Difference between revisions of "Mass Print Student IGP"

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==Menu Location==
 
==Menu Location==
  
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'''Student > Reports > Mass Print Student IGP'''
  
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[[File:massmenu.png]]
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==Setup Options==
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[[File:massprintstudigpsetup4.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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'''Team''' - Leave blank if all team names are to be included in the report. Otherwise, choose the desired team.
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'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included in the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.
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'''Special Codes''' - Leave blank if all special codes are to be included in the report. Otherwise, choose the desired special code.
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'''Custom Codes''' - Select Custom Codes created in the Custom Codes Management to filter the student list.
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'''Program''' - Leave blank if all program codes are to be included in the report. Otherwise, choose the desired program code.
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'''As Of Date''' - Enrolled date of students to count requests against. '''Note''':  The user can set this to the first day of school for the next year to make sure new students are represented in the count.
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'''Order to List''' - Select one of the following for the list to print in that order: Alpha Order, Grade Order, Homeroom Order, Counselor Order, Class Period Order, or Course Name Order.
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'''Class''' -  Select the class to print the IGP's.
  
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'''Signature''' - Select '''All, No Signature, No Print, or Signed Only'''. 
  
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'''On the left navigation panel select Student Master > Lists > Mass Print Student IGP.'''
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'''Sped:'''  
  
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==Setup Options==
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'''All''' - Select this to show all students.
  
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[[File:MassSetup.png]]
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'''Sped Only''' - Select this to show Sped only students.
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''Non Sped''' - Select this to show Non Sped students.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''504:'''  
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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'''All''' - Select this to show all students.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''504 Only''' - Select this to show 504 only students.
  
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'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
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'''Non 504''' - Select this to show Non 504 students.
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.
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'''LEP:'''  
  
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'''As Of Date''' - Enrolled date of students to counts requests against. '''Note''':  The user can set this to the first day of school for the next year to make sure new students are represented in the count.
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'''All''' - Select this to show all students.
  
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'''Order to List''' - Select one of the following for the list to print in that order: Alpha Order, Grade Order, Homeroom Order, Counselor Order, or Class Period Order.
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'''LEP Only''' - Select this to show LEP only students.
  
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'''Class Period''' - Once '''Class Period Order''' has been selected from above, the option to select the class period will appear. Select the period to print the IGP's.
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'''Non LEP''' - Select this to show Non LEP students.
  
 
'''Print Break on Counselor''' - Check the box for an option to create a print break based on the counselor order only.
 
'''Print Break on Counselor''' - Check the box for an option to create a print break based on the counselor order only.
  
 
'''Show Remote Scheduled Only''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
 
'''Show Remote Scheduled Only''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
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'''Semester''' - Select semester to show order.
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'''Advisor''' - Selects students for this report based on the Advisor that have been assigned to individual students.
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'''Do Not Show Unscheduled Requests''' - Do not show unscheduled requests.
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'''[[Print to DAS]]''' - Will place a student IGP in the Official Documents area of DAS.  This option replaces the previously run document there even from last year.  This shows only the most recent print.
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
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'''Sch''' - Student's school of enrollment.
 
'''Sch''' - Student's school of enrollment.
  
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'''Student Name''' - The name of the studnet.
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'''Student Name''' - The name of the student.
  
 
'''SIDNO''' - Student Identification Number.
 
'''SIDNO''' - Student Identification Number.
  
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'''GD''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Grade''' - Leave blank or select all to include all grades. Otherwise, choose the desired grade.
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'''Gen''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
 
  
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'''Eth''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Gender''' - Leave blank or select all to include all genders. Otherwise, choose the desired gender.
  
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'''Homeroom Teacher''' - Student's homeroom teacher's name.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
  
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'''Homeroom Teacher''' - Leaave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
  
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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[[File:mb83.png]]
 
[[File:mb83.png]]
  
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'''Setup''' - the user may change the settings previously selected for running the program
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'''Setup''' - Click to go back to the Setup box.
  
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'''Print''' - To find the print instructions, follow this link: '''[[Standard Print Options]]'''.
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
  
 
'''NOTE''' - To print a small group of students, check the box to the left of the students' names. To print all students, check the box in the cell to the left of the '''SCH''' cell.
 
'''NOTE''' - To print a small group of students, check the box to the left of the students' names. To print all students, check the box in the cell to the left of the '''SCH''' cell.
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'''Print Form''' - After making your selection(s) for printing, click the '''Print Form''' button at the bottom of the screen. A print preview will display in the upper left corner of the screen.
 
'''Print Form''' - After making your selection(s) for printing, click the '''Print Form''' button at the bottom of the screen. A print preview will display in the upper left corner of the screen.
  
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'''Help''' - Takes you to the Help website for written instructions and instructional videos.
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'''Help''' - Click to view written instructions and/or videos.
  
  

Latest revision as of 08:01, 25 March 2024

This program can be used for printing the IGP page of the Student Master for small groups of students or for printing the IGP page for all students.

Menu Location

Student > Reports > Mass Print Student IGP

Setup Options

Massprintstudigpsetup4.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Team - Leave blank if all team names are to be included in the report. Otherwise, choose the desired team.

Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included in the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Special Codes - Leave blank if all special codes are to be included in the report. Otherwise, choose the desired special code.

Custom Codes - Select Custom Codes created in the Custom Codes Management to filter the student list.

Program - Leave blank if all program codes are to be included in the report. Otherwise, choose the desired program code.

As Of Date - Enrolled date of students to count requests against. Note: The user can set this to the first day of school for the next year to make sure new students are represented in the count.

Order to List - Select one of the following for the list to print in that order: Alpha Order, Grade Order, Homeroom Order, Counselor Order, Class Period Order, or Course Name Order.

Class - Select the class to print the IGP's.

Signature - Select All, No Signature, No Print, or Signed Only.

Sped:

All - Select this to show all students.

Sped Only - Select this to show Sped only students.

Non Sped - Select this to show Non Sped students.

504:

All - Select this to show all students.

504 Only - Select this to show 504 only students.

Non 504 - Select this to show Non 504 students.

LEP:

All - Select this to show all students.

LEP Only - Select this to show LEP only students.

Non LEP - Select this to show Non LEP students.

Print Break on Counselor - Check the box for an option to create a print break based on the counselor order only.

Show Remote Scheduled Only - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

Semester - Select semester to show order.

Advisor - Selects students for this report based on the Advisor that have been assigned to individual students.

Do Not Show Unscheduled Requests - Do not show unscheduled requests.

Print to DAS - Will place a student IGP in the Official Documents area of DAS. This option replaces the previously run document there even from last year. This shows only the most recent print.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Mb458x.png

Column Headers

Sch - Student's school of enrollment.

Student Name - The name of the student.

SIDNO - Student Identification Number.

Grade - Leave blank or select all to include all grades. Otherwise, choose the desired grade.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Homeroom Teacher - Leaave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Mb83.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

NOTE - To print a small group of students, check the box to the left of the students' names. To print all students, check the box in the cell to the left of the SCH cell.

Print Form - After making your selection(s) for printing, click the Print Form button at the bottom of the screen. A print preview will display in the upper left corner of the screen.

Help - Click to view written instructions and/or videos.


Student Master Main Page

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