Difference between revisions of "IEP/Evaluation List"

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'''Student list with the most recent evaluation date.'''
+
__NOTOC__
 +
'''This program will produce a student list with the most recent evaluation date.'''
  
 +
==Menu Location==
  
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On the left navigation panel, select '''Special Education''', '''Lists''', and '''IEP/Evaluation List '''.
 
  
 +
'''Special Education > Reports > IEP/Evaluation List '''
  
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[[File:IEP EVAL01.png]]
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==Setup Options==
  
 +
[[File:iepevallistsetup3.png]]
  
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'''Setup Box Options'''
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
−
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
'''District''' - Default value is based on the user's security settings. It will be limited to the user's district only.
  
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Other set up values not listed in the standard set up list:
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.
  
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:'''Placement'''
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'''As-of-date''' - Limits the list to those students who are actively enrolled as of the date selected.
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:'''Sort by IEP Teacher'''
 
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:'''Sort by IEP Teacher & School'''
 
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:'''Sort by IEP Teacher & List all Supplemental'''
 
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:'''Don't show students without IEP Teacher'''
 
−
:'''Exclude students with no exceptionality'''
 
−
:'''Show Gifted/Talented Only (Primary & Secondary)'''
 
−
:'''Exclude Gifted/Talented students'''
 
−
:'''Do not show students without a Student Master'''
 
−
:'''Show LEAP/IOWA Tested only students'''
 
−
:'''Exclude Speech only students'''
 
−
:'''Students who will turn 17'''
 
−
:'''Show students who are a certain age or older'''
 
−
:'''Double Space Print'''
 
  
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Click '''OK'''
+
'''Grades''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
  
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'''Column Headers'''
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'''Custom Codes''' - Select Custom Codes created in the Custom Code Management to filter the student list.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Special Education Column Headers]]</span>'''.
+
'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
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Tab at the bottom
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'''IEP Due From''' and '''IEP Due Thru''' - If the IEP Due Date is between either of the From and Thru date ranges, the student will be on the list.  IEP Due From and IEP Due Thru uses the [[Calendar Editor]] for setup box dates to default to.
  
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:'''Pivot'''--Creates a user defined count based on the data in the main table.
+
'''[[Report]]''' - The user can click in this box to select a report that was previously created.  
  
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'''To Print this Report'''
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'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
  
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Click the '''Print''' button at the bottom of the screen.
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'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose the desired ethnicity.
  
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A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
+
'''Exceptionality''' - The area of functioning in which he or she is significantly different from an established norm.
  
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The default print option will be '''PDF'''.
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'''Placement''' - Placement/determination as found in the IEP.
  
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Click the print icon at the right end of this rectangle. Another print preview will appear.
+
'''Teacher''' - Staff member who is a Special Ed Service Provider.
  
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Click the print button at the top left to print the report. Close the print preview.
+
'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
 +
 
 +
'''Column''' - Leave blank to include all columns.  Click to obtain a pick list of columns that can be selected to view on the report.
 +
 
 +
'''Sort by IEP Teacher'''
 +
 
 +
'''Sort by IEP Teacher & School'''
 +
 
 +
'''Sort by IEP Teacher & List all Supplemental'''
 +
 
 +
'''Don't show students without IEP Teacher'''
 +
 
 +
'''Exclude students with no exceptionality'''
 +
 
 +
'''Show Gifted/Talented Only (Primary & Secondary)'''
 +
 
 +
'''Exclude Gifted/Talented students'''
 +
 
 +
'''Do not show students without a Student Master'''
 +
 
 +
'''Show LEAP/IOWA Tested only students'''
 +
 
 +
'''Exclude Speech only students'''
 +
 
 +
'''Students who will turn 17'''
 +
 
 +
'''Show students who are a certain age or older'''
 +
 
 +
'''Double Space Print'''
 +
 
 +
'''Print break by Teacher'''
 +
 
 +
'''OK''' - Click to continue.
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Main==
 +
 
 +
[[File:iepevalmain2.png]]
 +
 
 +
===Column Headers===
 +
 
 +
'''Student Name''' - Student's name
 +
 
 +
'''SASID''' - State Assigned Student Identification Number
 +
 
 +
'''School''' - Student's school of enrollment
 +
 
 +
'''Eth''' - Student's ethnicity
 +
 
 +
'''Gen''' - Student's gender
 +
 
 +
'''GD''' - Student's grade of enrollment
 +
 
 +
'''Age''' - Student's age
 +
 
 +
'''Birth Date''' - Student's date of birth
 +
 
 +
'''Except'''  - Primary exceptionality
 +
 
 +
'''SEC EXC''' - Secondary exceptionality
 +
 
 +
'''IS''' - Placement or service determination
 +
 
 +
'''MIN''' - Frequency MIN/DAY
 +
 
 +
'''D''' - Frequency Days/Week - Days/Week support received
 +
 
 +
'''Eval Start''' - Last evaluation start date.
 +
 
 +
'''Eval''' - Last evaluation date
 +
 
 +
'''Eval Due''' - Next evaluation date.
 +
 
 +
'''Other Services''' - Services that are needed that are not instructional services, and are other areas of concern identified as needing services.
 +
 
 +
'''IEP DT''' - Last IEP date
 +
 
 +
'''IEP Due''' - Next IEP due date.
 +
 
 +
'''IEP Teacher''' - IEP Teacher
 +
 
 +
'''IEP Type''' - IEP Type
 +
 
 +
'''L/A''' - Statewide Assessment the student will participate in.
 +
 
 +
'''Serv''' - Supplemental services
 +
 
 +
'''Age Span''' - Class Age Span
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Special Education Column Headers]].
 +
 
 +
==Bottom==
 +
 
 +
[[File:pivot.png]]
 +
 
 +
'''Setup''' - Click to go back to the Setup box.
 +
 
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''HELP''' - Click to view written instructions and/or videos.
 +
 
 +
'''Pivot''' - Creates a user defined count based on the data in the main table.
 +
 
 +
 
 +
 
 +
----
 +
[[Special Education|'''Special Education''' Main Page]]
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:14, 31 July 2023

This program will produce a student list with the most recent evaluation date.

Menu Location

Special Education > Reports > IEP/Evaluation List

Setup Options

Iepevallistsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.

As-of-date - Limits the list to those students who are actively enrolled as of the date selected.

Grades - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Custom Codes - Select Custom Codes created in the Custom Code Management to filter the student list.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

IEP Due From and IEP Due Thru - If the IEP Due Date is between either of the From and Thru date ranges, the student will be on the list. IEP Due From and IEP Due Thru uses the Calendar Editor for setup box dates to default to.

Report - The user can click in this box to select a report that was previously created.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Exceptionality - The area of functioning in which he or she is significantly different from an established norm.

Placement - Placement/determination as found in the IEP.

Teacher - Staff member who is a Special Ed Service Provider.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Column - Leave blank to include all columns. Click to obtain a pick list of columns that can be selected to view on the report.

Sort by IEP Teacher

Sort by IEP Teacher & School

Sort by IEP Teacher & List all Supplemental

Don't show students without IEP Teacher

Exclude students with no exceptionality

Show Gifted/Talented Only (Primary & Secondary)

Exclude Gifted/Talented students

Do not show students without a Student Master

Show LEAP/IOWA Tested only students

Exclude Speech only students

Students who will turn 17

Show students who are a certain age or older

Double Space Print

Print break by Teacher

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Iepevalmain2.png

Column Headers

Student Name - Student's name

SASID - State Assigned Student Identification Number

School - Student's school of enrollment

Eth - Student's ethnicity

Gen - Student's gender

GD - Student's grade of enrollment

Age - Student's age

Birth Date - Student's date of birth

Except - Primary exceptionality

SEC EXC - Secondary exceptionality

IS - Placement or service determination

MIN - Frequency MIN/DAY

D - Frequency Days/Week - Days/Week support received

Eval Start - Last evaluation start date.

Eval - Last evaluation date

Eval Due - Next evaluation date.

Other Services - Services that are needed that are not instructional services, and are other areas of concern identified as needing services.

IEP DT - Last IEP date

IEP Due - Next IEP due date.

IEP Teacher - IEP Teacher

IEP Type - IEP Type

L/A - Statewide Assessment the student will participate in.

Serv - Supplemental services

Age Span - Class Age Span

To find definitions of commonly used column headers, follow this link: Common Special Education Column Headers.

Bottom

Pivot.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

HELP - Click to view written instructions and/or videos.

Pivot - Creates a user defined count based on the data in the main table.


Special Education Main Page

JCampus Main Page

Retrieved from EDgear Wiki