Difference between revisions of "Enrollment Records Count"

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==Menu Location==
 
==Menu Location==
  
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[[File:enrollmentrecordsmenu.png]]
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'''Student > Count > Enrollment Records Count'''
  
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==Setup Options==
 +
 +
[[File:enrollrecctsetup.png]]
 +
 +
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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On the left navigation panel, select '''Student Master''' > '''Count''' > '''Enrollment Records Count'''.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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==Setup Options==
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
 +
 
 +
'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
  
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[[File:nanenrollmentrecordssetup.png]]
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''Count Student Only Once''' - Check this box to count student only once.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all
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'''Custom Codes''' - Select the Custom Codes created in the [[Custom Code Management]] to filter the student list.
  
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schools in your district.
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'''Sped:'''
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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'''All''' - Select to view all students.
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Sped Only''' - Select to view only Sped students.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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'''Non Sped''' - Select to view only non Sped students.
  
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the field to the right of Gender to select the desired gender to be included.
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'''504:'''
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in
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'''All''' - Select to view all students.
  
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the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''504 Only''' - Select to view only 504 students.
  
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''Non 504''' - Select to view only non 504 students.
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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'''LEP:'''
  
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the field to the right of Special Codes to select the desired special code(s) to view.
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'''All''' - Select to view all students.
  
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'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all); show LEP Only, Non LEP, both (all).  
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'''LEP Only''' - Select to view only LEP students.
  
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Examples that indicate whether or not to include information on the report include show LEP, show counselor, show school name and show class period.
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'''Non LEP''' - Select to view only non LEP students.
  
 
'''OK''' - Click to continue
 
'''OK''' - Click to continue
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
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===Column Headers===
 
===Column Headers===
  
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'''Sch'''Site code of the school in which the student is enrolled
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'''Sch''' - Site code of the school in which the student is enrolled
  
 
'''School Name''' - name of the school in which the student is enrolled
 
'''School Name''' - name of the school in which the student is enrolled
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'''-1, 00, 01 through 99''' - Grade levels of the students
 
'''-1, 00, 01 through 99''' - Grade levels of the students
  
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'''Total''' -Total of students in all grade levels
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'''Total''' - Total of students in all grade levels
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
+
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
Click on the counts (numbers) under each column to get a list of the students and their enrollment information.
 
Click on the counts (numbers) under each column to get a list of the students and their enrollment information.
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[[File:nanenrollmentrecordsbottom.png]]
 
[[File:nanenrollmentrecordsbottom.png]]
  
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'''Setup''' - Click to go back to the Setup box.
 +
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
  
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'''Setup''' - Click to go back to the Setup box.
 
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
 
  
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'''HELP''' - Click the '''Help''' button on the bottom of the page to view written instructions and/or videos.
 
  
  

Latest revision as of 08:37, 20 July 2023

This program will produce a count of student enrollment records.

Menu Location

Student > Count > Enrollment Records Count

Setup Options

Enrollrecctsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Count Student Only Once - Check this box to count student only once.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Nanenrollmentrecordsmain.png

Column Headers

Sch - Site code of the school in which the student is enrolled

School Name - name of the school in which the student is enrolled

-1, 00, 01 through 99 - Grade levels of the students

Total - Total of students in all grade levels

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Click on the counts (numbers) under each column to get a list of the students and their enrollment information.

Bottom

Nanenrollmentrecordsbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.



Student Master Main Page

JCampus Main Page

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