Difference between revisions of "Timecard Report"

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__NOTOC__
 
__NOTOC__
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'''This report will provide a user with a weekly/monthly report of the amount of time a user spent at each location with a total amount of time for the week/month.'''
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'''This report will provide a user with a weekly/monthly report of the amount of time an employee spent at each location with a total amount of time for the week/month, plus mileage.'''
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:locscanningmenu.png]]
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'''Human Resources''' > '''Lists''' > '''Timecard Report'''.
  
 +
==Setup Options==
 +
 +
[[File:timecardrepsetup3.png]]
 +
 +
'''Year''' - This should be the prior year.
  
−
On the left navigation panel, select '''Attendance''' > '''Entry''' > '''Location Scanning'''.
+
'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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Go to '''Action''' > '''Staff''' > '''Timecard Report'''.
+
'''School''' - The user may run this report for one or all of their schools.
  
−
[[File:timecardreportaction.png]]
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'''Date Range Type''' - Select whether the time card is for a Week or Month time range.
  
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==Setup Options==
+
'''Show''' - Select location or scan code.
  
−
[[File:timecardreportsetup.png]]
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'''Print''' - Select '''Detail''', this version will be the new printout, or '''Summary''', this version will be the existing printout.
  
−
'''Year''' - This should be the prior year.
+
''' Start Date and End Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
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'''District''' - This will automatically be your district based on your security settings.
+
'''Include Active staff with no scan''' - Check to include the active staff that did not scan for the date range chosen. The absence code appears on the screen on the weekly and monthly reports if an attendance code is available for the staff member. If no code is present then `no scan` is printed.
  
−
'''School''' - You may run this report for one or all of your schools.
+
'''Show Supervisor Staff''' - Limit employee list to only those you are the supervisor of.
  
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'''Date Range Type''' - Select whether the timecard is for a Week or Month time range.
+
'''Active Only''' - Include staff that have contract sire records at the selected sites during the selected date range.
  
−
''' Start Date and End Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
+
'''Group by Home Base Site''' - This option allows the program to list the staff at only their home base site.
  
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'''OK''' - Click to continue
+
'''OK''' - Click to continue.
  
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To find definitions for standard setup options, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
To find definitions for standard setup options, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
  
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[[File:timecardreportmain.png]]
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[[File:timecardrep4.png]]
 +
 
 +
'''District''' - District number
 +
 
 +
'''School''' - School site number
  
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*A list of employees will be displayed with the dates for which there is a scanned record along with the number of hours worked.
+
'''Last Name''' - Last name of staff member
  
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*To '''print''' the time cards, click the check box for either all persons on the list or a select few of them, then click the '''Print Timecard''' button.
+
'''First Name''' - First name of staff member
  
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*The print preview will appear on the screen. Click the '''printer''' icon at the top of the print preview.
+
'''Suffix''' - Staff member generational suffix
  
 +
'''Staff ID''' - Staff identification number
 +
 +
'''Payroll ID''' - Staff member's payroll ID number
 +
 +
'''Date''' - Date scanned/worked
 +
 +
'''Hours''' - Hours scanned/worked
 +
 +
'''Mileage''' - Number of miles traveled by staff
 +
 +
'''Scan In Reason''' - The scan in reason and description
 +
 +
'''Scan Out Reason''' - The scan out reason and description
 +
 +
'''Absence Reason''' - The reason for absence code and description
 +
 +
'''Change Who''' - Staff who changed data
 +
 +
'''Change Date''' - Date data was changed
 +
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 +
==Bottom==
 +
 +
[[File:timecardreportbottom.png]]
 +
 +
'''Setup''' - Click to go back to the Setup box.
 +
 +
'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 +
'''Print Timecard''' - A list of employees will be displayed with the dates for which there is a scanned record along with the number of hours worked and Mileage.  To '''print''' the time cards, click the check box for either all persons on the list or a select few of them, then click the '''Print Timecard''' button.  The print preview will appear on the screen. Click the '''printer''' icon at the top of the print preview.
  
  
 
----
 
----
 
[[Attendance|'''Attendance''' Main Page]]
 
[[Attendance|'''Attendance''' Main Page]]
−
 
 
----
 
----
 
[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 11:16, 7 February 2024

This report will provide a user with a weekly/monthly report of the amount of time an employee spent at each location with a total amount of time for the week/month, plus mileage.

Menu Location

Human Resources > Lists > Timecard Report.

Setup Options

Timecardrepsetup3.png

Year - This should be the prior year.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - The user may run this report for one or all of their schools.

Date Range Type - Select whether the time card is for a Week or Month time range.

Show - Select location or scan code.

Print - Select Detail, this version will be the new printout, or Summary, this version will be the existing printout.

Start Date and End Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Include Active staff with no scan - Check to include the active staff that did not scan for the date range chosen. The absence code appears on the screen on the weekly and monthly reports if an attendance code is available for the staff member. If no code is present then `no scan` is printed.

Show Supervisor Staff - Limit employee list to only those you are the supervisor of.

Active Only - Include staff that have contract sire records at the selected sites during the selected date range.

Group by Home Base Site - This option allows the program to list the staff at only their home base site.

OK - Click to continue.

To find definitions for standard setup options, follow this link: Standard Setup Options.

Main

Timecardrep4.png

District - District number

School - School site number

Last Name - Last name of staff member

First Name - First name of staff member

Suffix - Staff member generational suffix

Staff ID - Staff identification number

Payroll ID - Staff member's payroll ID number

Date - Date scanned/worked

Hours - Hours scanned/worked

Mileage - Number of miles traveled by staff

Scan In Reason - The scan in reason and description

Scan Out Reason - The scan out reason and description

Absence Reason - The reason for absence code and description

Change Who - Staff who changed data

Change Date - Date data was changed

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Timecardreportbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Print Timecard - A list of employees will be displayed with the dates for which there is a scanned record along with the number of hours worked and Mileage. To print the time cards, click the check box for either all persons on the list or a select few of them, then click the Print Timecard button. The print preview will appear on the screen. Click the printer icon at the top of the print preview.


Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki