Difference between revisions of "Dual Enrollment Audit"

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__NOTOC__
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'''This program will create an audit of the dual enrollment courses in the transcript file for a specific/current year.'''  
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'''This program will show the user a list of students who have earned dual enrollment course credits. It will create an audit of the dual enrollment courses from the student's transcripts as long as there is a "D" in the Honors column of the student's transcripts.'''
 +
 
 
===Video===
 
===Video===
 
[[media:TR-DualEnrollAudit.mov|Dual Enrollment Audit video]]
 
[[media:TR-DualEnrollAudit.mov|Dual Enrollment Audit video]]
  
 +
==Menu Location==
 +
 +
'''Transcripts > List > Dual Enrollment Audit'''
 +
 +
==Setup Options==
 +
 +
[[File:dualenrollauditsetup2.png]]
 +
 +
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 +
 +
'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
 +
 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
 +
'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade.
 +
 +
'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose the desired enthnicity.
 +
 +
'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
 +
 +
'''Missing''' select to list the students that are missing selected information about their dual enrollment courses.
 +
 +
'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 +
 +
'''Active Only''' - Defaults to checked with current date to pull a list of students who are actively enrolled for the current date.
 +
 +
'''Include Current Year records''' select to include the current year's dual enrollment courses.
 +
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 +
Click '''OK''' to continue.
  
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On the left navigation panel, select '''Transcripts''', '''List''' and '''Dual Enrollment Audit'''.
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==Main==
  
 +
[[File:dualenrollauditmain.png]]
  
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'''Setup Box Options'''
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===Column Headers===
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Student''' - Student's name.
  
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For other set up values not listed in the standard set up list:
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'''SIDNO''' - Student's identification number.
  
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:*'''Missing''' select to list the students that are missing selected information about their dual enrollment courses.
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'''SASID''' - Student's state identification number.
  
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:*'''Include Current Year records''' select to include the current year's dual enrollment courses.
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'''ST Gd''' - grade level of the student.
  
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Click '''OK''' to advance to the next page.
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'''Eth''' - Student's ethnicity.
  
 +
'''Gen''' - Student's gender.
  
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'''Column Headers'''
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'''TR Gd''' - Student's grade level when the course was earned.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Sch''' - School number offering the course.
  
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For other columns not listed in the common column list:
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'''Year''' - STS session year.
  
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:*'''ST Gd: grade level of the student
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'''Course''' - Course student is enrolled.
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:*'''TR Gd''': Student's grade level when the course was earned
 
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:*'''Sch''': School number offering the course.
 
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:*'''Year''': STS session year
 
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:*'''Course''': Course student is enrolled .
 
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:*'''Term''': Term of school year.
 
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:*'''Enrolled Dist''': School district in which the student is enrolled.
 
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:*'''Enrolled Sch''': School in which the student is enrolled.
 
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:*'''Post Secondary Site''': post secondary site (college, etc.)
 
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:*'''College Hr''': Number of college hours for the course.
 
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:*'''Honors''': Marked by a D to signify a dual enrollment course.
 
  
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===Buttons at the Bottom of the Screen===
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'''Term''' - Term of school year.
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#'''Setup''': Allows you to return to the setup box and adjust the settings without exiting the program.
 
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#'''Print''': Click the '''Print''' button to obtain a printout of the report. To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
 
  
 +
'''Enrolled Dist''' - School district in which the student is enrolled.
  
 +
'''Enrolled Sch''' - School in which the student is enrolled.
  
 +
'''Post Secondary Site''' - post secondary site (college, etc.)
 +
 +
'''College Hr''' - Number of college hours EARNED for the course.
 +
 +
'''Honors''' - Marked by a D to signify a dual enrollment course.
 +
 +
'''Econ Dis''' - Is student Economically Disadvantaged.  Yes or blank for No.  To see the Yes on the report, the student will need to have an ECD code Special Code in [[Student Master]] at the top of the 'Special Codes Information' box and/or at the bottom where it says Economic (if applicable).
 +
 +
'''Sped''' - Is student Sped.  Yes or blank for No.
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 +
'''LEP''' - Is student LEP.  Yes or blank for No.
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'''Military''' - Is Father/Mother/Guardian Military. Yes or blank for No.
 +
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 +
==Bottom==
 +
[[File:sch9.png]]
 +
 +
'''Setup''' - the user may change the settings previously selected for running the program.
 +
 +
'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
 +
 +
'''Help''' - takes you to the Help website for written instructions and instructional videos.
 +
 +
 +
 +
 +
----
 +
[[Transcripts|'''Transcripts''' Main Page]]
  
 
----
 
----
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:[[WebPams|'''JCampus''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]
−
::[[Transcripts|'''Transcripts''' Main Page]]
 

Latest revision as of 08:07, 25 July 2023

This program will show the user a list of students who have earned dual enrollment course credits. It will create an audit of the dual enrollment courses from the student's transcripts as long as there is a "D" in the Honors column of the student's transcripts.

Video

Dual Enrollment Audit video

Menu Location

Transcripts > List > Dual Enrollment Audit

Setup Options

Dualenrollauditsetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Missing select to list the students that are missing selected information about their dual enrollment courses.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Active Only - Defaults to checked with current date to pull a list of students who are actively enrolled for the current date.

Include Current Year records select to include the current year's dual enrollment courses.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Click OK to continue.

Main

Dualenrollauditmain.png

Column Headers

Student - Student's name.

SIDNO - Student's identification number.

SASID - Student's state identification number.

ST Gd - grade level of the student.

Eth - Student's ethnicity.

Gen - Student's gender.

TR Gd - Student's grade level when the course was earned.

Sch - School number offering the course.

Year - STS session year.

Course - Course student is enrolled.

Term - Term of school year.

Enrolled Dist - School district in which the student is enrolled.

Enrolled Sch - School in which the student is enrolled.

Post Secondary Site - post secondary site (college, etc.)

College Hr - Number of college hours EARNED for the course.

Honors - Marked by a D to signify a dual enrollment course.

Econ Dis - Is student Economically Disadvantaged. Yes or blank for No. To see the Yes on the report, the student will need to have an ECD code Special Code in Student Master at the top of the 'Special Codes Information' box and/or at the bottom where it says Economic (if applicable).

Sped - Is student Sped. Yes or blank for No.

LEP - Is student LEP. Yes or blank for No.

Military - Is Father/Mother/Guardian Military. Yes or blank for No.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - the user may change the settings previously selected for running the program.

Print - This will allow the user to print the report.

Help - takes you to the Help website for written instructions and instructional videos.



Transcripts Main Page

JCampus Main Page

Retrieved from EDgear Wiki