Difference between revisions of "Student Leave List"

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'''This program will list all special education students that have exited the district as indicated on the most recent Student Master record but still have open supplemental services. It is recommended that you run this program for all schools.'''
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'''This program will list all special education students that have exit information from the school site on their most recent [[Student Master]] record but have not exited in the [[Special Ed Master]] and have open supplemental services. The user must update the [[Special Education]] database by entering the supplemental services close date after verifying that the student is no longer active in the district. It is recommended that the user run this program for all schools.'''
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'''You must update the special education database by entering the supplemental services close date after verifying that the student is no longer active in the district.'''
 
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:studentleavelistmenu.png]]
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'''Special Education > Reports > Student Leave List'''
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On the left navigation panel, select '''Special Education''' > '''List''' > '''Student Leave List'''.
 
  
 
==Setup Options==
 
==Setup Options==
  
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[[File:studentleavelistsetup.png]]
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[[File:studleavelistsetup3.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user's security settings. It will be limited to the user's district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 
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all schools in your district.
 
  
 
'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 
'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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'''Grade''' - Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.
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'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
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'''Exceptionality''' - Click inside the box for a list to choose from.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in  
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'''Custom Codes''' - Select Custom Codes created in the Custom Codes Management to filter the student list.
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the field to the right of Gender to select the desired gender to be included.
 
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
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the field to the right of Ethnic to select the desired ethnic(s) to be included.
 
  
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
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'''Programs''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
  
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'''OK''' - Click to continue
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'''OK''' - Click to continue.
  
 
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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[[File:studentleavelistbottom.png]]
 
[[File:studentleavelistbottom.png]]
  
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'''Setup'''--Use this button to change the options for creating the table of students with leave dates and open supplemental services.'''
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'''Setup''' - Click to go back to the Setup box.
  
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'''Print'''--To find the print instructions, follow this link: [[Standard Print Options]].
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''Help'''--Use this button to access the WIKI instructions for running this program.
 
  
 
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Latest revision as of 15:31, 31 July 2023

This program will list all special education students that have exit information from the school site on their most recent Student Master record but have not exited in the Special Ed Master and have open supplemental services. The user must update the Special Education database by entering the supplemental services close date after verifying that the student is no longer active in the district. It is recommended that the user run this program for all schools.

Menu Location

Special Education > Reports > Student Leave List

Setup Options

Studleavelistsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Exceptionality - Click inside the box for a list to choose from.

Custom Codes - Select Custom Codes created in the Custom Codes Management to filter the student list.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Programs - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Studentleavelistmain.png

Column Headers

Student Name - Student's full name

SASID - Student's state assigned identification number

SIDNO - Student's identification number

Except--Special education exceptionality

Sch--School that the student has been enrolled in and is no longer an active student

LDate--Date the student exited the school

LCode--Description of the exit reason

Total--Running total of number of students on the list

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Studentleavelistbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Special Education Main Page

JCampus Main Page

Retrieved from EDgear Wiki