Difference between revisions of "Transportation Code Loader"

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__NOTOC__
 
__NOTOC__
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'''This is a fast loader for student's transportation codes and can also be used as a list after the codes have been loaded to the students.'''
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'''This program is a fast loader for student's transportation codes and can also be used as a list after the codes have been loaded to the students.'''
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:mb91.png]]
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'''Student > Loaders > Transportation Code Loader'''
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'''On the left navigation panel, select Student Master, Loaders and Transportation Code Loader'''.
 
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==Setup Options==
 
==Setup Options==
  
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[[File:mb92.png]]
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[[File:transcodeloadersetup4.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.  
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
 +
 
 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
+
'''Custom Codes''' - Select the custom codes created in the Custom Codes Management to filter the student list.
  
 
'''As-of-date''' - Limits the list to those students who are actively enrolled as of the date selected.
 
'''As-of-date''' - Limits the list to those students who are actively enrolled as of the date selected.
  
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In the '''List Students''' area:
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'''List Students:'''
 +
 
 +
'''Show All Active/Inactive Students''' - Check the box to show all students regardless of status.
 +
 
 +
'''Loaded:'''
 +
 
 +
'''All''' - Display students based on whether they are assigned to a bus or not.
 +
 
 +
'''Assigned''' - This will display only student's with assigned transportation.
 +
 
 +
'''Unassigned''' - This will display only student's without assigned transportation.
 +
 
 +
'''SPED:'''
 +
 
 +
'''All''' - This will display all students.
 +
 
 +
'''Sped Only''' - This will display only sped students.
 +
 
 +
'''Non Sped''' - This will display only non sped students.
  
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'''Show All Active/Inactive Students''' - This will show all students regardless of status.
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'''Any Bus''' - Click inside the box for a list of buses to choose from.
  
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'''Loaded'''- Display students based on whether they are assigned to a bus or not; All, Assigned, or Unassigned.
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'''Select Morning Bus''' - Click inside the box for a list of buses to choose from.
  
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'''SPED'''- All, Sped Only, or Non Sped - Display students based on their SPED status.
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'''Select Evening Bus''' - Click inside the box for a list of buses to choose from.  
  
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'''Transportation Code Types''' - You can toggle between the two codes and choose codes in the perspective fields
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'''Transportation Code Types''' - You can toggle between the two codes and choose codes in the perspective fields.
  
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'''Trans Code''' - Transportation code
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'''Trans Code''' - This will display Regular Transportation Codes.
  
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'''Special Trans Code''' - Special Transportation code  
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'''Special Trans Code''' - This will display Special Transportation code.
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
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==Main==
 
==Main==
  
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[[File:mb93.png]]
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[[File:transcodeloadermain3.png]]
  
  
 
===Column Headers===
 
===Column Headers===
  
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Left side of the screen.
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'''Left Main'''
  
 
'''Sch''' - School of enrollment.
 
'''Sch''' - School of enrollment.
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'''Eth''' - Ethnicity of student.
 
'''Eth''' - Ethnicity of student.
 +
 +
'''Custom Codes''' - Select the custom codes created in the Custom Codes Management to filter the student list.
  
 
'''Homeroom''' - Student's homeroom teacher's name.
 
'''Homeroom''' - Student's homeroom teacher's name.
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Right side of the screen.
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'''Right Main'''
  
 
'''Value''' - This is the transportation code.
 
'''Value''' - This is the transportation code.
  
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'''Description''' - This is the transportation discription.
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'''Description''' - This is the transportation description.
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
 
 +
'''Assign individual students or a small group of students to Transportation using the following steps.'''
 +
*Click in the blank code field beside the name(s) of the student(s) to indicate their transportation.
 +
*An asterisk (*) will appear in the field.
 +
*After selecting the students that need the same code, click the name on the right side of the screen.
 +
*A message will appear indicating that rows have been updated.
 +
*'''Ok''' - Click to continue.
 +
 
 +
 
 +
'''Assign all students to the same transportation using the following steps.'''
 +
*Click the check box at the top of the Code column.
 +
*An asterisk (*) will appear in the all cells in this column.
 +
*Click the transportation type on the right side of the screen.
 +
*All asterisks will be changed to the selected transportation.
 +
*A message will appear indicating that rows have been updated.
 +
*'''Ok''' - Click to continue.
 +
 
 +
 
 +
'''To edit an existing code'''
 +
*Complete the Setup Box options.
 +
*Scroll through the list of students to find the student(s) whose transportation assignment needs to be changed.
 +
*Click the code field beside the student name(s) that have the incorrect counselor name. An asterisk (*) will appear.
 +
*Select the correct transportation type on the right side of the screen.
 +
*The code name will be replaced and a message will appear indicating that rows have been updated.
 +
*'''Ok''' - Click to continue.
  
 
==Bottom==
 
==Bottom==
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'''Setup''' - This takes you to the Setup options that can be changed to view a different set of students.
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'''Setup''' - Click to go back to the Setup box.
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−
'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
 
  
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'''Help''' - This takes you to written instructions and instructional videos.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
  
  

Latest revision as of 10:00, 5 December 2023

This program is a fast loader for student's transportation codes and can also be used as a list after the codes have been loaded to the students.

Menu Location

Student > Loaders > Transportation Code Loader

Setup Options

Transcodeloadersetup4.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

As-of-date - Limits the list to those students who are actively enrolled as of the date selected.

List Students:

Show All Active/Inactive Students - Check the box to show all students regardless of status.

Loaded:

All - Display students based on whether they are assigned to a bus or not.

Assigned - This will display only student's with assigned transportation.

Unassigned - This will display only student's without assigned transportation.

SPED:

All - This will display all students.

Sped Only - This will display only sped students.

Non Sped - This will display only non sped students.

Any Bus - Click inside the box for a list of buses to choose from.

Select Morning Bus - Click inside the box for a list of buses to choose from.

Select Evening Bus - Click inside the box for a list of buses to choose from.

Transportation Code Types - You can toggle between the two codes and choose codes in the perspective fields.

Trans Code - This will display Regular Transportation Codes.

Special Trans Code - This will display Special Transportation code.

To find definitions for standard setup values, follow this link: Standard Setup Options.

OK - Click to continue.

Main

Transcodeloadermain3.png


Column Headers

Left Main

Sch - School of enrollment.

Student Name - Student's name.

SIDNO - Student identification number.

GD - Grade level of student.

Eth - Ethnicity of student.

Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

Homeroom - Student's homeroom teacher's name.

Code - This is the student's transportation code that is assigned to them.


Right Main

Value - This is the transportation code.

Description - This is the transportation description.

To find definitions of commonly used column headers, follow this link: Common Column Headers.


Assign individual students or a small group of students to Transportation using the following steps.

  • Click in the blank code field beside the name(s) of the student(s) to indicate their transportation.
  • An asterisk (*) will appear in the field.
  • After selecting the students that need the same code, click the name on the right side of the screen.
  • A message will appear indicating that rows have been updated.
  • Ok - Click to continue.


Assign all students to the same transportation using the following steps.

  • Click the check box at the top of the Code column.
  • An asterisk (*) will appear in the all cells in this column.
  • Click the transportation type on the right side of the screen.
  • All asterisks will be changed to the selected transportation.
  • A message will appear indicating that rows have been updated.
  • Ok - Click to continue.


To edit an existing code

  • Complete the Setup Box options.
  • Scroll through the list of students to find the student(s) whose transportation assignment needs to be changed.
  • Click the code field beside the student name(s) that have the incorrect counselor name. An asterisk (*) will appear.
  • Select the correct transportation type on the right side of the screen.
  • The code name will be replaced and a message will appear indicating that rows have been updated.
  • Ok - Click to continue.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki