Difference between revisions of "Attendance Trends Graphing"

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__NOTOC__
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'''This program will provide the user a way to view student's attendance graphically based on a specific date range. There are three graph types: Bar Graph, Pie Graph, and Line Graph.'''
 +
 
===Video How-to===
 
===Video How-to===
 
[[media:AT-TrendsGraph.mov|Attendance Trends Graphing video]]
 
[[media:AT-TrendsGraph.mov|Attendance Trends Graphing video]]
  
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=== How-to ===
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==Menu Location==
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These instructions will show you how to view student attendance graphically based on a specific date range. There are three graph types: Bar Graph, Pie Graph, and Line Graph.
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 +
[[File:mb794.png]]
 +
 
 +
Attendance> Trends> Attendance Trends Graphing
 +
 
 +
==Setup Options==
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 +
[[File:mb795.png]]
 +
 
 +
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
 +
 
 +
'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
 
 +
'''Students''' - You can choose individual student(s).
 +
 
 +
'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.
 +
 
 +
'''Clubs''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.
 +
 
 +
'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
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 +
'''Skip Codes''' - The codes listed in this field will be skipped when counting the absences for the student.
 +
 
 +
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
 +
 
 +
'''Special Ed:'''
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'''All''' - Select to view all students.
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'''Sped Only''' - Select to view sped only students.
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'''Non Sped''' - Select to view non sped students.
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'''504:'''
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'''All''' - Select to view all students.
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'''504 Only''' - Select to view 504 only students.
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'''Non 504''' - Select to view Non 504 students.
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'''LEP:'''
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'''All''' - Select to view all students.
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'''LEP Only''' - Select to view LEP only students.
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'''Non LEP''' - Select to view Non LEP students.
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 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
'''Ok''' - Click to continue.
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 +
==Main==
 +
 
 +
[[File:mb796.png]]
 +
 
 +
===Column Headers===
 +
 
 +
'''Codes''' – The number associated with the attendance code for posting attendance.
 +
 
 +
'''Description''' – A description that corresponds with the code number.
 +
 
 +
'''E''' – Total number of Excused absences recorded for the selected date range.
 +
 
 +
'''U''' – Total number of Unexcused absences recorded for the selected date range.
 +
 
 +
'''O''' – Total number of Late arrival/early departure check in/out days from school and/or any tardies which are categorized as Other   
 +
 
 +
'''Total''' – Total number of students with this particular absence code
 +
 
 +
'''Percent''' – Percentage of the total number of students with this particular absence code
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 +
===Graph Options===
 +
 
 +
'''Graph Style''' – You may choose a Bar Graph (Number of transactions), Pie Graph (Pie Shape), or a Line Graph (Range Axis).
 +
 
 +
'''Date Option''' – Review results by the Month or by the Week
 +
 
 +
'''Unit Type''' – Counts (Number of Transactions) or Percent (Percentage of Transactions)
 +
 
 +
'''Absence Type''' – Transactions (Number of transactions) or Days (Number of Days)
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 +
'''Graph Type'''
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 +
*'''Gender'''
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*'''Special Education'''
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*'''Grade'''
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*'''Time Span in number of days'''
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*'''Site--School Site'''
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*'''Time of Day - Hour of the day '''
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*'''Day of Week'''
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*'''3 Year - gives data for a 3 Year Span using the same date span'''
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 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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Select '''Attendance''' from the program list on the left. Click on '''Trends''', then '''Attendance Trends Graphing
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==Bottom==
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'''.
 
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'''Setup Box'''
 
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#Verify Year, District, and School.  These default values are based on your security settings. This program can be run for current year or previous years.
 
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#Choose a '''From Date''' and '''To Date'''. Be sure the From and To dates are correct for the school year selected.
 
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#Click '''Ok''' to move to the next screen
 
  
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[[File:sch9.png]]
  
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'''Definitions of Column Headers'''
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'''Setup''' - Click to go back to the Setup box.
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:'''Codes''' – Numbers associated with attendance codes when posting attendance.
 
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:'''Description''' – A description that corresponds with the code assigned.
 
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:'''E''' – Excused absences recorded for the selected date range.
 
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:'''U''' – Unexcused absences recorded for the selected date range.
 
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:'''O''' – Late arrival/early departure check out days from school and/or any tardies recorded     
 
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:'''Total''' – Total number of students with the particular absence code
 
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:'''Percent''' – Percentage of the total student body with the absence code
 
  
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''Graph Options'''
 
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:'''Graph Style''' – You may choose a Bar Graph (Number of transactions), Pie Graph (Pie Shape), or a Line Graph (Range Axis).
 
  
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:'''Date Option''' – Review results by the Month or by the Week
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'''To print the chart'''
  
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:'''Unit Type''' – Counts (Number of Transactions) or Percent (Percentage of Transactions)
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Click the print button at the bottom of the screen.
  
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:'''Absence Type''' – Transactions (Number of transactions) or Days (Number of Days)
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A popup will appear with several print versions available. The PDF version is the default and is preferred.
  
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:'''Graph Type'''
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Click the Print button at the bottom of this popup and a print preview will appear on the left of the screen.
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::Gender
 
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::Ethnicity
 
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::Special Education
 
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::Grade
 
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::Time Span in number of days
 
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::Site--School Site
 
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::Time of Day - Hour of the day
 
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::Day of Week
 
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::3 Year - gives data for a 3 Year Span using the same date span
 
  
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'''If you change any of the Graph Options, you MUST click the ''Refresh'' button for the new conditions to be applied to the graph. The Refresh button is located below the graph area of the screen.
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A printer icon will appear at the bottom of the preview. Click the printer icon. :Then click the printer button at the top of the preview.  
  
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After the chart prints, close the print preview window.
  
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'''To Print'''
 
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:There are two options for printing
 
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:#Printing the chart
 
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:#Printing the graph
 
  
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:'''To print the chart'''
 
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::* Click the print button at the bottom of the screen.
 
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::*A popup will appear with several print versions available. The PDF version is the default and is preferred.
 
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::*Click the Print button at the bottom of this popup and a print preview will appear on the left of the screen.
 
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::*A printer icon will appear at the bottom of the preview. Click the printer icon.
 
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::*Then click the printer button at the top of the preview.
 
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::*After the chart prints, close the print preview window.
 
  
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:'''To print the graph'''
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----
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::*Above the 'Graph Style selection' there is a small printer icon. Click this icon to get a preview of the graph.
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[[Attendance|'''Attendance''' Main Page]]
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::*This preview will appear on the left of the screen.
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----
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::*Another printer icon will appear at the bottom of the preview. Click this printer icon.
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[[WebPams|'''JCampus''' Main Page]]
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::*Click the printer button at the top of the preview.
 
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::*After the graph prints, close the print preview window.
 

Latest revision as of 15:14, 12 January 2024

This program will provide the user a way to view student's attendance graphically based on a specific date range. There are three graph types: Bar Graph, Pie Graph, and Line Graph.

Video How-to

Attendance Trends Graphing video

Menu Location

Mb794.png

Attendance> Trends> Attendance Trends Graphing

Setup Options

Mb795.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Students - You can choose individual student(s).

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Skip Codes - The codes listed in this field will be skipped when counting the absences for the student.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Special Ed:

All - Select to view all students.

Sped Only - Select to view sped only students.

Non Sped - Select to view non sped students.

504:

All - Select to view all students.

504 Only - Select to view 504 only students.

Non 504 - Select to view Non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view LEP only students.

Non LEP - Select to view Non LEP students.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Ok - Click to continue.

Main

Mb796.png

Column Headers

Codes – The number associated with the attendance code for posting attendance.

Description – A description that corresponds with the code number.

E – Total number of Excused absences recorded for the selected date range.

U – Total number of Unexcused absences recorded for the selected date range.

O – Total number of Late arrival/early departure check in/out days from school and/or any tardies which are categorized as Other

Total – Total number of students with this particular absence code

Percent – Percentage of the total number of students with this particular absence code

Graph Options

Graph Style – You may choose a Bar Graph (Number of transactions), Pie Graph (Pie Shape), or a Line Graph (Range Axis).

Date Option – Review results by the Month or by the Week

Unit Type – Counts (Number of Transactions) or Percent (Percentage of Transactions)

Absence Type – Transactions (Number of transactions) or Days (Number of Days)

Graph Type

  • Gender
  • Special Education
  • Grade
  • Time Span in number of days
  • Site--School Site
  • Time of Day - Hour of the day
  • Day of Week
  • 3 Year - gives data for a 3 Year Span using the same date span

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


To print the chart

Click the print button at the bottom of the screen.

A popup will appear with several print versions available. The PDF version is the default and is preferred.

Click the Print button at the bottom of this popup and a print preview will appear on the left of the screen.

A printer icon will appear at the bottom of the preview. Click the printer icon. :Then click the printer button at the top of the preview.

After the chart prints, close the print preview window.


Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki