Codes', any course in the course catalog without an State Course Code will be reported
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'''Check to Omit Course Code 999999 from list''' - Any course with the state code of 999999 will not be included on this report.
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:*By checking the option 'Check for State Codes not in the State Course Catalog', any course that has a state code that is no longer apart of the State Course Catalog will be reported
 
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:*By checking the option 'Check for Missing Course Credit Assignment', any course that does not have a credit value will be reported
 
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:*By checking the option 'Check for Missing Course Grade Assignment', any course that does not have a grade level will be reported
 
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:*By checking the option 'Check for Missing Course Group Code', any course that do not have a group code will be reported
 
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:*By checking the option 'Check for Duplicate Course Names/Grades', any course that is identical to another course, based on course name and grade level, already in the course catalog will be reported
 
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:*By checking the option 'Check to Omit Obsolete Courses from Course Catalog', any course with the honor code of 'O' will not be included on this report
 
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:*By checking the option 'Check to Omit Course Code 999999 from list', any course with the state code of 999999 will not be included on this report
 
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:*By checking the option 'Check for Missing Semester Values', any course that does not have the number of semesters listed will be reported
 
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:*By checking the option 'Check .5 Credit Sem/Num Period Values', the number of credits will be checked against the number of semesters and the number of periods.  If there is a mismatch, then the course will be reported
 
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:*By checking the option 'Check for Private School State Codes', any course with a private school state code while not being a private school will be reported
 
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Click '''OK'''
 
  
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'''Check for Missing Semester Values''' - Any course that does not have the number of semesters listed will be reported.
  
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'''Check .5 Credit Sem/Num Period Values''' - The number of credits will be checked against the number of semesters and the number of periods. If there is a mismatch, then the course will be reported.
  
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A list of courses considered to be in error will appear on the screen.  The reason for the error will be in the last column on the right.
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'''Check for Private School State Codes''' - Any course with a private school state code while not being a private school will be reported.
  
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'''OK''' - Click to continue
  
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'''Column Headers'''
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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== Main ==
  
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[[File:bar.PNG]]
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[[File:audit loc cour cata.png]]
  
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For other columns not listed in the common column list:
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===Column Headers===
  
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'''Local Name''' - name of course
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'''Local Course Name''' - Name of course
  
 
'''Local ID''' - ID number of the course
 
'''Local ID''' - ID number of the course
  
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'''State Code''' - state code of the course
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'''State Code''' - State code of the course
  
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'''Group''' - transcript group
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'''Group''' - Group code
  
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'''Credit'''- credit for the course
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'''Credit''' - Credit value for the course
  
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'''Honor''' - honors code/value
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'''Semester''' - Number of semesters
  
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'''Error''' - error description, reason for the course to be in error
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'''Period''' - Number of periods this course spans
  
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'''Grade''' - Course grade
  
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'''Honor''' - Honors code/value
  
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'''To Print this Report'''
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'''School''' - School number
  
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Click the '''Print''' button at the bottom of the screen.
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'''District''' - District number
  
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A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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'''Error''' - Error description; a list of courses considered to be in error and their reasons will appear in this column.
  
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The default print option will be '''PDF'''.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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Click the print button on this popup and a print preview window will appear.
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==Bottom==
  
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'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.  
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[[File:aud loc bottom.png]]
  
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Click the print icon at the right end of this rectangle. Another print preview will appear.
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'''Setup''' - Click to go back to the Setup box.
  
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Click the print button at the top left to print the report. Close the print preview.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Scheduling|'''Scheduling''']]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:52, 6 June 2024

This report will audit the Course Catalog and provide the user with a list of error descriptions.

Menu Location

Scheduling > Reports > Audit Local Course Catalog

Setup Options

Nan 6.png

Check for Missing State Codes - Any course in the course catalog without a State Course Code will be reported.

Check for State Codes not in the State Course Catalog - Any course that has a state code that is no longer a part of the State Course Catalog will be reported.

Check for Missing Course Credit Assignment - Any course that does not have a credit value will be reported.

Check for Missing Course Grade Assignment - Any course that does not have a grade level will be reported.

Check for Missing Course Group Code - Any course that does not have a group code will be reported.

Check for Duplicate Course Names/Grades - Any course that is identical to another course, based on course name and grade level, already in the course catalog will be reported.

Check to Omit Obsolete Courses from Course Catalog - Any course with the honor code of 'O' will not be included on this report.

Check to Omit Course Code 999999 from list - Any course with the state code of 999999 will not be included on this report.

Check for Missing Semester Values - Any course that does not have the number of semesters listed will be reported.

Check .5 Credit Sem/Num Period Values - The number of credits will be checked against the number of semesters and the number of periods. If there is a mismatch, then the course will be reported.

Check for Private School State Codes - Any course with a private school state code while not being a private school will be reported.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Audit loc cour cata.png

Column Headers

Local Course Name - Name of course

Local ID - ID number of the course

State Code - State code of the course

Group - Group code

Credit - Credit value for the course

Semester - Number of semesters

Period - Number of periods this course spans

Grade - Course grade

Honor - Honors code/value

School - School number

District - District number

Error - Error description; a list of courses considered to be in error and their reasons will appear in this column.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Aud loc bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Scheduling

JCampus Main Page

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