Difference between revisions of "School Notes"
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'''This program will provide a way for a school to create notes to be displayed in the [[Student Progress Center]]. It will not generate a phone call, text or email.''' | '''This program will provide a way for a school to create notes to be displayed in the [[Student Progress Center]]. It will not generate a phone call, text or email.''' | ||
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| + | In [[User Management]], a user would need a '''Category''' of Telephony and a '''Program''' of School Notes. | ||
==Menu Location== | ==Menu Location== | ||
| − | + | '''Communication > Entry > School Notes''' | |
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==Setup Options== | ==Setup Options== | ||
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'''Created''' - The date the message was created. | '''Created''' - The date the message was created. | ||
| − | '''Count''' - The number of students who received the message. Click on the number to see a list of students who received the message in Student Progress Center. | + | '''Count''' - The number of students who received the message. Click on the number to see a list of students who received the message in Student Progress Center. |
'''Attachment''' - Indicates if the note has an attachment. | '''Attachment''' - Indicates if the note has an attachment. | ||
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'''Add''' - Select the Add button to create a note. | '''Add''' - Select the Add button to create a note. | ||
| − | [[File: | + | [[File:noteseditor2.png]] |
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list. | '''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list. | ||
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code. | '''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code. | ||
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'''Students''' - Click in the box for a list of students to select from to send a message to. Use the different fields to send to a specific group of students, or if the box is left blank, a message will display to all students. | '''Students''' - Click in the box for a list of students to select from to send a message to. Use the different fields to send to a specific group of students, or if the box is left blank, a message will display to all students. | ||
[[File:selectstudentbox.png]] | [[File:selectstudentbox.png]] | ||
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| + | '''Title''' - Name the message that will be sent out. | ||
'''Make Public''' - By checking this box, and the district displays the "Browse" button on the Student Progress Center, the Note will be visible to everyone who visits the Student Progress Center without requiring a username and password. | '''Make Public''' - By checking this box, and the district displays the "Browse" button on the Student Progress Center, the Note will be visible to everyone who visits the Student Progress Center without requiring a username and password. | ||
'''Student Visible''' - By checking this box, the message will only be visible to parents, guardians and students who have a username and password, in Student Progress Center. | '''Student Visible''' - By checking this box, the message will only be visible to parents, guardians and students who have a username and password, in Student Progress Center. | ||
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| + | '''Popup''' - Display school note as popup when note is unread. | ||
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| + | '''Hyperlink''' - The user can click on the link and add a link to the school notes. | ||
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| + | [[File:hyperlink.png]] | ||
'''Type the message that will be sent out to Student Progress Center.''' | '''Type the message that will be sent out to Student Progress Center.''' | ||
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'''Add''' - Select this button to send the message to Student Progress Center. | '''Add''' - Select this button to send the message to Student Progress Center. | ||
| − | '''Attach''' - | + | '''Attach''' - The user can attachment(s) to a Note. |
| + | #At the bottom, click the '''Attach''' button. | ||
| + | #An '''Add attachments''' window will appear. | ||
| + | # Add an attachment from either the JDrive ('''Add From JDrive''') or from the user's computer ('''Add Files'''). The attached file size is <=10 MB. | ||
| + | #Click on the red square in the table to '''Delete''' the attachment if a mistake was made. | ||
| + | #Once the attachment is added, select the '''Add''' button to send the message. | ||
'''Close''' - Close the message that has been created. | '''Close''' - Close the message that has been created. | ||
Latest revision as of 09:41, 31 July 2023
This program will provide a way for a school to create notes to be displayed in the Student Progress Center. It will not generate a phone call, text or email.
In User Management, a user would need a Category of Telephony and a Program of School Notes.
Menu Location
Communication > Entry > School Notes
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user's security settings. It will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
OK - Click to continue.
To find definitions for standard setup values, follow this link:Standard Setup Options.
Main
Column Headers
School - School site of enrollment.
Title - Title of the note being sent out.
Type - Refers to the type of message being sent.
Section - Section number.
User Name - The login of the user who created the message.
Created - The date the message was created.
Count - The number of students who received the message. Click on the number to see a list of students who received the message in Student Progress Center.
Attachment - Indicates if the note has an attachment.
Delete - Delete note.
DEL - Delete the message from the list.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - This takes you to the Setup options that can be changed to view a different set of students.
Print - This will allow the user to print the report.
Help - This takes you to written instructions and instructional videos.
Add - Select the Add button to create a note.
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user's security settings. It will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
Students - Click in the box for a list of students to select from to send a message to. Use the different fields to send to a specific group of students, or if the box is left blank, a message will display to all students.
Title - Name the message that will be sent out.
Make Public - By checking this box, and the district displays the "Browse" button on the Student Progress Center, the Note will be visible to everyone who visits the Student Progress Center without requiring a username and password.
Student Visible - By checking this box, the message will only be visible to parents, guardians and students who have a username and password, in Student Progress Center.
Popup - Display school note as popup when note is unread.
Hyperlink - The user can click on the link and add a link to the school notes.
Type the message that will be sent out to Student Progress Center.
Add - Select this button to send the message to Student Progress Center.
Attach - The user can attachment(s) to a Note.
- At the bottom, click the Attach button.
- An Add attachments window will appear.
- Add an attachment from either the JDrive (Add From JDrive) or from the user's computer (Add Files). The attached file size is <=10 MB.
- Click on the red square in the table to Delete the attachment if a mistake was made.
- Once the attachment is added, select the Add button to send the message.
Close - Close the message that has been created.
NOTE: Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video.
