Difference between revisions of "Picture Master"

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__NOTOC__
 
__NOTOC__
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===Video How-to===
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'''This program will provide the user with a way to upload pictures for your school or edit pictures that need to be replaced. This is accomplished using a data source (CD, Zip file, etc.) from the photographer. Pictures in the data source must be identified by the 7 digit student ID number for this update program to work.'''
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[[media:ST-PictureMaster.mov|Picture Master video]]
 
  
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===Picture Master===
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==Menu Location==
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'''This program will allow you to upload pictures for your school or edit pictures that need to be replaced. This is completed from a data source (CD, Zip file, etc.) from the photographer. Pictures in the data source must be identified by the 7 digit student ID number for this update program to work.'''
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'''Student > Loaders > Picture Master'''
  
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==Menu Location==
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==Setup Options==
  
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[[File:nanpicturemenu.png]]
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[[File:mb755.png]]
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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On the left navigation panel, select '''Student Master''' > '''Loaders''' > '''Picture Master'''.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code. This will dictate what school's students will display on the left side of the screen. This does not apply to the Load Fro CD/Zip button.
  
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==Setup Options==
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'''Gender''' - Leave blank or select all to include both genders. 
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Otherwise, choose the desired gender.
  
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[[File:nanpicturesetup.png]]
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''Update''' - Student/Parent or Staff - choose whether you are updating or adding pictures for student/parents or staff
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''Ethnicity''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this v
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade.
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
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'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
  
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all schools in your district.
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'''Sport''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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'''Club''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in  
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'''Class Period''' - A numeric value that indicated the period of the day a course is offered according to the Master Schedule Editor. To select all class periods leave the field blank or
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click in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the
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popup list.
  
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the field to the right of Gender to select the desired gender to be included.
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'''Only Students with no Pictures''' - Check the box to only view students that do not have existing pictures displayed.
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click
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'''OK''' - Click to continue.
  
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in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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==Main==
  
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'''Update''' - Student/Parent or Staff - choose whether you are updating or adding pictures for student/parents or staff
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[[File:mb756.png]]
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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===Column Headers===
  
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the field to the right of Special Codes to select the desired special code(s) to view.
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'''Grade''' - Student's grade of enrollment.
  
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
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'''Student Name''' - Student's full name.
  
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'''Club''' - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to
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'''SIDNO''' - Student's identification number.
  
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select the desired club(s) to view.
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'''Homeroom''' - Student's homeroom teacher's name.
  
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'''Sport''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
  
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'''To Update Existing Student Pictures One at a Time, Use the Following Steps'''
  
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The screen will display two sections. Student or staff names meeting the criteria set in the setup box will be listed on the left. The right side of the screen will display the current picture.
  
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Select a picture to replace the existing picture using the '''Choose File''' button.
  
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Click the '''Choose File''' button to navigate to the location of the pictures file.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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Select the picture based on the student ID. The new picture will display above the Choose File button.
  
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For other set up values not listed in the standard set up list:
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Click the '''Update Picture''' button. The current picture will be changed.  The change date will now be under the picture after the user clicks on the picture.
  
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:*
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==Bottom==
  
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:*'''Only Students with no Pictures''' - place a check to only show students that do not have existing pictures displayed
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[[File:mb757.png]]
  
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Click '''OK''' to move to the next screen.
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'''Setup''' - Click to go back to the Setup box.
  
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'''Load From CD/Zip''' - After clicking '''OK''' on the setup box, click this button. Click the '''Choose Files''' button, then choose the files you wish to upload to the Picture Master.
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:*Pictures must be named by the student ID number (7 digits) and/ or SASID (10 digits) followed  by .jpg.
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::*Must be only the SIDNO or SASID.
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:*Picture is resized by the import program to 120 X 120 pixels or wallet size.
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:*You can choose up to 4000 files, or choose a zip file that contains all files.  Do not use any outside compression software such as WinZip, 7-Zip, WinRar, etc. if saving the picture file to your computer.
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After selecting the pictures in the  file to import, click "Open".
  
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====To Update Existing Student Pictures One at a Time, Use the Following Steps====
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Then click "Save".  You will be notified when the pictures are imported.
  
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The screen will display two sections. Student or staff names meeting the criteria set in the setup box will be listed on the left. The right side of the screen will display the current picture. You will select/choose a picture to replace the existing picture using the '''Choose File''' button.
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Navigate back to [[Student Master]] to check that the pictures are attached to the students.
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#Click the '''Choose File''' button to navigate to the location of the pictures file.
 
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#Select the picture based on the student ID. The new picture will display above the Choose File button.
 
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#Click the '''Update Picture''' button. The current picture will be changed.
 
  
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
  
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====To Import Pictures in Mass, Use the Following Steps====
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'''Help''' - Click to view written instructions and/or videos.
  
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#After clicking '''OK''' on the setup box, click the '''Load From CD/Zip''' button.
 
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#Click the '''Choose Files''' button, then choose the files you wish to upload to the Picture Master.
 
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#*You can choose up to 4000 files, or choose a zip file that contains all files.  Do not use any outside compression software such as WinZip, 7-Zip, WinRar, etc. if saving the picture file to your computer.
 
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#*Pictures must be named by the student ID number (7 digits) followed by .jpg.
 
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#*Picture size is 120 X 120 pixels or wallet size.
 
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#After selecting the pictures in the  file to import, click "Open".
 
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#Then click "Save".  You will be notified when the pictures are imported.
 
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# Navigate back to Student Master to check that the pictures are attached to the students.
 
  
  
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=='''Resources'''==
 
=='''Resources'''==
 
[http://wiki.edgear.net/wiki/w/images/c/cc/Moving_Lifetouch_Images_to_JCampus.pdf Moving Lifetouch Images to JCampus]: A guide on importing pictures from the new Lifetouch portal into JCampus.
 
[http://wiki.edgear.net/wiki/w/images/c/cc/Moving_Lifetouch_Images_to_JCampus.pdf Moving Lifetouch Images to JCampus]: A guide on importing pictures from the new Lifetouch portal into JCampus.
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----
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[[Student Master|'''Student Master''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:39, 5 June 2024

This program will provide the user with a way to upload pictures for your school or edit pictures that need to be replaced. This is accomplished using a data source (CD, Zip file, etc.) from the photographer. Pictures in the data source must be identified by the 7 digit student ID number for this update program to work.

Menu Location

Student > Loaders > Picture Master

Setup Options

Mb755.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code. This will dictate what school's students will display on the left side of the screen. This does not apply to the Load Fro CD/Zip button.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Update - Student/Parent or Staff - choose whether you are updating or adding pictures for student/parents or staff

Ethnicity - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Sport - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.

Club - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Class Period - A numeric value that indicated the period of the day a course is offered according to the Master Schedule Editor. To select all class periods leave the field blank or click in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the popup list.

Only Students with no Pictures - Check the box to only view students that do not have existing pictures displayed.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Mb756.png

Column Headers

Grade - Student's grade of enrollment.

Student Name - Student's full name.

SIDNO - Student's identification number.

Homeroom - Student's homeroom teacher's name.

To find definitions of commonly used column headers, follow this link: Common Column Headers.


To Update Existing Student Pictures One at a Time, Use the Following Steps

The screen will display two sections. Student or staff names meeting the criteria set in the setup box will be listed on the left. The right side of the screen will display the current picture.

Select a picture to replace the existing picture using the Choose File button.

Click the Choose File button to navigate to the location of the pictures file.

Select the picture based on the student ID. The new picture will display above the Choose File button.

Click the Update Picture button. The current picture will be changed. The change date will now be under the picture after the user clicks on the picture.

Bottom

Mb757.png

Setup - Click to go back to the Setup box.

Load From CD/Zip - After clicking OK on the setup box, click this button. Click the Choose Files button, then choose the files you wish to upload to the Picture Master.

  • Pictures must be named by the student ID number (7 digits) and/ or SASID (10 digits) followed by .jpg.
  • Must be only the SIDNO or SASID.
  • Picture is resized by the import program to 120 X 120 pixels or wallet size.
  • You can choose up to 4000 files, or choose a zip file that contains all files. Do not use any outside compression software such as WinZip, 7-Zip, WinRar, etc. if saving the picture file to your computer.

After selecting the pictures in the file to import, click "Open".

Then click "Save". You will be notified when the pictures are imported.

Navigate back to Student Master to check that the pictures are attached to the students.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


For Lifetouch website instructions, see below:

Resources

Moving Lifetouch Images to JCampus: A guide on importing pictures from the new Lifetouch portal into JCampus.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki