Difference between revisions of "Attendance Duplication Audit"

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Video
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__NOTOC__
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'''This program will identify duplicate attendance records. Within the report, the user will have the ability to delete any duplicates that are found.'''
  
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==Menu Location==
  
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'''NOTE:  This program will identify duplicate attendance records. Within the report you will have the ability to delete any duplicates that are found.'''
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'''Attendance''' > '''Lists''' > '''Attendance Duplication Audit'''.
  
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#Select '''Attendance''' from program area on the left of the screen.
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==Setup Options==
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#Select '''Lists'''.
 
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#Under Lists, select '''Attendance Duplication Audit'''.
 
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#The '''Setup Box''' will appear on the screen.
 
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#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
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#Click '''OK''' to move to the next screen.
 
  
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[[File:attdupsetup.png]]
  
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'''Definitions of Column Headers'''
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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:'''Name'''--Student Name
 
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:'''Sidno'''--Student local ID number
 
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:'''GR'''--Grade level of the student
 
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:'''Homeroom'''--Student's homeroom teacher assignment
 
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:'''School'''--School in which the student is enrolled
 
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:'''RecNum'''--Record number generated by the software when an attendance record is created
 
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:'''RecDate'''--Date of the attendance record
 
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:'''Check Out'''--Check out information related to the attendance record; check out time, check out code, and description
 
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:'''Check In'''--Check in information related to the attendance record; check in time, check in code, and description
 
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:'''Reason'''--Identifies the reason the record has been included on this report.
 
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::'''DUP'''--duplicates
 
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::'''ERR'''--erroneous
 
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::'''OOR'''--out of range
 
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::'''VAC'''--weekend/vacation
 
  
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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==='''Buttons at the Bottom of the Report'''===
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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#'''Setup''': Click to go back to the Setup box.
 
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#'''Print''': This button allows the user to print the screen information in a variety of formats.
 
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#*Click the '''Print''' button at the bottom of the screen.
 
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#*A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
 
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#*The default print option will be '''PDF'''.
 
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#*Click the print button on this popup and a print preview window will appear.
 
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#*'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
 
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#*Click the print icon at the right end of this rectangle. Another print preview will appear.
 
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#*Click the print button at the top left to print the report. Close the print preview.
 
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#'''Help''': Opens the JCampus documentation which includes written instructions and/or videos.
 
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#'''Delete Records''': Refer to the instructions below for deleting selected records.
 
  
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
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'''Instructions for deleting duplicate records.'''
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'''OK''' - Click to continue.
  
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If you need instructions for setup values to be used, follow the link for: [[Standard Setup Options]].
  
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==Main==
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[[File:attdupmain.png]]
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===Column Headers===
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'''Student Name''' - Name of the student
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'''SIDNO''' - Student local ID number
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'''GD''' - Grade level of the student
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'''Homeroom''' - Student's homeroom teacher assignment
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'''School''' - School in which the student is enrolled
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'''Record''' - Record number generated by the software when an attendance record is created
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'''Rec Date''' - Date of the attendance record
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'''Check Out''' - Check out information related to the attendance record; check out time, check out code, and description
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'''Check In''' - Check in information related to the attendance record; check in time, check in code, and description
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'''Reason''' - Identifies the reason the record has been included on this report.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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===Legend===
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'''DUP''' - Duplicates
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'''ERR''' - Erroneous
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'''OOR''' - Out of range
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'''VAC''' - Weekend/vacation
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==Bottom==
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'''Setup''' - Click to go back to the Setup box.
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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'''Delete Records''' - Refer to the instructions below for deleting selected records.
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===Instructions for Deleting Duplicate Records===
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To delete a single record on the display, point the cursor to the line of information and click the left mouse button.
  
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
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----
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[[Attendance|'''Attendance''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 15:12, 5 June 2024

This program will identify duplicate attendance records. Within the report, the user will have the ability to delete any duplicates that are found.

Menu Location

Attendance > Lists > Attendance Duplication Audit.

Setup Options

Attdupsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

OK - Click to continue.

If you need instructions for setup values to be used, follow the link for: Standard Setup Options.

Main

Attdupmain.png

Column Headers

Student Name - Name of the student

SIDNO - Student local ID number

GD - Grade level of the student

Homeroom - Student's homeroom teacher assignment

School - School in which the student is enrolled

Record - Record number generated by the software when an attendance record is created

Rec Date - Date of the attendance record

Check Out - Check out information related to the attendance record; check out time, check out code, and description

Check In - Check in information related to the attendance record; check in time, check in code, and description

Reason - Identifies the reason the record has been included on this report.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Legend

DUP - Duplicates

ERR - Erroneous

OOR - Out of range

VAC - Weekend/vacation

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Delete Records - Refer to the instructions below for deleting selected records.

Instructions for Deleting Duplicate Records

To delete a single record on the display, point the cursor to the line of information and click the left mouse button.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video


Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki