Difference between revisions of "State ID Loader"

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The '''State ID Loader''' will import a state ID number file from the Louisiana Department of Education. The student's state ID number is brought into the '''State ID''' field of the '''Student Master''' screen.
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:[[File:StateID stumaster.png]]
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'''This program will import a state ID number file from the Louisiana Department of Education (Instructions can be found at the end of this document). These numbers will be imported into the SASID field in Student Master.'''
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==Menu Location==
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'''Student > Loaders> State ID Loader'''
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==Setup Options==
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[[File:idsetup.png]]
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'''Year''' - Defaults to the current year.  A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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'''File''' - Click on Choose File and select the file that was downloaded from the state site.
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'''OK''' - CLick to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]]
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==Main==
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[[File:idmain.png]]
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===Column Headers===
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'''Last Name''' - Student's Last Name
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'''First Name''' - Student's First Name
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'''Middle Name''' - Student's Middle Name
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'''Suffix''' - Student's Generational Suffix
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'''SIDNO''' - Student Identification Number
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'''State ID Num''' - Student's State Identification Number
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To find definitions of commonly used column headers follow this link:  [[Common Column Headers]].
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==Bottom==
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[[File:idbottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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===Obtain the State ID File From LA DOE SIS===
 
===Obtain the State ID File From LA DOE SIS===
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# Go to the Louisiana DOE SIS reporting site.
 
# Go to the Louisiana DOE SIS reporting site.
 
# Click the '''File''' tab at the top.
 
# Click the '''File''' tab at the top.
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# The '''SASID''' is a 10 digit number found toward the end of the file.
 
# The '''SASID''' is a 10 digit number found toward the end of the file.
 
#*[[File:SIS DOE StateID.png]]
 
#*[[File:SIS DOE StateID.png]]
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===Importing State ID File SISFO4 into JCampus===
 
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# In the left navigation panel, click '''Student Master'''.
 
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# Click '''Loaders''' to expand the Loaders listing of programs.
 
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# Click '''State ID Loader'''.  A setup box will appear.
 
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# Set the '''Year''' to the current year.  '''District''' will default based on the user's login.
 
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# For '''File''', click in the cell to the right labeled ''Choose File''.
 
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# A file browsing window will appear.  Browse to where the SISFO4 - Enrollment Derivation Extract file was placed on your computer.
 
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# Select the file, then click '''OK'''.
 
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# You will be returned to the setup box. 
 
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# Click '''OK''' to process the file.
 
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#*[[File:Testing ID choosefile.png]]
 
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# You will get the list of students and their SASID as a result. If there are any processing errors you will receive a popup with the errors.
 
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# If a listing of students with '''State ID''' is desired, go to Student Master > Lists to run the [[Testing List]] report.
 
  
  
  
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[[Student Master|'''Student Master''' Main Page]]
  
 
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[[Student_Master|'''Student Master''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:25, 20 July 2023

This program will import a state ID number file from the Louisiana Department of Education (Instructions can be found at the end of this document). These numbers will be imported into the SASID field in Student Master.

Menu Location

Student > Loaders> State ID Loader

Setup Options

Idsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

File - Click on Choose File and select the file that was downloaded from the state site.

OK - CLick to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options

Main

Idmain.png

Column Headers

Last Name - Student's Last Name

First Name - Student's First Name

Middle Name - Student's Middle Name

Suffix - Student's Generational Suffix

SIDNO - Student Identification Number

State ID Num - Student's State Identification Number


To find definitions of commonly used column headers follow this link: Common Column Headers.

Bottom

Idbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.



Obtain the State ID File From LA DOE SIS

  1. Go to the Louisiana DOE SIS reporting site.
  2. Click the File tab at the top.
  3. Click on the SISF04 - Enrollment Derivation Extract.
  4. Make sure you choose the most recent processing period.
  5. Be sure you check the Create Comma Separated Value Records box.
  6. Save it to your hard drive.
  7. The SASID is a 10 digit number found toward the end of the file.
    • SIS DOE StateID.png


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki