Difference between revisions of "Special Code List"

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__NOTOC__
 
__NOTOC__
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'''This report provides a list of students with special codes.'''
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'''This report provides a list of students with special codes assigned to them. Also, here is a list of [[Commonly Used Special Codes]].'''
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:mb536.png]]
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'''Student > Reports > Special Code List'''
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'''On the left navigation panel, select Student > Lists > Special Code List.'''
 
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==Setup Options==
 
==Setup Options==
  
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[[File:speccodelistsetup.png]]
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[[File:mb537.png]]
 
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''Show SSN on Report''' - Select this to have the SSN printed on the report.
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
 
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 
  
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all schools in your district.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
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the field to the right of Special Codes to select the desired special code(s) to view.
 
  
 
'''Exclude Special Codes''' - Click in the field to the right of '''Exclude Special Codes''' to select the desired special code(s) to exclude.  If the user chooses to exclude students with a  
 
'''Exclude Special Codes''' - Click in the field to the right of '''Exclude Special Codes''' to select the desired special code(s) to exclude.  If the user chooses to exclude students with a  
 +
special code, it should remove them, regardless of any other special code listed.
 +
*Example: Click in "Exclude Special Code" filter. Then, click on the header "Value" so it will put all the codes in alpha order in that column. Find, for this example, the code "CON". Click OK, and all of the names listed will be students who do not have the special code of "CON".
  
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special code, it should remove him, regardless of any other special code listed.
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
  
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in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Team''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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'''Column''' - List columns that are to be viewed on the report.
  
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the field to the right of Gender to select the desired gender to be included.
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'''Active Only''' and '''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the
 
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right of Teams to select the desired Teams(s) to view. 
 
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'''Active Only,  and As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 
  
 
'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.  Choose from the selections.
 
'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.  Choose from the selections.
  
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'''Print Break on Homeroom''' - This option will create a print break based on the homeroom order only.
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'''Print Break on''' - This option will create a print break based on which option is selected.
  
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'''OK''' - Click to continue.
  
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To find definitions for standard setup values, follow this link: '''[[Standard Setup Options]]'''
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]]
  
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'''NOTE''' - The [[Using the iGear | iGear]] is available to view details of a student's information such as schedule, grades, discipline, attendance, etc.
  
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'''NOTE''' - The iGear is available to view details of a student's information such as schedule, grades, discipline, attendance, etc.
 
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For more information about the iGear go to this link:  '''[[Using the iGear]]'''
 
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'''OK''' - Click to continue.
 
  
 
==Main==
 
==Main==
  
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[[File:codemain.png]]
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[[File:specialcodelistmain.png]]
  
 
===Column Headers===
 
===Column Headers===
  
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'''District''' - District in which the student is enrolled.
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'''Dist''' - Student's district of enrollment
  
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'''Sch''' - Site code of the school in which the student is enrolled.
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'''Sch''' - Student's school of enrollment.
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'''School Name''' - School name of enrollment.
  
 
'''Last Name''' - Student's last name.
 
'''Last Name''' - Student's last name.
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'''Middle Name''' - Student's middle name.
 
'''Middle Name''' - Student's middle name.
  
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'''Suffix''' - The generation indicator for males such as Jr., II, III.
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'''Suffix''' - Student's generational suffix
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'''SIDNO''' - Student's ID number
  
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'''SIDNO''' - List of students by SIDNO for whom an Enrollment Status Form will be printed. Select one or more students or leave the field blank for all students or check the box at the top of the student list to select all students.
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'''StateID''' - Student's state identification number
  
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'''StateID''' - State assigned ID for students.
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'''SSN''' - Student's social security number
  
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'''SSN'' - Social Security Number.
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'''Gen''' - Student's gender
  
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'''Gen''' - Student's gender.
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'''Homeroom Teacher''' - Student's homeroom teacher's name
  
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'''Homeroom Teacher''' - Student's homeroom teacher.
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'''Eth''' - Student's race/ethnicity
  
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'''Eth''' - Student's ethnicity.
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'''GD''' - Student's grade of enrollment
  
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'''GD''' - Student's grade of enrollment.
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'''BDate''' - Student's date of birth
  
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'''BDate''' - Student's date of birth.
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'''ECode''' - Student's entry code into the school
  
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'''ECode''' - Entry Code.
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'''EDate''' - Student's entry date into the school
  
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'''EDate''' - Date of Entry.
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'''LCode''' - Student's leave code from the school
  
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'''LCode''' - Leave Code.
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'''LDate''' - Student's leave date from the school
  
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'''LDate''' - Date student left (dropped).
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'''Lunch''' - Student's lunch code
  
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'''LCode''' - Student's Lunch Code.
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'''Lunch ID''' - Student's lunch identification number
  
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'''Lunch''' - Student's level/tier.
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'''Phone''' - Student's home phone number
  
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'''Lunch ID''' - Student's lunch number.
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'''Team''' - Team name
  
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'''Phone''' - Student's phone number.
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'''Counselor''' - name of the counselor to which the student has been assigned.
  
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'''Team''' - Team name.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
  
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'''Special Codes''' - This column will show all of the special codes for a student (even for students who have exited). These codes are up to three characters in length and are separated by a
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'''SIS School''' - Student's SIS school number.
  
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comma.  
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'''SIS School Name''' - SIS school name.
  
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To find definitions of commonly used column headers, follow this link: '''[[Common Column Headers]]'''.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
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[[File:sch9.png]]
 
[[File:sch9.png]]
  
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'''Setup'''--This allows you to change the values on the setup box without exiting the program.
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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'''Print'''--Follow this link: '''[[Standard Print Options]]'''.
 
  
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'''Help'''--This button links to the JCampus video and/or written instructions.
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'''Resource'''
  
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[http://wiki.edgear.net/wiki/w/images/0/03/JCampus_Code_Book.pdf JCampus Code Book]:  Commonly used codes in GradeBook, Student Master, Attendance, and Discipline.
  
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Sorting and other data manipulations are explained in the following link: '''[[List Programs Instructions/Video]]'''
 
  
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Sorting and other data manipulations are explained in the following link: [[List Programs Instructions/Video]].
  
 
----
 
----

Latest revision as of 16:44, 15 March 2024

This report provides a list of students with special codes assigned to them. Also, here is a list of Commonly Used Special Codes.

Menu Location

Student > Reports > Special Code List

Setup Options

Speccodelistsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

Show SSN on Report - Select this to have the SSN printed on the report.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Exclude Special Codes - Click in the field to the right of Exclude Special Codes to select the desired special code(s) to exclude. If the user chooses to exclude students with a special code, it should remove them, regardless of any other special code listed.

  • Example: Click in "Exclude Special Code" filter. Then, click on the header "Value" so it will put all the codes in alpha order in that column. Find, for this example, the code "CON". Click OK, and all of the names listed will be students who do not have the special code of "CON".

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Team - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

Column - List columns that are to be viewed on the report.

Active Only and As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Order To List - Allows for the list to be sorted in the desired way upon clicking OK. Choose from the selections.

Print Break on - This option will create a print break based on which option is selected.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options

NOTE - The iGear is available to view details of a student's information such as schedule, grades, discipline, attendance, etc.


Main

Specialcodelistmain.png

Column Headers

Dist - Student's district of enrollment

Sch - Student's school of enrollment.

School Name - School name of enrollment.

Last Name - Student's last name.

First Name - Student's first name.

Middle Name - Student's middle name.

Suffix - Student's generational suffix

SIDNO - Student's ID number

StateID - Student's state identification number

SSN - Student's social security number

Gen - Student's gender

Homeroom Teacher - Student's homeroom teacher's name

Eth - Student's race/ethnicity

GD - Student's grade of enrollment

BDate - Student's date of birth

ECode - Student's entry code into the school

EDate - Student's entry date into the school

LCode - Student's leave code from the school

LDate - Student's leave date from the school

Lunch - Student's lunch code

Lunch ID - Student's lunch identification number

Phone - Student's home phone number

Team - Team name

Counselor - name of the counselor to which the student has been assigned.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

SIS School - Student's SIS school number.

SIS School Name - SIS school name.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Resource

JCampus Code Book: Commonly used codes in GradeBook, Student Master, Attendance, and Discipline.


Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video.

Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki