Difference between revisions of "Truancy RS17-233"

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'''This program will provide for the user a list of truancy absent counts per school, for unknown reasons. The count in the cells can be clicked to display a list of students who are truant along with their absence/tardy details and totals.  '''
  
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'''This program will provide a list of absent count(s) by school for unknown reasons. The count cells can be clicked to display the detailed list of students with their absence total.'''
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'''NOTE''' that this program is only looking at full absences and not considering 1/2 absences so that the program will work like the SIS build. Therefore, this information should match the SIS build. There is no flagging system for truant students as Truancy is automatically calculated based on the state attendance rules.
  
 
==Menu Location==
 
==Menu Location==
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[[File:truancy location.png]]
 
  
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'''Attendance > Count > TruancyRS17-233'''
  
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On the left navigation panel, select '''Attendance''', '''Count''', and '''TruancyRS17-233'''.
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==Setup Options==
  
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==Setup Options==
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[[File:truancysetup4.png]]
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[[File:truancy setup.png]]
 
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.  
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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'''Use SIS School''' - Check this box to use SIS School data.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
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'''Gender''' - Leave blank or select all to include all genders. Otherwise, choose a desired ethnicity.
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose a desired gender.
  
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'''From Date and To Date''' - Start Date and End Date--A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
 
'''Sped''' - Examples that limit information on the report include All, Sped Only, Non Sped.
 
'''Sped''' - Examples that limit information on the report include All, Sped Only, Non Sped.
  
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'''School Start Time''' - Time used for the start of school.
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'''Order to List''' - Click the box to choose Alpha Order, or Homeroom Order.
  
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'''Late to School Percentage'''- Percentage of the day used to determine late to school.
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'''Include 5 Absences Only''' - Include a total of 5 absences only to determine truancy.
  
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'''Total Minutes of the Day''' - Total number of instructional minutes in the school day.
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'''Include 5 Absences or 5 Tardy to School''' - One of the 3 options must be selected.  Default is include 5 Absences only.
  
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'''Skip Late to Class Tardy Code 14''' - Do not use the tardy code 14 for truancy determination.
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'''Include 5 Absences/Tardy to School''' - One of the 3 options must be selected.  Default is include 5 Absences only.
  
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'''Include 5 Absents Only''' - Include a total of 5 absences only to determine truancy.
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'''Active Only''' - Check this box for active only students.
  
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'''Include 5 Absents or 5 Late to Class''' - Either one that a student has will be used to determine truancy.
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If you need instructions for setup values to be used, follow the link for: [[Standard Setup Options]].
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'''Include 5 absents/Late to Class''' - Both 5 absences and 5 late to class will be used to determine truancy.
 
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If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
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==Main==
 
==Main==
  
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[[File:truancymain.png]]
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[[File:truancymain5.png]]
  
 
===Column Headers===
 
===Column Headers===
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'''Truancy Count''' - Number of days a student has been absent for a school.
 
'''Truancy Count''' - Number of days a student has been absent for a school.
  
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To find definitions of commonly used columns follow this link:  '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Truancy Percent''' - Total truancy percent ~ It divides the truancy count by the total count to get the percentage.
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To find definitions of commonly used columns follow this link:  [[Common Column Headers]].
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==Bottom==
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[[File:truancybottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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The '''count cells''' can be clicked to display the detailed list of students with their absence total'''.
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[[File:truancyRS17233studinfo.png]]
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===Column Headers===
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'''Sch''' - Student's school of enrollment.
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'''Sidno''' - Student's school identification number.
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'''Student Name''' - Student's full name.
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'''Grade''' - Student's grade of enrollment.
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'''[[Service]]''' - Count of Truancy Service Logs.
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'''# of Unexcused Absences''' - Total number of unexcused absences.
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'''Unexcused Absence Dates''' - Month/Date of unexcused absence.
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'''# of Unexcused Tardy''' - Total number of unexcused code 19, late to school early departure.
  
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'''Unexcused of Tardy Dates''' - Month/Date of code 19 records.
  
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'''The count cells can be clicked to display the detailed list of students with their absence total'''.
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'''Parent/Guardian''' - Student's parent/guardian name(s).
  
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[[File:truancy dd.png]]
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'''Student's Mailing Address''' - Student's mailing address.
  
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==Bottom==
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'''Student's Physical Address''' - Student's physical address.
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'''Phone''' - Student's main home phone number.
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'''Homeroom Teacher''' - Student's homeroom teacher's name.
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==Bottom Tabs==
  
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[[File:grp bottom.png]]
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[[File:truancybottomtabs2.png]]
  
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'''Setup''' --Click to display the setup screen
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
  
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'''Print''' --Click to print the report
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'''Print Letters''' - Click to print letters.
  
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'''Help''' --Click to show help for this program
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'''Print FINS Letter''' - Click to print "Families in Need Services" letter.
  
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[[File:finsletteroptions.png]]
  
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'''Print Options'''
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'''Print FINS Checklist''' - Click to print "Families in Need Services" checklist.
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''[[Communicate]]''' -  This button will allow communication via automated call or email. .
  
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'''Email Letters''' - Email the specified letters to the parent of the selected students in the table.
  
  

Latest revision as of 08:46, 6 June 2024

This program will provide for the user a list of truancy absent counts per school, for unknown reasons. The count in the cells can be clicked to display a list of students who are truant along with their absence/tardy details and totals.

NOTE that this program is only looking at full absences and not considering 1/2 absences so that the program will work like the SIS build. Therefore, this information should match the SIS build. There is no flagging system for truant students as Truancy is automatically calculated based on the state attendance rules.

Menu Location

Attendance > Count > TruancyRS17-233

Setup Options

Truancysetup4.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Use SIS School - Check this box to use SIS School data.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose a desired ethnicity.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose a desired gender.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Sped - Examples that limit information on the report include All, Sped Only, Non Sped.

Order to List - Click the box to choose Alpha Order, or Homeroom Order.

Include 5 Absences Only - Include a total of 5 absences only to determine truancy.

Include 5 Absences or 5 Tardy to School - One of the 3 options must be selected. Default is include 5 Absences only.

Include 5 Absences/Tardy to School - One of the 3 options must be selected. Default is include 5 Absences only.

Active Only - Check this box for active only students.

If you need instructions for setup values to be used, follow the link for: Standard Setup Options.

OK - Click to continue.

Click Letters to print attendance letters for your students.

Main

Truancymain5.png

Column Headers

District - School district

School - School number

School Name - Name of school

Truancy Count - Number of days a student has been absent for a school.

Truancy Percent - Total truancy percent ~ It divides the truancy count by the total count to get the percentage.

To find definitions of commonly used columns follow this link: Common Column Headers.

Bottom

Truancybottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


The count cells can be clicked to display the detailed list of students with their absence total.

TruancyRS17233studinfo.png

Column Headers

Sch - Student's school of enrollment.

Sidno - Student's school identification number.

Student Name - Student's full name.

Grade - Student's grade of enrollment.

Service - Count of Truancy Service Logs.

# of Unexcused Absences - Total number of unexcused absences.

Unexcused Absence Dates - Month/Date of unexcused absence.

# of Unexcused Tardy - Total number of unexcused code 19, late to school early departure.

Unexcused of Tardy Dates - Month/Date of code 19 records.

Parent/Guardian - Student's parent/guardian name(s).

Student's Mailing Address - Student's mailing address.

Student's Physical Address - Student's physical address.

Phone - Student's main home phone number.

Homeroom Teacher - Student's homeroom teacher's name.

Bottom Tabs

Truancybottomtabs2.png

Print - This will allow the user to print the report.

Print Letters - Click to print letters.

Print FINS Letter - Click to print "Families in Need Services" letter.

Finsletteroptions.png

Print FINS Checklist - Click to print "Families in Need Services" checklist.

Communicate - This button will allow communication via automated call or email. .

Email Letters - Email the specified letters to the parent of the selected students in the table.


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