Difference between revisions of "Student Demographic Fast Loader"

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__NOTOC__
 
__NOTOC__
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This program will do the following:
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'''This program will do the following:
  
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* Allow a user to update the demographic information of the student all on one screen.
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*Provide a user a way to update the demographic information for a student on one screen for the Mother, Father, Guardian, etc.
 
* Print a form for parents to review demographic information about a student, then return with any corrections.
 
* Print a form for parents to review demographic information about a student, then return with any corrections.
 
* Print Short forms with student information and also blank short forms.
 
* Print Short forms with student information and also blank short forms.
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* Print multiple Leave Entry Packages.
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* Print multiple Leave Entry Packages.'''
  
 
'''Permission'''
 
'''Permission'''
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[[File:permission.PNG]]
 
[[File:permission.PNG]]
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===Video How-to===
 
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[[media:ST-DemoFastLoader.mov|Student Demographic Fast Loader video]]
 
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:nandemomenu.png]]
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'''Student > Loaders > Student Demographic Fast Loader'''
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In the upper left navigation panel, select '''Student Master''' > '''Loaders''' > '''Student Demographic Fast Loader'''”.
 
  
 
==Setup Options==
 
==Setup Options==
  
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[[File:demosetup.png]]
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[[File:studdemofastloadsetup6.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all
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'''Student''' - This will generate a list of students to select from.
  
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schools in your district.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
 
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Show SSN on Report''' - Show the social security number on the report
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.
  
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the field to the right of Gender to select the desired gender to be included.
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'''Class Period''' - Click inside the box to choose class period.
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in
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'''Semester''' - Click inside the box to choose the semester.
  
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the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''[[Short Form]]''' - Options for Short Form.
  
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
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'''[[Demographic Form]]''' - Options for Demographic Form.
  
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'''Club''' - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to
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'''Ok''' - Click to continue.
  
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select the desired club(s) to view.
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===Filters===
  
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'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the
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[[File:studdemofastloadfilters.png]]
  
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right of Teams to select the desired Teams(s) to view.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
  
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the field to the right of Special Codes to select the desired special code(s) to view.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
  
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'''Homeroom''' - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise  
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
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click in the field to the right of Homeroom to select the desired homeroom(s) to view.
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'''Clubs''' - Leave blank if all clubs are to be included into the report.  Otherwise, choose the desired club code.
  
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'''Student''' - This will generate a list of students to select from.
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'''Sports''' - Leave blank if all sports are to be included into the report.  Otherwise, choose the desired sport code.
  
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
  
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'''Show SSN - Show the social security number on the report
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'''Team''' - Leave blank if all teams are to be included into the report.  Otherwise, choose the desired team.
  
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'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
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'''Show Parent’s Security Code''': Select to show the 5 digit code (PSN) needed for the Parent / Guardian to create a Student Progress Center Account.
 
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'''Show JCOMM Permissions''':  Use only if the district uses the Edgear Call System.  Select to show a place for the parent / guardian to indicate that a call is not to be placed to a given
 
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phone number.
 
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'''Show General Permissions''':  Deselect (no check) to show the Comments from Student Master at the bottom of the form.  Select to show Permissions check boxes at the bottom of the form. 
 
  
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'''Show Alert Codes''':  Shows a student's alert code.  To print '''Alert Codes''' on Demographic Form, you must check "Show Alert Codes" and "Show Comments".
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'''Custom Codes''' - Select Custom Codes created in the [[Custom Code Management]] to filter the student list.
  
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'''Show Comments''': This will show the student's master record comments on the Student Short Form.  You may choose to "Show General Permission" or Show Comments" but not both.
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'''SBLC Retained Codes''' - Click in the box for SBLC retention codes.
  
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'''Show Blank JCOMM Permissions'''. By selecting this option the printout will show the blank check boxes on the short for each selected student. This will give the parents/guardian the  
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'''Homeroom''' - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom.
  
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mechanism to update these permissions.
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'''Advisor''' - Selects students for this report based on the Advisor that have been assigned to individual students.
  
 
'''Morning Bus''' - Morning bus number
 
'''Morning Bus''' - Morning bus number
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'''Evening Bus''' - Evening bus number
 
'''Evening Bus''' - Evening bus number
  
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'''OK''' - Click to continue
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'''Sped:'''
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'''All''' - Select this to show all students.
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Sped Only''' - Select this to show Sped only students.
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'''Non Sped''' - Select this to show Non Sped students
  
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'''504:'''
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'''All''' - Select this to show all students.
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'''504 Only''' - Select this to show 504 only students.
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'''Non 504''' - Select this to show Non 504 students.
  
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'''LEP:'''
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'''All''' - Select this to show all students.
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'''LEP Only''' - Select this to show LEP only students.
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'''Non LEP''' - Select this to show Non LEP students.
  
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Click '''OK''' to continue.
 
A listing of students with a checkbox will be displayed.   
 
A listing of students with a checkbox will be displayed.   
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*Click in the checkbox of the desired students to create the form(s) listed below.
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*Click in the checkbox of the desired students to create the form(s) that are listed below or  click the top checkbox to select all students.
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*Click on the student's name to have the edit window appear and allow changes to be made on the student's information.
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*Click on the student's name to have the edit window appear and allow changes to be made to the student's information.
 
:Example: To not get phone calls (or emails) for any of these subjects, Tardies (TARD), Attendance (ATND), Discipline (DISC), Grades (GRDS), Events (EVNT), click any of the phone number(s) fields for the Father, Mother, and/or Guardian. NOTE: No work numbers will be called.  Click the “'''Save'''” button located on the lower left to save any changes.
 
