Difference between revisions of "Manage Voice Recordings"

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__NOTOC__
 
'''This program is used for recording and storing WAV Files for future JCALL Delivery.'''
 
'''This program is used for recording and storing WAV Files for future JCALL Delivery.'''
  
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==Manage Voice Recordings==
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==Menu Location==
  
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'''Communication''' > '''Entry''' > '''Manage Voice Recordings'''
  
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==Setup Options==
  
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On the left navigation panel, select '''Communication''', '''Entry''', and '''Manage Voice Recordings'''.
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[[File:managevoicesetup.png]]
  
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'''Setup Box Options'''
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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Click '''OK'''
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''Before recording, make sure your microphone is setup properly''' on the computer.
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'''OK''' - Click to continue
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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'''Before recording, make sure your microphone is setup properly on the computer.'''
  
 
To record a new message, click '''New''' at the bottom of the screen and a '''New Voice Recording''' box will appear.
 
To record a new message, click '''New''' at the bottom of the screen and a '''New Voice Recording''' box will appear.
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*Give the Recording a '''Title''' and a '''Description'''.
 
*Give the Recording a '''Title''' and a '''Description'''.
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*Click '''Record''' and start recording your message.  
 
*Click '''Record''' and start recording your message.  
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*Once you have finished recording, click '''stop recording'''.  Click '''Play''' to check the recorded message.
 
*Once you have finished recording, click '''stop recording'''.  Click '''Play''' to check the recorded message.
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*If your message has been recorded to your satisfaction, click '''Save'''.
 
*If your message has been recorded to your satisfaction, click '''Save'''.
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*Click '''Close''' when you are finished recording.
 
*Click '''Close''' when you are finished recording.
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*Any message recorded can be played and deleted from the report.
 
*Any message recorded can be played and deleted from the report.
  
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==Main==
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[[File:mngvoicerecmain3.png]]
  
 
'''Column Headers'''
 
'''Column Headers'''
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Delete''' - Delete a recorded message
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'''School''' - School that can access/use this recording
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'''Title''' - Title of this Recording
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'''Description''' - Description of the Recording
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'''Script''' - The actual content of the recorded message.
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'''Voice ID''' - Voice ID of the recorded message.
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'''Caller ID''' - Phone number that recorded the message.
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'''Create Date''' - Date message was created.
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'''Created By''' - Username of person who created this message.
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'''Change Date''' - Date this message was last updated.
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'''Change By''' - Username of the person who updated the message.
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'''Play''' - Plays this recording
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To find definitions of commonly used co was recordedlumn headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:managevoicebottom.png]]
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'''Setup''' - Click to go back to the Setup box.
  
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Other columns not listed in the common column list:
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
  
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*'''Delete''' - Delete a recorded message
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'''HELP''' - Click the '''Help''' button on the bottom of the page to view written instructions and/or videos.
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*'''Title''' - Title of the Recording
 
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*'''Description''' - Description of the Recording
 
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*'''Create Date''' - Date recording was created
 
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*'''Created By''' - Person that created the recording
 
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*'''Create IP''' - IP address of the creator
 
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*'''Play''' - Click to play message
 
  
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==Sending an Event Message that has been recorded==
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To maintain event messages, follow this link under Communication: [[Student Event Messages]] or [[Staff Event Messages]].
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====Setup 1====
 
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#Select the desired '''Year'''.
 
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#'''District''', and '''School''' should be defaulted based on security.  If security permits, click in the '''School''' field to select the desired school.
 
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#'''Grades''' should be left blank if all grade levels are to be included into the call.  Otherwise click in the box to the right of '''Grades''' to select the desired grade level to be included.
 
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#'''Gender''' should be left blank if both genders are to be included into the call.  Otherwise, click in the box to the right of '''Gender''' to select the desired ethnicities to be included.
 
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#'''Ethnic''' should be left blank if all ethnicities are to be included into the call.  Otherwise, click in the box to the right of '''Ethnic''' to select the desired ethnicities to be included.
 
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#'''Homeroom''' will only call students who are in the homeroom teacher's class selected.  Leave blank to call all students regardless of homeroom teacher.
 
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#'''Counselor''' will only call students who are a part of the counselor's group that has been selected.  Leave blank to call all students regardless of counselor.
 
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#'''Club''' will only call students who are in the club selected.  Leave blank to call all students regardless of club.
 
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#'''Sport''' will only call students who are in the sport selected.  Leave blank to call all students regardless of sport.
 
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#'''A.M. Bus''' and '''P.M. Bus''' will only call students who are on the buses selected in each field.  Leave blank to call all students regardless of bus.
 
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#Check '''1 call per household''' to have the program only make one call per household.
 
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#Check '''Show Remote Only''' to call only those students that are remotely scheduled.
 
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#'''Select Individual Students''' will list all students that meet the criteria of the options selected above.  Within the list, select the students to call.  Leave blank to call all students based on the criteria of the options selected above.
 
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#If the message is meant for only Students, the user can jump down to click the '''Next''' button at the bottom of the setup box.  If the user wishes to add Staff members to the message, continue with the next steps.
 
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#'''Home Site Only''': If including staff members in this message, selecting this option will limit the message to only those staff members who are "home based" at the school site.
 
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#Select Staff Groups: Click here to limit the '''staff''' only by a selected group.
 
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#*'''Note''':  Staff Groups are defined by using the [[Call_Group_Loader|Call Group Loader]]
 
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#'''Select Individual Staff''':  Click to select individual staff members. 
 
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#*'''NOTE:'''  Clicking the box in the upper left will select all staff members.
 
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#'''Phone Type''':  Click to select the type of phone number to communicate to. 
 
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#*Commonly used types:  '''06 Home telephone number''' and '''12  Personal cellular number'''.
 
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#Click '''Next''' to move to the next step in the create message process.
 
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====Setup 2====
 
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#If the message is to be scheduled for a future date/time, check the '''Schedule Call''' box, then select the date and time.
 
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#If the user wishes to send the message out now, leave the '''Schedule Call''' box unchecked. 
 
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#*If no date and time is selected, the message will go out in the next call interval.
 
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#Click '''Next''' to move to the next step in the create message process.
 
  
  
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#Select '''WAV Voice Message''' and click '''Next'''.
 
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#A list of voice recorded messages that have been created for the selected school will be displayed. 
 
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#*If the desired voice recorded message is not available, click '''Manage Voice Recording'''.  ('''NOTE:'''  A microphone must be connected to your computer to continue).
 
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#*#On the setup box, year, district, and school should be set based on security.  Click '''OK'''
 
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#*#A list of existing voice recorded messages will appear on the screen.  To begin recording a new message, click '''New'''.
 
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#*#Enter a '''Title''' and a brief '''Description''' of the new message.  Then, click '''Record''' to begin recording the message.
 
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#*#Click '''Stop Recording''' when the message is complete.
 
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#*#Click '''Play''' to review the message.  Repeat step 3 and 4 until the message is correct.
 
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#*#Click '''Save''' when the message is correct.
 
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#*#Click '''Close''' when finished recording messages.
 
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#*#Upon returning to the '''WAV Voice Message''' setup screen, click the '''Refresh''' button to view any newly created messages.
 
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#*Select the voice recorded message to send.
 
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#*Click the green '''Play''' cell to review the message prior to sending.
 
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#Click '''Preview''' and enter a phone number to preview how the call will sound.  Click '''Send''' when ready to send the message to the selected students and staff.
 
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#A dialog box showing number of messages to deliver as well as "Yes" or "No" choices will be displayed.  Cliick '''Yes''' to continue with the message delivery, or click '''No''' to return to the recording options.
 
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#If '''Yes''' is clicked, a listing of the person's slated for message delivery is shown on the screen.
 
  
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====Results====
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----
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#A list of students that are scheduled to receive the message will be displayed on the screen.  Print or save this report at this time if desired.
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[[Communication|'''Communication''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:42, 31 July 2023

This program is used for recording and storing WAV Files for future JCALL Delivery.

Menu Location

Communication > Entry > Manage Voice Recordings

Setup Options

Managevoicesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Before recording, make sure your microphone is setup properly on the computer.

To record a new message, click New at the bottom of the screen and a New Voice Recording box will appear.

  • Give the Recording a Title and a Description.
  • Click Record and start recording your message.
  • Once you have finished recording, click stop recording. Click Play to check the recorded message.
  • If your message has been recorded to your satisfaction, click Save.
  • Click Close when you are finished recording.
  • Any message recorded can be played and deleted from the report.

Main

Mngvoicerecmain3.png

Column Headers

Delete - Delete a recorded message

School - School that can access/use this recording

Title - Title of this Recording

Description - Description of the Recording

Script - The actual content of the recorded message.

Voice ID - Voice ID of the recorded message.

Caller ID - Phone number that recorded the message.

Create Date - Date message was created.

Created By - Username of person who created this message.

Change Date - Date this message was last updated.

Change By - Username of the person who updated the message.

Play - Plays this recording

To find definitions of commonly used co was recordedlumn headers, follow this link: Common Column Headers.

Bottom

Managevoicebottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.

To maintain event messages, follow this link under Communication: Student Event Messages or Staff Event Messages.


Communication Main Page

JCampus Main Page

Retrieved from EDgear Wiki