Difference between revisions of "National Clearing House Interface"
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| + | '''This interface program will provide the user a way to extract enrollment status information in the required Clearinghouse format.''' | ||
| + | ==Menu Location== | ||
| − | + | '''Student > Interfaces > National Clearing House Interface''' | |
| − | + | ==Setup Options== | |
| − | + | [[File:natclearhousesetup.png]] | |
| + | |||
| + | '''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list. | ||
| + | |||
| + | '''District''' - Default value is based on the user’s security settings. The user will be limited to their district only. | ||
| + | |||
| + | '''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code. | ||
| + | |||
| + | '''Grades''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level. | ||
| + | |||
| + | '''OK''' - Click to continue. | ||
| + | |||
| + | To find definitions for standard setup values, follow this link: [[Standard Setup Options]]. | ||
| + | |||
| + | ==Main== | ||
| + | |||
| + | [[File:natclearhousemain.png]] | ||
| + | |||
| + | ===Column Headers=== | ||
| + | |||
| + | '''PD3''' - Detail Row - exactly 3 characters | ||
| + | |||
| + | '''SS Number''' - Student's social security number. | ||
| + | |||
| + | '''Student First Name''' - Student's first name. | ||
| + | |||
| + | '''Student Middle Name''' - Student's middle name. | ||
| + | |||
| + | '''Student Last Name''' - Student's last name. | ||
| + | |||
| + | '''Suffix''' - Student's generational suffix. | ||
| + | |||
| + | '''Previous Last Name''' - Student's last name. | ||
| + | |||
| + | '''Previous First Name''' - Student's first name. | ||
| + | |||
| + | '''DOB''' - Student's date of birth. | ||
| + | |||
| + | '''Student ID''' - Student's identification number. | ||
| + | |||
| + | '''Diploma Type''' - Student's expected diploma type at graduation. | ||
| + | |||
| + | '''Graduation Date''' - School's graduation date. | ||
| + | |||
| + | '''FERPA''' - Family Educaitonal Rights and Privace Act. (Choose yes or no) | ||
| + | |||
| + | '''School Name''' - School name of enrollment. | ||
| + | |||
| + | '''ACT High School Code''' - ACT score. | ||
| + | |||
| + | '''Gender''' - Student's gender. | ||
| + | |||
| + | '''Ethnic''' - Student's ethnicity/race. | ||
| + | |||
| + | '''Economically Disadvantaged''' - Student is economically disadvantaged based on lunch status. (Choose yes or no) | ||
| + | |||
| + | '''Math 8th Grade Assessment''' - 8th grade math. | ||
| + | |||
| + | '''ELA/Reading 8th Grade Assessment''' - 8th grade ELA. | ||
| + | |||
| + | '''High School Assessment Result, Math''' - High School math. | ||
| + | |||
| + | '''High School Assessment Result, ELA/Reading''' - High School ELA/Reading. | ||
| + | |||
| + | '''LEP''' - Student is limited English proficient. (Choose yes or no) | ||
| + | |||
| + | '''Number of Semesters of Math Completed''' - Math semesters completed. | ||
| + | |||
| + | '''Dual Enrollment''' - Dual enrollment (Choose yes or no) | ||
| + | |||
| + | '''Disability''' - Disabled (Choose yes or no) | ||
| + | |||
| + | '''School''' - School site number. | ||
| + | |||
| + | '''ED''' - This is the end of student detail records. | ||
| + | |||
| + | To find definitions of commonly used column headers, follow this link: [[Common Column Headers]]. | ||
| + | |||
| + | ==Bottom== | ||
| + | |||
| + | [[File:natclearhousebottom.png]] | ||
| + | |||
| + | '''Setup''' - Click to go back to the Setup box. | ||
| + | |||
| + | '''Export''' - Choose the file type that your vendor has requested by clicking the choice: Comma-Quote or Fix Length. | ||
| + | |||
| + | '''Help''' - Click to view written instructions and/or videos. | ||
| + | |||
| + | |||
| + | ---- | ||
| + | [[Student Master|'''Student Master''' Main Page]] | ||
| + | |||
| + | ---- | ||
| + | [[WebPams|'''JCampus''' Main Page]] | ||
Latest revision as of 08:39, 20 July 2023
This interface program will provide the user a way to extract enrollment status information in the required Clearinghouse format.
Menu Location
Student > Interfaces > National Clearing House Interface
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
Grades - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
PD3 - Detail Row - exactly 3 characters
SS Number - Student's social security number.
Student First Name - Student's first name.
Student Middle Name - Student's middle name.
Student Last Name - Student's last name.
Suffix - Student's generational suffix.
Previous Last Name - Student's last name.
Previous First Name - Student's first name.
DOB - Student's date of birth.
Student ID - Student's identification number.
Diploma Type - Student's expected diploma type at graduation.
Graduation Date - School's graduation date.
FERPA - Family Educaitonal Rights and Privace Act. (Choose yes or no)
School Name - School name of enrollment.
ACT High School Code - ACT score.
Gender - Student's gender.
Ethnic - Student's ethnicity/race.
Economically Disadvantaged - Student is economically disadvantaged based on lunch status. (Choose yes or no)
Math 8th Grade Assessment - 8th grade math.
ELA/Reading 8th Grade Assessment - 8th grade ELA.
High School Assessment Result, Math - High School math.
High School Assessment Result, ELA/Reading - High School ELA/Reading.
LEP - Student is limited English proficient. (Choose yes or no)
Number of Semesters of Math Completed - Math semesters completed.
Dual Enrollment - Dual enrollment (Choose yes or no)
Disability - Disabled (Choose yes or no)
School - School site number.
ED - This is the end of student detail records.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Export - Choose the file type that your vendor has requested by clicking the choice: Comma-Quote or Fix Length.
Help - Click to view written instructions and/or videos.
