Difference between revisions of "Attendance Duplication Audit"
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| − | '''This program will identify duplicate attendance records. Within the report | + | '''This program will identify duplicate attendance records. Within the report, the user will have the ability to delete any duplicates that are found.''' |
==Menu Location== | ==Menu Location== | ||
| − | + | '''Attendance''' > '''Lists''' > '''Attendance Duplication Audit'''. | |
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==Setup Options== | ==Setup Options== | ||
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list. | '''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list. | ||
| − | '''District''' - Default value is based on | + | '''District''' - Default value is based on the user’s security settings. The user will be limited to their district only. |
| − | '''School''' - Default value is based on | + | '''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code. |
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range. | '''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range. | ||
| − | '''OK''' - Click to continue | + | '''OK''' - Click to continue. |
If you need instructions for setup values to be used, follow the link for: [[Standard Setup Options]]. | If you need instructions for setup values to be used, follow the link for: [[Standard Setup Options]]. | ||
==Main== | ==Main== | ||
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[[File:attdupmain.png]] | [[File:attdupmain.png]] | ||
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===Column Headers=== | ===Column Headers=== | ||
| + | '''Student Name''' - Name of the student | ||
| − | ''' | + | '''SIDNO''' - Student local ID number |
| − | ''' | + | '''GD''' - Grade level of the student |
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'''Homeroom''' - Student's homeroom teacher assignment | '''Homeroom''' - Student's homeroom teacher assignment | ||
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'''Reason''' - Identifies the reason the record has been included on this report. | '''Reason''' - Identifies the reason the record has been included on this report. | ||
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| + | To find definitions of commonly used column headers, follow this link: [[Common Column Headers]]. | ||
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| + | ===Legend=== | ||
'''DUP''' - Duplicates | '''DUP''' - Duplicates | ||
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'''VAC''' - Weekend/vacation | '''VAC''' - Weekend/vacation | ||
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==Bottom== | ==Bottom== | ||
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report. | '''[[Standard Print Options | Print]]''' - This will allow the user to print the report. | ||
| − | '''Help''' - | + | '''Help''' - Click to view written instructions and/or videos. |
'''Delete Records''' - Refer to the instructions below for deleting selected records. | '''Delete Records''' - Refer to the instructions below for deleting selected records. | ||
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Sorting and other data manipulations are explained in the following link: [[List Programs Instructions/Video]] | Sorting and other data manipulations are explained in the following link: [[List Programs Instructions/Video]] | ||
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Latest revision as of 15:12, 5 June 2024
This program will identify duplicate attendance records. Within the report, the user will have the ability to delete any duplicates that are found.
Menu Location
Attendance > Lists > Attendance Duplication Audit.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
OK - Click to continue.
If you need instructions for setup values to be used, follow the link for: Standard Setup Options.
Main
Column Headers
Student Name - Name of the student
SIDNO - Student local ID number
GD - Grade level of the student
Homeroom - Student's homeroom teacher assignment
School - School in which the student is enrolled
Record - Record number generated by the software when an attendance record is created
Rec Date - Date of the attendance record
Check Out - Check out information related to the attendance record; check out time, check out code, and description
Check In - Check in information related to the attendance record; check in time, check in code, and description
Reason - Identifies the reason the record has been included on this report.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Legend
DUP - Duplicates
ERR - Erroneous
OOR - Out of range
VAC - Weekend/vacation
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
Delete Records - Refer to the instructions below for deleting selected records.
Instructions for Deleting Duplicate Records
To delete a single record on the display, point the cursor to the line of information and click the left mouse button.
Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video