:Example: To not get phone calls (or emails) for any of these subjects, Tardies (TARD), Attendance (ATND), Discipline (DISC), Grades (GRDS), Events (EVNT), click any of the phone number(s) fields for the Father, Mother, and/or Guardian. NOTE: No work numbers will be called.  Click the “'''Save'''” button located on the lower left to save any changes.
  
 
==Main==
 
==Main==
  
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[[File:demographicmain.png]]
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[[File:studdemofastloadmain2.png]]
  
 
===Column Headers===
 
===Column Headers===
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the field to the right of Special Codes to select the desired special code(s) to view.
 
the field to the right of Special Codes to select the desired special code(s) to view.
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'''Morning Bus''' - Morning bus number.
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'''Evening Bus''' - Evening bus number.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
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'''Setup''' - This allows you to change the values on the setup box without exiting the program.
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'''Setup''' - Click to go back to the Setup box.
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''Help''' - This button links to the JCampus video and written instructions.
 
  
 
'''Print Short Form''' - Click the button on the lower right of the screen.  A print preview will be displayed to review the report before printing.  Note: If a large school,  
 
'''Print Short Form''' - Click the button on the lower right of the screen.  A print preview will be displayed to review the report before printing.  Note: If a large school,  
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[[File:demoenroll.png]]
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[[File:studtenrollform2.png]]
  
  
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[[File:blankdemo.PNG]]
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[[File:studdemoform.PNG]]
  
  
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[[File:demographic.png]]
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[[File:studdemoform.png]]
  
  
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===Directions for Printing Multiple Entry Leave Package:===
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===Print Multiple Entry Leave Package:===
  
 
Once you click "OK" on the set up box, you will have a list of students. Check one, several or all students and then click on '''Print Entry/Leave Package'''.
 
Once you click "OK" on the set up box, you will have a list of students. Check one, several or all students and then click on '''Print Entry/Leave Package'''.

Latest revision as of 14:43, 5 June 2024

This program will do the following:

  • Provide a user a way to update the demographic information for a student on one screen for the Mother, Father, Guardian, etc.
  • Print a form for parents to review demographic information about a student, then return with any corrections.
  • Print Short forms with student information and also blank short forms.
  • Print multiple Leave Entry Packages.

Permission

Note: If profile SE (secretaries) has the below security, they will not be able to make changes.

Permission.PNG

Menu Location

Student > Loaders > Student Demographic Fast Loader

Setup Options

Studdemofastloadsetup6.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Student - This will generate a list of students to select from.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Show SSN on Report - Show the social security number on the report

Order To List - Allows for the list to be sorted in the desired way upon clicking OK.

Class Period - Click inside the box to choose class period.

Semester - Click inside the box to choose the semester.

Short Form - Options for Short Form.

Demographic Form - Options for Demographic Form.

Ok - Click to continue.

Filters

Studdemofastloadfilters.png

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Team - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Custom Codes - Select Custom Codes created in the Custom Code Management to filter the student list.

SBLC Retained Codes - Click in the box for SBLC retention codes.

Homeroom - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom.

Advisor - Selects students for this report based on the Advisor that have been assigned to individual students.

Morning Bus - Morning bus number

Evening Bus - Evening bus number

Sped: All - Select this to show all students. Sped Only - Select this to show Sped only students. Non Sped - Select this to show Non Sped students

504: All - Select this to show all students. 504 Only - Select this to show 504 only students. Non 504 - Select this to show Non 504 students.

LEP: All - Select this to show all students. LEP Only - Select this to show LEP only students. Non LEP - Select this to show Non LEP students.

Click OK to continue. A listing of students with a checkbox will be displayed.

  • Click in the checkbox of the desired students to create the form(s) that are listed below or click the top checkbox to select all students.
  • Click on the student's name to have the edit window appear and allow changes to be made to the student's information.
Example: To not get phone calls (or emails) for any of these subjects, Tardies (TARD), Attendance (ATND), Discipline (DISC), Grades (GRDS), Events (EVNT), click any of the phone number(s) fields for the Father, Mother, and/or Guardian. NOTE: No work numbers will be called. Click the “Save” button located on the lower left to save any changes.

Main

Studdemofastloadmain2.png

Column Headers

Check these boxes on the left to choose student(s)

SIDNO - Student's identification number

School - Site code of the school in which the student is enrolled

Student Name - Student's full name

Grade - Student's grade of enrollment

Ethnic - Student's race/ethnicity

Gender - Student's gender

Homeroom Teacher - Student's homeroom teacher

Programs - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.

Clubs - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to

select the desired club(s) to view.

Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in

the field to the right of Special Codes to select the desired special code(s) to view.

Morning Bus - Morning bus number.

Evening Bus - Evening bus number.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Nandemobottom.png


Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Print Short Form - Click the button on the lower right of the screen. A print preview will be displayed to review the report before printing. Note: If a large school,

it may take a minute or two to get the report.


Studtenrollform2.png


Print Blank Short Form - Print blank forms to send home for parents to fill out for verification.


Studdemoform.PNG


Print Demographics - Print demographic sheet on student(s).


Studdemoform.png


Print Leave/Entry Package - Click on this tab and choose from the setup box what you want to print for package.

Leaveentry.png


Print Multiple Entry Leave Package:

Once you click "OK" on the set up box, you will have a list of students. Check one, several or all students and then click on Print Entry/Leave Package.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki