Difference between revisions of "Mass Calculate Semester / Final Averages for Entire School"

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(Created page with "'''Post Grades Master: Mass Calculate Semester / Final Averages for the Entire School''' Note: This only needs to be done when at the end of a Semester or Term to generate Sem...")
 
 
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'''Post Grades Master:  Mass Calculate Semester / Final Averages for the Entire School'''
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'''NOTE''':   
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*This only needs to be done at the end of a Semester or Term to generate Semester/Final averages.
  
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Note: This only needs to be done when at the end of a Semester or Term to generate Semester / Final averages.
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*[[User Management]] security access is Category> Grades, Program> [[Post Grades Master]] RW,  Action> Mass Calc Sem/Final Grades> Read Write
  
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#From within the Post Grades Master program, click the Admin button on the toolbar. Select Mass Calc Sem/Final Grades.
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===Video===
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#At the setup box, set the Year, School, and Grade level(s) of students to have semester / final averages to be calculated.
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[[media:GR-MassCalcEntire.mov|Mass Calculate Semester and Final Grades for the Entire School video]]
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#Semester to Display Scheduled Students:
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• 4x4 Display:  Set to “ALL”.
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Select '''Grades''' from the list of program areas on the left side of the screen. Select '''Post Grades Master''' from the expanded '''Entry''' area.
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• 2x8 Display:  Set to “Both”
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4. Semester Grade Calculation Requirement:  Set to “All Marking Period Grades Within Semester”.
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'''Setup Box Options'''
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• Using this setting means that in order for a Semester or Final average to be calculated, grades for all grading periods need to be present.
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o Example:  P1 grade = “blank”, P2 grade = 85C. Result with this setting will be a grade for S1 of “blank” since not all marking period grades are present.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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• If the user selects “LAST Marking Period within Semester”, then the only grade needed to make a semester or final average is the last grading period.
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o Example: P1 grade = “blank”, P2 grade = 85C. Result with this setting will be a grade for S1 of “85C”.  Because only the last grading period average was needed, an average was made even though the first grading period was missing.
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For other set up values not listed in the standard set up list:
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o Note: Use this setting with great caution.  Contact your Jpams district coordinator on the proper use of this setting.
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5. Click the OK button to begin.
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# '''Semester to Display Scheduled Students''': 4x4 should be set to '''ALL''' and 2x8 should be set to '''both'''.
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# In the '''Semester Grade Calculation Requirement''':  Set to '''All Marking Period Grades Within Semester'''. This option requires grades in all grading periods in order for semester and final averages to be calculated. If there aren't grading period grades in all marking periods, then use '''Last Marking Period Within Semester'''.
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6. A message will display indicating that averages are being processed.  It will take some time, and when done, a message indicating completion will be displayed.
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# Select '''Grade posting mode''' to be '''Report Card Mode'''. '''This setting is required for averages to be calculated.'''
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7. To check the averages, click on a teacher / class at the bottom of the Post Grades Master and locate the computed averages in the appropriate semester / final column.  Semesters will be the green highlighted cells.  Finals will be the pink highlighted cells.
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#* '''Progress Report mode''' will '''NOT''' calculate any averages.
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8. In the Semester and Final columns, calculated averages will show an average with a lower case letter, such as 95a, or 4a.  This is to show the user that these are calculated averages.
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# Click the '''OK''' button to enter the Post Grades Master window.
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• If the user manually enters a semester or final average, the letter will be uppercase, such as 95A, or 4A.  This is to show that these were manually entered semester or final averages.
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# '''Do NOT''' find a teacher name with course at the bottom of the window if calculating averages for the whole school.
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• Any recalculation performed will not change the manually entered grades in the Semester or Final cells.
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# Click the '''Admin''' button at the top of the screen.
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# Select the '''Mass Calculate Sem/Fin Averages''' item.
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# A new setup box will appear.
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# For Grades:  ''High Schools''-- At the end of the year, set for grade "12" for Seniors, then when underclassmen are finished, set for the other grades at the school.
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# '''Semester to Display Scheduled Students''': 4x4 should be set to '''ALL''' and 2x8 should be set to '''both'''.
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# '''Semester Grade Calculation Requirement''': 
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#:'''All Marking Period Grades Within Semester'''
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#:*This option requires grades in all grading periods in order for semester and final averages to be calculated.  
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#:'''Last Marking Period Within Semester'''
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#:*Use if there aren't grading period grades in all marking periods. (There has to be a grade in the last grading period).  
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#:*It can also be used if grades are cumulative through out the year instead of "stand alone" semesters.
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#Note: The processing window will show Processing a # out of another #.  The second # would be the total teachers being considered for calculation (not students).  
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# Semester averages will be in the green highlighted cells.  Finals will be in the pink highlighted cells.
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# In the '''Semester''' and '''Final''' columns ONLY:
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#*The letter grades that are in '''lower case''' show that the grade has been auto calculated by the program.
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#*The letter grades that are in '''upper case''' show that the grade has been manually entered by the user.
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#Any recalculation performed will not change the manually entered grades in the Semester or Final cells.
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----
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:[[Grades|'''Grades''' Main Page]]
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:[[Post_Grades_Master|'''Post Grades Master''' Page]]
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:[[End of Year Guide|'''End of Year Guide''' Page]]

Latest revision as of 11:40, 11 January 2024

NOTE:

  • This only needs to be done at the end of a Semester or Term to generate Semester/Final averages.


Video

Mass Calculate Semester and Final Grades for the Entire School video

Select Grades from the list of program areas on the left side of the screen. Select Post Grades Master from the expanded Entry area.

Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

For other set up values not listed in the standard set up list:

  1. Semester to Display Scheduled Students: 4x4 should be set to ALL and 2x8 should be set to both.
  2. In the Semester Grade Calculation Requirement: Set to All Marking Period Grades Within Semester. This option requires grades in all grading periods in order for semester and final averages to be calculated. If there aren't grading period grades in all marking periods, then use Last Marking Period Within Semester.
  3. Select Grade posting mode to be Report Card Mode. This setting is required for averages to be calculated.
    • Progress Report mode will NOT calculate any averages.
  4. Click the OK button to enter the Post Grades Master window.
  5. Do NOT find a teacher name with course at the bottom of the window if calculating averages for the whole school.
  6. Click the Admin button at the top of the screen.
  7. Select the Mass Calculate Sem/Fin Averages item.
  8. A new setup box will appear.
  9. For Grades: High Schools-- At the end of the year, set for grade "12" for Seniors, then when underclassmen are finished, set for the other grades at the school.
  10. Semester to Display Scheduled Students: 4x4 should be set to ALL and 2x8 should be set to both.
  11. Semester Grade Calculation Requirement:
    All Marking Period Grades Within Semester
    • This option requires grades in all grading periods in order for semester and final averages to be calculated.
    Last Marking Period Within Semester
    • Use if there aren't grading period grades in all marking periods. (There has to be a grade in the last grading period).
    • It can also be used if grades are cumulative through out the year instead of "stand alone" semesters.
  12. Note: The processing window will show Processing a # out of another #. The second # would be the total teachers being considered for calculation (not students).
  13. Semester averages will be in the green highlighted cells. Finals will be in the pink highlighted cells.
  14. In the Semester and Final columns ONLY:
    • The letter grades that are in lower case show that the grade has been auto calculated by the program.
    • The letter grades that are in upper case show that the grade has been manually entered by the user.
  15. Any recalculation performed will not change the manually entered grades in the Semester or Final cells.



Grades Main Page
Post Grades Master Page
End of Year Guide Page
Retrieved from EDgear Wiki