Difference between revisions of "Proof List"

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'''The Proof Listis run to check staff absence information for issues like Start / End Dates do not match Days, missing fund source,  
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__NOTOC__
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or other types of common errors.'''
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'''This program provides the user with a way to check staff absence information for issues like Start / End Dates that do not match Days, missing fund source, or other types of common errors.'''
  
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==Menu Location==
  
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'''Human Resources > Reports > Proof List'''
  
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In the left navigation panel, click '''Human Resources'''. Under '''Lists''', select '''Proof List'''.
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==Setup Options==
  
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[[File:prooflistsetup.png]]
  
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'''Setup Box Options'''
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'''Year''' -  Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''District''' -Default value is based on the user's security settings. It will be limited to their district only.
  
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For other set up values not listed in the standard set up list:
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'''Date From''' - Set the start of the date range to check staff attendance records.
  
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:*'''Date From''': Set the start of the date range to check staff attendance records.
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'''Date To''' - Set the end of the date range to check staff attendance records
  
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:*'''Date To''': Set the end of the date range to check staff attendance records
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'''Use Date Format MM/DD/YYYY''' - Select this option to show this date format on the report. If unchecked, the year (YYYY) will be listed first.
  
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:*'''Show SSN''': Select this option to show SSN information on screen and on the print out of the report.
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'''OK''' - Click to continue
  
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Click the '''OK''' button to begin.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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'''Proof List Screen Display'''
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==Main==
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#Columns showing staff with attendance records will be displayed. Details such as Teacher Name, Substitute Name, Start
 
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Date, End Date, Days, and a running count of Total Days are displayed.
 
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#On the far right is the Err (Error) column. Review this column for any error codes listed.  TIP: Click the Err column title to sort the errors from low (no errors) to high (rows with errors).
 
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#A Legend button is provided to look up the description of the Error code.
 
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#If there are errors to fix, the user would go back to the Employee Attendance Posting program to resolve, then run the Proof List again to check if the errors have been cleared out.
 
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'''Print''' Click the Print button to print the report, or export the results as a csv or xls (MSExcel) file.
 
  
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[[File:hrprooflistmain.png]]
  
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===Column Headers===
  
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Sorting and other data manipulations are explained in the following link: [[List Programs Instructions/Video]]
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'''Sch''' - School site number
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'''Staff SID''' - Absent staff members staff ID or SSN
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'''Staff Name''' - Absent staff member's name
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'''Sub SID''' - Substitute's staff ID or SSN
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'''Sub Name''' - Substitute's name
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'''Start''' - Start date for absence date range
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'''End''' - End date for absence date range
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'''Reason''' - Absence reason code
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'''Absence Reason''' - Absence reason description for absence code
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'''Dr.''' - Was a Dr.'s excuse submitted
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'''Days''' - Number of days employee was absent
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'''T Days''' - Total days employee was absent
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'''Hrs''' - Number of hours the employee was absent
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'''T Hours''' - Total number of hours the employee was absent
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'''Cls''' - Employee class code for this absence record
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'''Cd''' - Employee type code for this absence record
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'''SFC''' - Substitute's funding source
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'''Error''' - Review this column for any error codes listed.  TIP: Click the Err column title to sort the errors from low (no errors) to high (rows with errors).
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:prooflistbottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''Legend''' button is provided to look up the description of the Error code. If there are errors to fix, the user would go back to the Employee Attendance Posting program to resolve, then run the Proof List again to check if the errors have been cleared out.
  
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Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
  
  
 
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:[[Human_Resources|'''Human Resources''' Main Page]]
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[[Human Resources|'''Human Resources''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:16, 21 December 2023

This program provides the user with a way to check staff absence information for issues like Start / End Dates that do not match Days, missing fund source, or other types of common errors.

Menu Location

Human Resources > Reports > Proof List

Setup Options

Prooflistsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District -Default value is based on the user's security settings. It will be limited to their district only.

Date From - Set the start of the date range to check staff attendance records.

Date To - Set the end of the date range to check staff attendance records

Use Date Format MM/DD/YYYY - Select this option to show this date format on the report. If unchecked, the year (YYYY) will be listed first.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Hrprooflistmain.png

Column Headers

Sch - School site number

Staff SID - Absent staff members staff ID or SSN

Staff Name - Absent staff member's name

Sub SID - Substitute's staff ID or SSN

Sub Name - Substitute's name

Start - Start date for absence date range

End - End date for absence date range

Reason - Absence reason code

Absence Reason - Absence reason description for absence code

Dr. - Was a Dr.'s excuse submitted

Days - Number of days employee was absent

T Days - Total days employee was absent

Hrs - Number of hours the employee was absent

T Hours - Total number of hours the employee was absent

Cls - Employee class code for this absence record

Cd - Employee type code for this absence record

SFC - Substitute's funding source

Error - Review this column for any error codes listed. TIP: Click the Err column title to sort the errors from low (no errors) to high (rows with errors).

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Prooflistbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Legend button is provided to look up the description of the Error code. If there are errors to fix, the user would go back to the Employee Attendance Posting program to resolve, then run the Proof List again to check if the errors have been cleared out.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video


Human Resources Main Page

JCampus Main Page

Retrieved from EDgear Wiki