Difference between revisions of "Substitute List"

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'''This program will provide users a list of substitutes based on qualified to perform.'''
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__NOTOC__
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'''This program will provide users a list of substitutes based on what they are qualified to perform.'''
  
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==Menu Location==
  
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On the left, click on '''Human Resources'''. Under '''List''', select '''Substitute List'''.
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'''Human Resources > Reports > Substitute List'''
  
 +
==Setup Options==
  
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'''Setup Box Options'''
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[[File:sublistsetup.png]]
  
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# To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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# Refer to this list for other set up values not listed in the standard set up list:
 
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#:'''Marital Status'''
 
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#::'''D-03'''--Divorced/Not marries
 
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#::'''M-02'''--Married
 
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#::'''S-03'''--Single/Not married
 
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#::'''W-03'''--Widowed/Not married
 
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#::'''xx-01'''--Legally separated
 
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#:'''Object Code'''--a three-digit code that represents the general employment category such as supervisor, administrator, teacher, etc
 
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#:'''Function Code'''--a four-digit code that represents the specific employment function such as principal, elementary teacher, secretary, etc
 
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#:'''Sub Area'''--area for which the substitute is considered to be qualified: Aide, Bus, Cafeteria, Clerical, Custodial, Extra Curricular, Other, Teacher
 
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#:'''Status'''--the type of substitute records to be included on the report; '''Active''' (available to substitute), '''Separated''' (not available) or '''ALL''' (both active and separated).
 
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#:'''Active as of Hire Date'''--the date used to determine whether or not a substitute will be included in the report.
 
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#:'''Hire Date'''--the first date that the potential substitute will be available.
 
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#Click '''OK''' to move to the next screen.
 
  
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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'''Column Headers'''
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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::'''Last Name'''--Last name of the substitute
 
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::'''First Name'''--First name of the substitute
 
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::'''Middle Name'''--Middle name/Middle Initial of the substitute
 
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::'''SID'''--Local ID number of the substitute
 
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::'''Address'''--address of the substitute
 
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::'''City'''--city where the substitute lives
 
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::'''Phone Number'''--home phone number of the substitute
 
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::'''Cell Number'''--cell phone number of the substitute
 
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::'''Email Address'''--email address of the substitute
 
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::'''Education'''--highest education lever of the substitute
 
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::'''Certificate'''--teaching certificate number
 
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::'''Area 1'''--category of substitute position such as teacher, custodian, clerical, etc
 
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::'''School'''--the three-digit school number where the substitute has agreed he/she will be available for substitute work
 
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::'''Area/School 2--5'''--additional area(s) and school(s) at which the substitute is willing to work
 
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::'''Hire Date'''--the first available date for which the substitute will be available for work
 
  
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'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose the desired enthnicity.
  
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'''Buttons at the bottom of the screen'''
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'''Gender''' - Leave blank or select all to include both genders. Otherwise, choose the desired gender.
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::'''Setup'''--returns to the setup box so you can review the setup options. Setup options can be changed via this button without closing the program.
 
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::'''Print'''--refer to the instructions below to print the report.
 
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::'''Help'''--connects to the documentation that provides step-by-step instructions for how to run this program.
 
  
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'''Marital Status:'''
  
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'''D-03'''- Divorced/Not married
  
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'''To Print this report'''
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'''M-02'''- Married
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#Click the '''Print''' button at the bottom of the screen.
 
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# A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
 
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#Click the print button on this popup and a print preview window will appear.
 
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.
 
  
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'''S-03'''- Single/Not married
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'''W-03'''- Widowed/Not married
 +
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'''xx-01'''- Legally separated
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'''Object Code'''- a three-digit code that represents the general employment category such as supervisor, administrator, teacher, etc
 +
 +
'''Function Code'''- a four-digit code that represents the specific employment function such as principal, elementary teacher, secretary, etc
 +
 +
'''Sub Area'''- area for which the substitute is considered to be qualified: Aide, Bus, Cafeteria, Clerical, Custodial, Extra Curricular, Other, Teacher
 +
 +
'''Status'''- the type of substitute records to be included on the report; '''Active''' (available to substitute), '''Separated''' (not available) or '''ALL''' (both active and separated).
 +
 +
'''Active as of Hire Date'''- the date used to determine whether or not a substitute will be included in the report.
 +
 +
'''Hire Date'''- the first date that the potential substitute will be available.
 +
 +
'''OK''' - Click to continue
 +
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 +
==Main==
 +
 +
[[File:sublistmain2.png]]
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===Column Headers===
 +
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'''Last Name''' - Last name of the substitute
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'''First Name''' - First name of the substitute
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'''Middle Name''' - Middle name/Middle Initial of the substitute
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'''SUID''' - State user ID
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'''SID''' - Local ID number of the substitute
 +
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'''Address''' - Address of the substitute
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'''City''' - City where the substitute lives
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'''Phone Number''' - Home phone number of the substitute
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'''Cell Number''' - Cell phone number of the substitute
 +
 +
'''Email Address''' - Email address of the substitute
 +
 +
'''Education''' - Highest education lever of the substitute
 +
 +
'''Certificate''' - Teaching certificate number
 +
 +
'''Area 1''' - Category of substitute position such as teacher, custodian, clerical, etc
 +
 +
'''School''' - The three-digit school number where the substitute has agreed he/she will be available for substitute work
 +
 +
'''Area/School 2--5''' - Additional area(s) and school(s) at which the substitute is willing to work
 +
 +
'''Hire Date''' - The first available date for which the substitute will be available for work
 +
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
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==Bottom==
 +
 +
[[File:sublistbottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 +
 +
 +
----
 +
[[Human Resources|'''Human Resources''' Main Page]]
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 13:11, 31 July 2023

This program will provide users a list of substitutes based on what they are qualified to perform.

Menu Location

Human Resources > Reports > Substitute List

Setup Options

Sublistsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Marital Status:

D-03- Divorced/Not married

M-02- Married

S-03- Single/Not married

W-03- Widowed/Not married

xx-01- Legally separated

Object Code- a three-digit code that represents the general employment category such as supervisor, administrator, teacher, etc

Function Code- a four-digit code that represents the specific employment function such as principal, elementary teacher, secretary, etc

Sub Area- area for which the substitute is considered to be qualified: Aide, Bus, Cafeteria, Clerical, Custodial, Extra Curricular, Other, Teacher

Status- the type of substitute records to be included on the report; Active (available to substitute), Separated (not available) or ALL (both active and separated).

Active as of Hire Date- the date used to determine whether or not a substitute will be included in the report.

Hire Date- the first date that the potential substitute will be available.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Sublistmain2.png

Column Headers

Last Name - Last name of the substitute

First Name - First name of the substitute

Middle Name - Middle name/Middle Initial of the substitute

SUID - State user ID

SID - Local ID number of the substitute

Address - Address of the substitute

City - City where the substitute lives

Phone Number - Home phone number of the substitute

Cell Number - Cell phone number of the substitute

Email Address - Email address of the substitute

Education - Highest education lever of the substitute

Certificate - Teaching certificate number

Area 1 - Category of substitute position such as teacher, custodian, clerical, etc

School - The three-digit school number where the substitute has agreed he/she will be available for substitute work

Area/School 2--5 - Additional area(s) and school(s) at which the substitute is willing to work

Hire Date - The first available date for which the substitute will be available for work

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sublistbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video


Human Resources Main Page

JCampus Main Page

Retrieved from EDgear Wiki