Difference between revisions of "Student Request Fast Loader"
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| − | ''' | + | '''This program provides the user a way to load and/or unload student course requests for one or more courses to groups of students at one time in a loader format. Students are on the left side of the screen, and courses to select for requests are on the right.''' |
===Video=== | ===Video=== | ||
| Line 7: | Line 7: | ||
==Menu Location== | ==Menu Location== | ||
| + | '''Scheduling > Loaders > Student Request Fast Loader''' | ||
| − | + | ==Setup Options== | |
| + | [[File:studreqfastloadersetup2.png]] | ||
| − | ''' | + | '''Year''' - Select the appropriate school year. For this program, select the '''Year''' for the upcoming school year. |
| − | + | '''District''' - Default value is based on the user's security settings. It will be limited to their district only. | |
| − | + | '''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code. | |
| − | ''' | + | '''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level. |
| − | ''' | + | '''Gender''' - Leave blank or select all to include both genders. Otherwise, choose the desired gender. |
| − | ''' | + | '''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity. |
| − | ''' | + | '''Sports''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sports code. |
| − | ''' | + | '''Clubs''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code. |
| − | ''' | + | '''Teams''' - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team. |
| − | ''' | + | '''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view. |
| − | ''' | + | '''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code. |
| − | ''' | + | '''Custom Codes''' - Select the custom codes created in the Custom Codes Management to filter the student list. |
| − | ''' | + | '''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code. |
| − | |||
| − | |||
'''Active Only''' - A check will limit the list of students to only students who are enrolled. Default is to have this checked. | '''Active Only''' - A check will limit the list of students to only students who are enrolled. Default is to have this checked. | ||
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'''As of Date''' - If “Active Only” is checked, students enrolled as of this date will be displayed on the left side of the screen. The default is to have the current date, but can be set to the first day of school next year to show the new students gained for next year. | '''As of Date''' - If “Active Only” is checked, students enrolled as of this date will be displayed on the left side of the screen. The default is to have the current date, but can be set to the first day of school next year to show the new students gained for next year. | ||
| − | ''' | + | '''Sped:''' |
| − | + | ||
| − | + | '''All''' - Select this to show all students. | |
| − | + | ||
| + | '''Sped Only''' - Select this to show Sped only students. | ||
| + | |||
| + | '''Non Sped''' - Select this to show Non Sped students | ||
| + | |||
| + | '''504:''' | ||
| + | |||
| + | '''All''' - Select this to show all students. | ||
| + | |||
| + | '''504 Only''' - Select this to show 504 only students. | ||
| + | |||
| + | '''Non 504''' - Select this to show Non 504 students. | ||
| + | |||
| + | '''LEP:''' | ||
| + | |||
| + | '''All''' - Select this to show all students. | ||
| + | |||
| + | '''LEP Only''' - Select this to show LEP only students. | ||
| − | + | '''Non LEP''' - Select this to show Non LEP students. | |
| − | |||
| − | |||
| − | |||
| − | ''' | + | '''Edit Next School Request''' - This setting will allow you to view the students at the schools they are enrolled for next, and allow you to load their templates for their next school. To use this feature, the user must have the security action for Load Student Course Requests of Allow Selection of Next Year Students. |
| − | |||
| − | |||
| − | |||
| − | ''' | + | '''Select Year to Schedule''' - Select all year(s) you wish to load request for. Leave this box empty, or select the year equal to the year selected on the setup screen, to schedule all selected students only to the selected year on the setup screen, and schedule them to all the selected courses (no matter what the course grade levels are). Up to 5 years can be selected for scheduling. When more than 1 year is selected, the scheduler will only schedule the student to equal to, or later than the year selected on the setup screen up to their 12th grade level year. Important Note: When scheduling multiple years, the scheduler requires the course grade levels in the course catalog match the grade level of the student as they progress year to year. |
'''Course Criteria''' | '''Course Criteria''' | ||
| − | |||
| − | + | '''Course Grades''' - This option limits the course list to only the courses with the selected grades so click to limit the grade level of courses to pick from. This option does not apply to the "Stu(dent) Courses Filter". | |
| − | + | ||
| − | + | '''Transcript Group''' - Click to limit the transcript group of courses to pick from. Example: Transcript group of “English” will limit the pick list of courses to those categorized as "English" such as English I, Reading I, etc. | |
| + | |||
| + | '''Limit Courses to Master Schedule?''' - Use only courses in current Master Schedule. | ||
| − | ''' | + | '''Active Courses Only?''' - Select to see only active courses. |
| − | + | '''Stu Courses Filter''' - This option limits the student list to only students currently requesting the course(s) selected in this filter. Leave empty to not filter the students by the requested courses. So, only show courses that students have requested. | |
'''OK''' - Click to continue. | '''OK''' - Click to continue. | ||
| + | |||
| + | To find definitions for standard setup values, follow this link: [[Standard Setup Options]]. | ||
==Main== | ==Main== | ||
| − | [[File: | + | [[File:studentrequest2.png]] |
| + | |||
| + | ===Left Side=== | ||
| + | |||
| + | '''Student Name''' - Student's/employee's full name. | ||
| + | |||
| + | '''Sidno, ID''' - Local ID of the student. | ||
| + | |||
| + | '''Grade''' - Grade level of the student and/or course. | ||
| − | ''' | + | '''Ethnic''' - Primary ethnicity of the student/employee. |
| − | ''' | + | '''Gender, Gen''' - Gender of the student/employee. |
| − | ''' | + | '''Homeroom''' - Student's homeroom. |
| − | ''' | + | '''District (Dist)''' - District in which the student is enrolled. |
| − | ''' | + | '''School/Site''' - Site code of the school in which the student/employee is enrolled/works. |
| − | ''' | + | '''Previous Sch''' - Student's previous school of enrollment. |
| − | ''' | + | '''Next Sch''' - Student's next school year. |
| − | + | ===Right Side=== | |
'''Course''' - Course Name | '''Course''' - Course Name | ||
'''Gr''' - Course Grade Level | '''Gr''' - Course Grade Level | ||
| + | |||
| + | '''School Offered''' - School offering the course | ||
'''Cred''' - Credit Value of Course | '''Cred''' - Credit Value of Course | ||
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'''Local''' - Lock Number | '''Local''' - Lock Number | ||
| + | |||
| + | To find definitions of commonly used column headers, follow this link: [[Common Column Headers]]. | ||
On screen, the user will see that there are students with select boxes on the left, and courses with select boxes on the right. Additionally, on the lower right, the user will notice that | On screen, the user will see that there are students with select boxes on the left, and courses with select boxes on the right. Additionally, on the lower right, the user will notice that | ||
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This will place a check in each student’s box. To clear all selections, click in the same box again. | This will place a check in each student’s box. To clear all selections, click in the same box again. | ||
| − | + | '''Selecting Courses''' - To locate a desired course either: | |
Scroll up / down to the desired course | Scroll up / down to the desired course | ||
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this point, requests have been assigned. | this point, requests have been assigned. | ||
| − | Remove the selected course requests from the selected students: If a mistake was made, or a correction needed, and the requests need to be taken away, first select the desired students, then | + | |
| + | '''Remove the selected course requests''' from the selected students: If a mistake was made, or a correction needed, and the requests need to be taken away, first select the desired students, then | ||
select the desired course to take away as a request. Click the '''Unload Request''' button. The system will think a moment, then display a message of “'''Student Requests Unset!”'''. At | select the desired course to take away as a request. Click the '''Unload Request''' button. The system will think a moment, then display a message of “'''Student Requests Unset!”'''. At | ||
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==Bottom== | ==Bottom== | ||
| + | |||
[[File:request fast loader bottom.png]] | [[File:request fast loader bottom.png]] | ||
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'''Unload Requests''' - Click this button to remove selected course requests from selected students. | '''Unload Requests''' - Click this button to remove selected course requests from selected students. | ||
| − | '''Setup''' - Click to | + | '''Setup''' - Click to go back to the Setup box. |
| − | '''Print''' - | + | [[Standard Print Options | '''Print''']] - This will allow the user to print the report. |
| − | + | ||
| − | '''Help''' - | + | '''Help''' - Click to view written instructions and/or videos. |
| + | ---- | ||
| + | [[Scheduling|'''Scheduling''' Main Page]] | ||
---- | ---- | ||
| − | + | [[WebPams|'''JCampus''' Main Page]] | |
Latest revision as of 12:31, 24 July 2023
This program provides the user a way to load and/or unload student course requests for one or more courses to groups of students at one time in a loader format. Students are on the left side of the screen, and courses to select for requests are on the right.
Video
Student Request Fast Loader video
Menu Location
Scheduling > Loaders > Student Request Fast Loader
Setup Options
Year - Select the appropriate school year. For this program, select the Year for the upcoming school year.
District - Default value is based on the user's security settings. It will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.
Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.
Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sports code.
Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.
Teams - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team.
Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.
Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.
Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
Active Only - A check will limit the list of students to only students who are enrolled. Default is to have this checked.
As of Date - If “Active Only” is checked, students enrolled as of this date will be displayed on the left side of the screen. The default is to have the current date, but can be set to the first day of school next year to show the new students gained for next year.
Sped:
All - Select this to show all students.
Sped Only - Select this to show Sped only students.
Non Sped - Select this to show Non Sped students
504:
All - Select this to show all students.
504 Only - Select this to show 504 only students.
Non 504 - Select this to show Non 504 students.
LEP:
All - Select this to show all students.
LEP Only - Select this to show LEP only students.
Non LEP - Select this to show Non LEP students.
Edit Next School Request - This setting will allow you to view the students at the schools they are enrolled for next, and allow you to load their templates for their next school. To use this feature, the user must have the security action for Load Student Course Requests of Allow Selection of Next Year Students.
Select Year to Schedule - Select all year(s) you wish to load request for. Leave this box empty, or select the year equal to the year selected on the setup screen, to schedule all selected students only to the selected year on the setup screen, and schedule them to all the selected courses (no matter what the course grade levels are). Up to 5 years can be selected for scheduling. When more than 1 year is selected, the scheduler will only schedule the student to equal to, or later than the year selected on the setup screen up to their 12th grade level year. Important Note: When scheduling multiple years, the scheduler requires the course grade levels in the course catalog match the grade level of the student as they progress year to year.
Course Criteria
Course Grades - This option limits the course list to only the courses with the selected grades so click to limit the grade level of courses to pick from. This option does not apply to the "Stu(dent) Courses Filter".
Transcript Group - Click to limit the transcript group of courses to pick from. Example: Transcript group of “English” will limit the pick list of courses to those categorized as "English" such as English I, Reading I, etc.
Limit Courses to Master Schedule? - Use only courses in current Master Schedule.
Active Courses Only? - Select to see only active courses.
Stu Courses Filter - This option limits the student list to only students currently requesting the course(s) selected in this filter. Leave empty to not filter the students by the requested courses. So, only show courses that students have requested.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Left Side
Student Name - Student's/employee's full name.
Sidno, ID - Local ID of the student.
Grade - Grade level of the student and/or course.
Ethnic - Primary ethnicity of the student/employee.
Gender, Gen - Gender of the student/employee.
Homeroom - Student's homeroom.
District (Dist) - District in which the student is enrolled.
School/Site - Site code of the school in which the student/employee is enrolled/works.
Previous Sch - Student's previous school of enrollment.
Next Sch - Student's next school year.
Right Side
Course - Course Name
Gr - Course Grade Level
School Offered - School offering the course
Cred - Credit Value of Course
Honors - Honor Codes associated with Course
STD - Standard Course Type
SEM - Number of Semester Course lasts
#PDs - Number of Periods the Course lasts
PRI - School Priority of Course
SEQ - Schedule Sequence of Course
Group - Transcript Group Code
ST Code - State Code
Local - Lock Number
To find definitions of commonly used column headers, follow this link: Common Column Headers.
On screen, the user will see that there are students with select boxes on the left, and courses with select boxes on the right. Additionally, on the lower right, the user will notice that
there are course alpha select buttons, along with a course search text box.
Selecting Students - Click the select box next to the desired students. To select all students shown, click the box in the upper left next to the column header labeled “SEL”.
This will place a check in each student’s box. To clear all selections, click in the same box again.
Selecting Courses - To locate a desired course either:
Scroll up / down to the desired course
In the lower right under the courses, click an alpha button to move the course listing to the letter clicked
In the lower right, type part or all of a course name to move the course listing to the desired course.
When the desired course is located, click the select box next to the desired course(s). To clear the selection, click the box in the upper middle of the courses listing next to the
column labeled “SEL”. This will place a check mark by each course. Click again to clear the check marks from all select boxes for courses.
Assign the selected course requests to the selected students: Click the Load Request button. The system will think a moment, then return a message of “Students requests set!”. At
this point, requests have been assigned.
Remove the selected course requests from the selected students: If a mistake was made, or a correction needed, and the requests need to be taken away, first select the desired students, then
select the desired course to take away as a request. Click the Unload Request button. The system will think a moment, then display a message of “Student Requests Unset!”. At
this point, the requests have been removed. Also, the Unload Request will work even if you leave this program and come back to it later.
Bottom
Load Requests - Click this button to assign selected course requests to selected students.
Unload Requests - Click this button to remove selected course requests from selected students.
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
