Vision/Hearing Loader

This program is for creating student Vision and Hearing screenings.

Menu Location

Health > Loaders > Hearing/Vision Loader

Setup Options

Year - Should default to current year and user`s district.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Screened On - Date of the screening. Normally is defaulted to current date, but can be changed by clicking the drop down date fields or by clicking on the calendar icon on the far right.

Staff - Name of staff employee saving records. Defaults to the staff associated with the login.

Other Staff - Click inside the box to choose multiple nurses. The other nurses that were in the room at the time of the screening. This is for random moment tracking and documentation only.

Roster Type - Select either Homeroom, #Class: A selection from the Roster Type must be selected to activate the selections listed below.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Class - If Roster Type of Class was selected, click in this cell. A list of classes will appear. Browse or Search the listing, then click on the row of the class of students needed.

Custom Codes - Select Custom Codes created in the Custom Codes Management to filter the student list.

• To search the listing by Teacher, click on the column header for Teacher, then type in the Search field.

• To search the listing by Course (Class), click on the column header for Course, then type in the Search field.

Blank Form - If selected, the student listing will show blank fields for the screening results.

• This is often used when a paper listing of students is desired. Failures are noted by hand, and then the results are put into the loader at a later time.

Screening Type - Select Hearing to show fields associated with Hearing screening only. Select Vision to show fields associated with Vision screening only. Select Both to show fields associated with both kinds of screenings. The program will save the selection as the user's default.

V Start Time - Time is stored with Military time with the format HH:MM. This Vision Start Time auto calculates based on the start times set in the setup box with the Screening Duration minutes.

H Start Time - Time is stored with Military time with the format HH:MM. This Hearing Start Time auto calculates based on the start times set in the setup box with the Screening Duration minutes.

Screening Duration - The screening duration is in minutes. It will display the number of minutes for calculation of the duration of time it takes to test each student.

Column - Leave blank to include all columns. Click to obtain a pick list of columns that can be selected to view on the report.

Print Vision/Hearing - Select to print together or separately. The program will save the selection as the user's default.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Setting the Vision/Hearing Defaults

• Before Saving data to students, the user should set the Defaults for the Vision/Hearing display. This is normally done only once. These settings will be used for any future use of the loader.
• On the Vision/Hearing Loader screen, click the Defaults button located at the lower left of the screen.
• Go through each field and select the default result that will be posted for students.
• Note: If a field is not used, choose “N Not Tested”.
• The defaults will be loaded into the row when you select the student you are currently screening. Select the students by clicking on the check box next to their name.
• A mass deletion of defaults may be done by selecting all of the students and then selecting the fields and making the blank selection. All of the defaults will be removed at this time.
• Click the Finished button.
• The listing of students will be refreshed with the Defaults values now appearing in each cell for each student.
• In the future, if needed, the Defaults can be changed.
• Defaults - Are associated with the Nurse’s login. One nurse can have different Defaults than another Nurse.

Main

Column Headers

Name - Student's name

GD - Student's grade of enrollment

SC V - Vision suspected condition

AC-R - Acuity, right eye

AC-L - Acuity, left eye

MF - Muscle fusion

MB - Muscle balance

CV - Color vision

NR - Near right

NL - Near left

PN - Prescription

GL - Eyewear worn

Tool - Tool you are using for this screening

PL - Plus lens

ScreenedV - Date that the vision screening was performed

V Start Time - Start time of vision screening.

V Duration - Duration of the vision screening in minutes.

CommentsV - Vision comments

Staff V - Nurse administering the vision screening.

Other Staff - The other nurses that were in the room at the time of the screening. This is for random moment tracking and documentation only.

SC H - Hearing suspencted condition

HR.5 - .5 khz right

HL.5 - .5 khz left

HR1 - 1 decibel right

HL1 - 1 decibel left

HR2 - 2 decibel right

HL2 - 2 decibel left

HR4 - 4 decibel right

HL4 - 4 decibel left

ScreenedH - Date that hearing screening was performed

H Start Time - Start time of the hearing screening.

H Duration - Duration of hearing screening in minutes.

CommentsH - Hearing comments

Nurse H - Nurse administering the hearing screening.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Vision/Hearing Loader Screen Features

• On screen will be a listing of students with Defaults filled in each cell.

• Vision columns are shaded green. Hearing columns are shaded blue.

• TIP - To make the screen display more columns, “hide” the navigation panel by clicking on the little arrow on the separator bar as shown below.

• Column headers are listed across the top of the page. Hover over the column header to see a tool tip describing the column.

• Students who are absent on the Screening Date from the Setup options will have “Not Tested” automatically displayed across all data cells in the row.

• As students are tested, if the default results apply to the student, then no change is needed.

• If a student has results that are different than the default, click in the cell and select the desired result.

• If any kind of “Fail” result is selected, the Nurse will see a Suspected Condition box appear as shown below.

• Condition Type - Normally this will default to either "B Vision" or "C Hearing". If additional Condition Types are desired, click to add up to three more.

• Referral Type - Normally this will default to "U Under Care". Click to change if needed.

• Referral Reason - Click in the field to obtain a listing of Diagnosis Codes/Condtions. Browse the listing and select the most appropriate.

• OK - To return to the Vision / Hearing Loader screen.

• The student will now have a “Fail” result showing, as well as data in the SC V (Suspected Condition Vision) or SC H (Suspected Condition Hearing) cell.

• Comments - Can be entered in the CommentsV (Comments for Vision) or CommentsH (Comments for Hearing) fields.

• When done posting any Fail results or variations from the Defaults, click the Save button.

• The screening results will be stored in each student’s History–Vision tab Link Here or History–Hearing tab Link Here of the Health System Link here.

Bottom

Setup - Click to make desired selections for running the program, such as change the school or homeroom.

Save - Saves the data on the table to each student’s Health-Vision or Health-Hearing tabs.

Defaults - user may set all columns to Not Tested before the start of testing

Print Table - To find the print instructions, follow this link: Standard Print Options.

Delete - This button only deletes the rows selected with the row selection columns.

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