Difference between revisions of "Census Report"

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===How-to===
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__NOTOC__
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'''This is a report of student's census information for the chosen year.'''
  
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#Log into WebPams
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===Menu Location===
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#On the left, the Student Master panel should be open. Click on "Lists"
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#Under "Lists", select "Census Report"
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'''Student > Reports > Census Report'''
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#On the setup box
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#*Select the desired "Year"
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===Setup Options===
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#*"District" and "School" should be defaulted based on security
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#*The "As of Date" limits the list to only those students who are active on the date selected
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[[File:censusreportsetup3.png]]
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#*For security purposes, the social security number will not be displayed on the Alpha/Recruiter List.  To have the social security number appear on the list, check the box "Show SSN"
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#Click "OK" after all fields of the setup box have been set as desired. A list of students will appear based on the settings of the setup box
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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#All list programs are numbered along the left side so you can see a total.
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#By clicking on down arrow on the right side of any column header, additional options are available to you
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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#*"Sort Ascending" - alpha order
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#*"Sort Descending" - reverse alpha order
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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#*"Configure Sort" - allows you to do a custom sort by multiple columns
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#*#"Clear Sort" - Clears the "Configure Sort"
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'''Custom Codes''' - Select the custom code(s) from the [[Custom Code Management]] to filter the student list.
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#*"Auto fit all Columns" - allows you to adjust all columns’ width to fit the text in each field automatically
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#*"Auto Fit" – does the same but only in the column you are working on
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
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#*"Column" - allows you to hide columns by unchecking the columns you do not want to see
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#*"Group By" - when grouping, all items are sorted and then collapsed into drop down items to make the information easier to access in an organized fashion. It is an expanded level of sorting
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
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#*#"Ungroup" - Clears the "Group By"
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#*Freeze - allows you to keep a chosen column stationary while scrolling from left to right
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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#By clicking "Print", you will be given a box that allows you to make a choice of saving or printing in different formats
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#*By highlighting rows within the list and then clicking print, the rows highlighted will be the only rows printed
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'''Display SSN''' - Show the social security number on the report.
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#*Click + Drag
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#*Control + Click
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
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'''Sped:'''
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'''All''' - Select this to show all students.
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'''Sped Only''' - Select this to show Sped only students.
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'''Non Sped''' - Select this to show Non Sped students
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'''504:'''
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'''All''' - Select this to show all students.
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'''504 Only''' - Select this to show 504 only students.
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'''Non 504''' - Select this to show Non 504 students.
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'''LEP:'''
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'''All''' - Select this to show all students.
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'''LEP Only''' - Select this to show LEP only students.
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'''Non LEP''' - Select this to show Non LEP students.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:censusreportmain2.png]]
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==Column Headers==
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'''Student Name''' - Student's full name.
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'''SIDNO''' - Student's identification number.
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'''Birth Date''' - Student's date of birth.
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'''Gen''' - Student's gender.
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'''Eth''' - Student's ethnicity.
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'''ECode''' - Student's entry code into school.
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'''EDate''' - Student's entry date into school.
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'''LCode''' - Student's leave code from the school.
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'''LDate''' - Student's leave date from the school.
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'''School''' - Student's school of enrollment.
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'''Grade''' - Student's grade of enrollment.
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'''Phone''' - Student's main home phone number.
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'''Father''' - Student's father's name.
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'''Mother''' - Student's mother's name.
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'''Address''' - Student's mailing address line 1.
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'''Address 2''' - Student's mailing address line 2.
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'''City''' - Student's mailing address city.
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'''ST''' - Student's mailing address state.
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'''Zip''' - Student's mailing address zip.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:censusreportbottom2.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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'''[[Save]]''' - Click save first and a box will appear to name the report.  Then click to save the report.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
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Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]].
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----
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[[Student Master|'''Student Master''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:55, 5 June 2024

This is a report of student's census information for the chosen year.

Menu Location

Student > Reports > Census Report

Setup Options

Censusreportsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Custom Codes - Select the custom code(s) from the Custom Code Management to filter the student list.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Display SSN - Show the social security number on the report.

Report - The user can click in this box to select a report that was previously created.

Sped:

All - Select this to show all students.

Sped Only - Select this to show Sped only students.

Non Sped - Select this to show Non Sped students

504:

All - Select this to show all students.

504 Only - Select this to show 504 only students.

Non 504 - Select this to show Non 504 students.

LEP:

All - Select this to show all students.

LEP Only - Select this to show LEP only students.

Non LEP - Select this to show Non LEP students.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Censusreportmain2.png

Column Headers

Student Name - Student's full name.

SIDNO - Student's identification number.

Birth Date - Student's date of birth.

Gen - Student's gender.

Eth - Student's ethnicity.

ECode - Student's entry code into school.

EDate - Student's entry date into school.

LCode - Student's leave code from the school.

LDate - Student's leave date from the school.

School - Student's school of enrollment.

Grade - Student's grade of enrollment.

Phone - Student's main home phone number.

Father - Student's father's name.

Mother - Student's mother's name.

Address - Student's mailing address line 1.

Address 2 - Student's mailing address line 2.

City - Student's mailing address city.

ST - Student's mailing address state.

Zip - Student's mailing address zip.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Censusreportbottom2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video.

Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki