Difference between revisions of "Transportation Code Loader"

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'''This is a fast loader for student's transportation codes and can also be used as a list after the codes have been loaded to the students.'''
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__NOTOC__
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'''This program is a fast loader for student's transportation codes and can also be used as a list after the codes have been loaded to the students.'''
  
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[[File:trans code loader.png]]
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==Menu Location==
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On the left navigation panel, select '''Student Master''', '''Loaders''' and '''Transportation Code Loader'''.
 
  
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'''Student > Loaders > Transportation Code Loader'''
  
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'''Setup Box Options'''
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==Setup Options==
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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[[File:transcodeloadersetup4.png]]
  
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For other set up values not listed in the standard set up list:
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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*'''Transportation Codes''' - After the codes have been loaded to the students, you can make a list of students with specific code(s). Choose the code(s) that are needed.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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In the '''List Students''' area:
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
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*'''Show All Active/Inactive Students''' - This will show all students regardless of their active or inactive status.
 
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*'''Loaded'''- Display students based on whether they are assigned to a bus or not; All, Assigned, or Unassigned.
 
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*'''SPED'''- All, Sped Only, or Non Sped - Display students based on their SPED status.
 
  
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Click the '''OK''' to advance to the next screen.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''Custom Codes''' - Select the custom codes created in the Custom Codes Management to filter the student list.
  
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'''As-of-date''' - Limits the list to those students who are actively enrolled as of the date selected.
  
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'''Column Headers'''
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'''List Students:'''
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Show All Active/Inactive Students''' - Check the box to show all students regardless of status.
  
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For other columns not listed in the common column list:
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'''Loaded:'''
  
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*'''Code''' - This is the student's transportation code that is assigned to them.
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'''All''' - Display students based on whether they are assigned to a bus or not.
  
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'''Assigned''' - This will display only student's with assigned transportation.
  
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'''Unassigned''' - This will display only student's without assigned transportation.
  
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'''Print Options'''
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'''SPED:'''  
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''All''' - This will display all students.
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'''Sped Only''' - This will display only sped students.
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'''Non Sped''' - This will display only non sped students.
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'''Any Bus''' - Click inside the box for a list of buses to choose from.
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'''Select Morning Bus''' - Click inside the box for a list of buses to choose from.
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'''Select Evening Bus''' - Click inside the box for a list of buses to choose from.
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 +
'''Transportation Code Types''' - You can toggle between the two codes and choose codes in the perspective fields.
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'''Trans Code''' - This will display Regular Transportation Codes.
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'''Special Trans Code''' - This will display Special Transportation code.
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 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
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'''OK''' - Click to continue.
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==Main==
 +
 
 +
[[File:transcodeloadermain3.png]]
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 +
 
 +
===Column Headers===
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'''Left Main'''
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'''Sch''' - School of enrollment.
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'''Student Name''' - Student's name.
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'''SIDNO''' - Student identification number.
 +
 
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'''GD''' - Grade level of student.
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'''Eth''' - Ethnicity of student.
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'''Custom Codes''' - Select the custom codes created in the Custom Codes Management to filter the student list.
 +
 
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'''Homeroom''' - Student's homeroom teacher's name.
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'''Code''' - This is the student's transportation code that is assigned to them.
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 +
 
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'''Right Main'''
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'''Value''' - This is the transportation code.
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'''Description''' - This is the transportation description.
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 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
 
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'''Assign individual students or a small group of students to Transportation using the following steps.'''
 +
*Click in the blank code field beside the name(s) of the student(s) to indicate their transportation.
 +
*An asterisk (*) will appear in the field.
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*After selecting the students that need the same code, click the name on the right side of the screen.
 +
*A message will appear indicating that rows have been updated.
 +
*'''Ok''' - Click to continue.
 +
 
 +
 
 +
'''Assign all students to the same transportation using the following steps.'''
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*Click the check box at the top of the Code column.
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*An asterisk (*) will appear in the all cells in this column.
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*Click the transportation type on the right side of the screen.
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*All asterisks will be changed to the selected transportation.
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*A message will appear indicating that rows have been updated.
 +
*'''Ok''' - Click to continue.
 +
 
 +
 
 +
'''To edit an existing code'''
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*Complete the Setup Box options.
 +
*Scroll through the list of students to find the student(s) whose transportation assignment needs to be changed.
 +
*Click the code field beside the student name(s) that have the incorrect counselor name. An asterisk (*) will appear.
 +
*Select the correct transportation type on the right side of the screen.
 +
*The code name will be replaced and a message will appear indicating that rows have been updated.
 +
*'''Ok''' - Click to continue.
 +
 
 +
==Bottom==
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'''Setup''' - Click to go back to the Setup box.
 +
 
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
  
  

Latest revision as of 10:00, 5 December 2023

This program is a fast loader for student's transportation codes and can also be used as a list after the codes have been loaded to the students.

Menu Location

Student > Loaders > Transportation Code Loader

Setup Options

Transcodeloadersetup4.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

As-of-date - Limits the list to those students who are actively enrolled as of the date selected.

List Students:

Show All Active/Inactive Students - Check the box to show all students regardless of status.

Loaded:

All - Display students based on whether they are assigned to a bus or not.

Assigned - This will display only student's with assigned transportation.

Unassigned - This will display only student's without assigned transportation.

SPED:

All - This will display all students.

Sped Only - This will display only sped students.

Non Sped - This will display only non sped students.

Any Bus - Click inside the box for a list of buses to choose from.

Select Morning Bus - Click inside the box for a list of buses to choose from.

Select Evening Bus - Click inside the box for a list of buses to choose from.

Transportation Code Types - You can toggle between the two codes and choose codes in the perspective fields.

Trans Code - This will display Regular Transportation Codes.

Special Trans Code - This will display Special Transportation code.

To find definitions for standard setup values, follow this link: Standard Setup Options.

OK - Click to continue.

Main

Transcodeloadermain3.png


Column Headers

Left Main

Sch - School of enrollment.

Student Name - Student's name.

SIDNO - Student identification number.

GD - Grade level of student.

Eth - Ethnicity of student.

Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

Homeroom - Student's homeroom teacher's name.

Code - This is the student's transportation code that is assigned to them.


Right Main

Value - This is the transportation code.

Description - This is the transportation description.

To find definitions of commonly used column headers, follow this link: Common Column Headers.


Assign individual students or a small group of students to Transportation using the following steps.

  • Click in the blank code field beside the name(s) of the student(s) to indicate their transportation.
  • An asterisk (*) will appear in the field.
  • After selecting the students that need the same code, click the name on the right side of the screen.
  • A message will appear indicating that rows have been updated.
  • Ok - Click to continue.


Assign all students to the same transportation using the following steps.

  • Click the check box at the top of the Code column.
  • An asterisk (*) will appear in the all cells in this column.
  • Click the transportation type on the right side of the screen.
  • All asterisks will be changed to the selected transportation.
  • A message will appear indicating that rows have been updated.
  • Ok - Click to continue.


To edit an existing code

  • Complete the Setup Box options.
  • Scroll through the list of students to find the student(s) whose transportation assignment needs to be changed.
  • Click the code field beside the student name(s) that have the incorrect counselor name. An asterisk (*) will appear.
  • Select the correct transportation type on the right side of the screen.
  • The code name will be replaced and a message will appear indicating that rows have been updated.
  • Ok - Click to continue.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki