Difference between revisions of "Parent Contact Count"

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'''The Parent Contact Count report gives a count of contacts made by Staff, or by Student, and the method of contact used by the staff member'''.
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'''This program will provide a way for the user to see contacts made in the [[Parent Contact Log]]. It can be viewed by using the By Teacher tab which is listed by the teacher/staff, the By Student tab which is listed by the student and By Grade tab which is listed by grade levels.'''
 +
*Also, when a teacher sends an email using Classroom> Reports> Roster> [[Email Report]], they will see the results in iGear> [[Parent Contact Log]]  AND  Reports>  Parent Contact Count.
  
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===Getting Started===
 
  
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[[File:parent contact location.png]]
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==Menu Location==
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On the left, click on '''Student Master'''. Under '''Counts''', select '''Parent Contact Count'''.
 
  
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'''Student > Count > Parent Contact Count'''
  
 
==Setup Options==
 
==Setup Options==
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[[File:parent count setup.png]]
 
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.  
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[[File:parconctsetup.png]]
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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'''District''' - Default value is based on the user's security settings. It will be limited to the user's district only.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
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'''Grade''' - Leave blank or select all to include all grades. Otherwise, choose the desired grade.
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Gender''' - Leave blank or select all to include all genders. Otherwise, choose the desired gender.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
  
 
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
 
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
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'''Active Only''' - This choice will list only those students who are active as of the date selected in the As of Date field.
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'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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 +
'''OK''' - Click OK to continue.
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 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
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==Main By Teacher==
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[[File:parentcontacttext1.png]]
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===Column Headers===
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'''District''' - Staff member's district of employment.
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'''School''' - Staff member's school of employment.
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'''Staff Name''' - Staff contact's name.
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'''Staff ID''' - Staff contact's identification number.
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'''Email''' - Total number contact's made by email.
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'''Phone''' - Total number contact's made by phone.
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'''Phone Text''' - Total number of text messages sent.
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'''Letters''' - Total number contact's made by letters.
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 +
'''Conferences''' - Total number contact's made by conferences.
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 +
'''Home Visits''' - Total number contact's made by home visits.
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 +
'''Notes''' - Total number contact's made by school notes or teacher notes.
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 +
'''Other''' - Total number contact's made by other.
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 +
'''No Contact''' - Total number where no contact was made.
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'''Total''' - Total number of contacts made.
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 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
==Main By Student==
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 +
[[File:studentcontacttext1.png]]
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===Column Headers===
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 +
'''District''' - Student's district of enrollment.
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'''School''' - Student's school of enrollment.
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 +
'''Student Name''' - Student's name.
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 +
'''Sidno''' - Student's identification number.
 +
 
 +
'''Email''' - Total number contact's made by email.
 +
 
 +
'''Phone''' - Total number contact's made by phone.
 +
 
 +
'''Phone Text''' - Total number of text messages sent.
 +
 
 +
'''Letters''' - Total number contact's made by letters.
 +
 
 +
'''Conferences''' - Total number contact's made by conferences.
 +
 
 +
'''Home Visits''' - Total number contact's made by home visits.
 +
 
 +
'''Notes''' - Total number contact's made by school notes or teacher notes.
 +
 
 +
'''Other''' - Total number contact's made by other.
 +
 
 +
'''No Contact''' - Total number where no contact was made.
 +
 
 +
'''Total''' - Total number of contacts made.
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
==Main By Grade==
 +
 
 +
[[File:gradecontacttext1.png]]
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 +
'''Grade''' - Student's grade of enrollment.
 +
 
 +
'''Email''' - Total number contact's made by email.
 +
 
 +
'''Phone''' - Total number contact's made by phone.
 +
 
 +
'''Phone Text''' - Total number of text messages sent.
 +
 
 +
'''Letters''' - Total number contact's made by letters.
 +
 
 +
'''Conferences''' - Total number contact's made by conferences.
 +
 
 +
'''Home Visits''' - Total number contact's made by home visits.
  
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'''As-of-date''' - Limits the list to those students who are actively enrolled as of the date selected.
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'''Notes''' - Total number contact's made by school notes or teacher notes.
  
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Click the '''OK''' button to bring up the list of selected students
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'''Other''' - Total number contact's made by other.
  
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==Main==
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'''No Contact''' - Total number where no contact was made.
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[[File:parent contact teacher.png]]
 
  
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'''Column Headers'''
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'''Total''' - Total number of contacts made.
  
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'''District''' - Staff member's district of employment
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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'''Sch''' - Staff member's school of employment
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*'''To see student information click on a number in the grade main box.
  
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'''Staff Name''' - Staff member's contact name
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==Student Information== 
  
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'''Staff Id''' - Staff member's contact identification number
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[[File:studentinformation.png]]
  
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'''Email''' - Total contacts made by '''Email'''
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===Column Headers===
  
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'''By Mail'''--Total contacts made by '''Mail'''
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'''Sch''' - School site number.
  
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'''By Phone'''--Total contacts made by '''Phone'''
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'''Student Name''' - Student's name.
  
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'''By Letter'''--Total contacts made by '''Letter'''
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'''SIDNO''' - Student's school identification number.
  
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'''By Conference'''--Total contacts made by '''Conference'''
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'''Contact Type''' - Type of contact made.
  
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'''Home Visit'''--Total contacts made by '''Home Visits'''
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'''Relationship''' - Relationship of contactee to student.  Blank if Discipline/SBLC Referral.
  
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'''Notes'''--Total number of contacts made by '''Teacher Notes''' and '''School Notes'''.
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'''Contact Date''' - Date contact was made.
  
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'''Other'''--Total contacts made by '''Other'''.
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'''Disc Referral''' - Is this a Discipline Referral contact.
  
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'''No Contact'''--Total number where '''No Contact''' was made.
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'''Log Entry''' - Log of comments by staff contact to contactee.  If a Discipline Referral or SBLC Referral, then type of parent contact made.
  
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'''Total'''--Total number of '''Contact Made'''.
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'''Reason''' - Reason
  
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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'''Working with the Report'''
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==Bottom==
  
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# Click on any count number to see detailed contact information.
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[[File:parconctbottom.png]]
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# By default, the screen shows counts by Staff Member.
 
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# To change to counts, click the tab on the lower left of the screen.
 
  
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'''Setup''' - Click to go back to the Setup box.
  
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'''Print Options'''
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''Help''' - Click to view written instructions and/or videos.
  
  
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''Last Updated: 2015-12-31 (rd)''
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----
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[[Grades|'''Classroom''' Main Page]]
 +
----
 +
[[Grades|'''Grades''' Main Page]]
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:01, 25 July 2023

This program will provide a way for the user to see contacts made in the Parent Contact Log. It can be viewed by using the By Teacher tab which is listed by the teacher/staff, the By Student tab which is listed by the student and By Grade tab which is listed by grade levels.

  • Also, when a teacher sends an email using Classroom> Reports> Roster> Email Report, they will see the results in iGear> Parent Contact Log AND Reports> Parent Contact Count.


Menu Location

Student > Count > Parent Contact Count

Setup Options

Parconctsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grades. Otherwise, choose the desired grade.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click OK to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main By Teacher

Parentcontacttext1.png

Column Headers

District - Staff member's district of employment.

School - Staff member's school of employment.

Staff Name - Staff contact's name.

Staff ID - Staff contact's identification number.

Email - Total number contact's made by email.

Phone - Total number contact's made by phone.

Phone Text - Total number of text messages sent.

Letters - Total number contact's made by letters.

Conferences - Total number contact's made by conferences.

Home Visits - Total number contact's made by home visits.

Notes - Total number contact's made by school notes or teacher notes.

Other - Total number contact's made by other.

No Contact - Total number where no contact was made.

Total - Total number of contacts made.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Main By Student

Studentcontacttext1.png

Column Headers

District - Student's district of enrollment.

School - Student's school of enrollment.

Student Name - Student's name.

Sidno - Student's identification number.

Email - Total number contact's made by email.

Phone - Total number contact's made by phone.

Phone Text - Total number of text messages sent.

Letters - Total number contact's made by letters.

Conferences - Total number contact's made by conferences.

Home Visits - Total number contact's made by home visits.

Notes - Total number contact's made by school notes or teacher notes.

Other - Total number contact's made by other.

No Contact - Total number where no contact was made.

Total - Total number of contacts made.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Main By Grade

Gradecontacttext1.png

Grade - Student's grade of enrollment.

Email - Total number contact's made by email.

Phone - Total number contact's made by phone.

Phone Text - Total number of text messages sent.

Letters - Total number contact's made by letters.

Conferences - Total number contact's made by conferences.

Home Visits - Total number contact's made by home visits.

Notes - Total number contact's made by school notes or teacher notes.

Other - Total number contact's made by other.

No Contact - Total number where no contact was made.

Total - Total number of contacts made.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

  • To see student information click on a number in the grade main box.

Student Information

Studentinformation.png

Column Headers

Sch - School site number.

Student Name - Student's name.

SIDNO - Student's school identification number.

Contact Type - Type of contact made.

Relationship - Relationship of contactee to student. Blank if Discipline/SBLC Referral.

Contact Date - Date contact was made.

Disc Referral - Is this a Discipline Referral contact.

Log Entry - Log of comments by staff contact to contactee. If a Discipline Referral or SBLC Referral, then type of parent contact made.

Reason - Reason

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Parconctbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Classroom Main Page

Grades Main Page

JCampus Main Page

Retrieved from EDgear Wiki