Difference between revisions of "Special Code Fast Loader"

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__NOTOC__
 
__NOTOC__
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'''This program will provide the user with a way to fast load special codes to students and also update special code list. Also, here is a list of [[Commonly Used Special Codes]]. '''
 +
 
==Menu Location==
 
==Menu Location==
  
−
[[File:spcodefastloadmenu1.png]]
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'''Student > Loaders > Special Code Fast Loader'''
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−
On the left navigation panel, select '''Student Master''' > '''Loaders''' > '''Special Code Fast Loader.'''
 
  
 
==Setup Options==
 
==Setup Options==
  
−
[[File:speccodefastloader.png]]
+
[[File:speccodefastloadsetup2.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
−
'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
  
 
'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 
'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 
'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
−
'''Load by:
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'''Load by:'''
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 +
*'''Code''' - Special Code(s)
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 +
*'''Column''' - Gives you the ability to add up to 15 special codes per student.
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 +
'''Show Dates for Column selection''' - Shows the begin and end date for the special codes.
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 +
'''OK''' - Click to continue.
  
−
'''Code''' - Special Code(s)
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
−
'''Column''' - gives you the ability to add up to 15 special codes per student.
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[[File:additionalfilters.png]]
  
−
'''Show Dates for Column selection''' -shows the begin and end date for the special codes.  
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'''Students''' - This will generate a list of students to select from.
  
 +
'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
  
 +
'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
  
−
'''Filter Dates:'''
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'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose the desired enthnicity.
  
−
[[File:sp code loader filter.png]]
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'''Special Codes''' - Leave blank or select all to include all special codes.  Otherwise, choose the desired special code.
  
−
'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
+
'''Exclude Special Codes''' - Choose the desired special code to exclude from the list.
  
−
'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
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'''Custom Codes''' - Select Custom Codes created in the [[Custom Code Management]] to filter the student list.
  
−
'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Homeroom''' - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.
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'''Counselor''' - Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.
  
−
'''Homeroom''' - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.
+
'''Class''' - Leave blank or select all to include all classes. Otherwise, choose the desired class.
  
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'''Class''' - A numeric value that indicated the period of the day a course is offered according to the Master Schedule Editor. To select all class periods leave the field blank or click in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the popup list.
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'''Team''' - Leave blank or select all to include all teams.  Otherwise, choose the desired team.
  
−
'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
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'''GPA From''' -  
  
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'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all); show LEP Only, Non LEP, both (all). Examples that indicate whether or not to include information on the report include show LEP, show counselor, show school name and show class period.
+
'''GPA To''' -  
  
−
'''Filter Dates:'''
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'''Assessment''' -
  
−
'''From Date and To Date''' - This date is for filtering students who had a service on or after this date.  From date can be blank, bu the To Date must also be blank.
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'''Special Ed:'''
 +
 
 +
'''All''' - Select to view all students.
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 +
'''Sped Only''' - Select to view only Sped students.
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 +
'''Non Sped''' - Select to view only non Sped students.
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 +
'''LEP:'''
 +
 
 +
'''All''' - Select to view all students.
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 +
'''LEP Only''' - Select to view only LEP students.
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 +
'''Non LEP''' - Select to view only non LEP students.
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 +
'''504:'''
 +
 
 +
'''All''' - Select to view all students.
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 +
'''504 Only''' - Select to view only 504 students.
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 +
'''Non 504''' - Select to view only non 504 students.
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 +
'''Filter Dates'''
 +
 
 +
'''From Date and To Date''' - This date is for filtering students who had a service on or after this date.  From date can be blank, but the To Date must also be blank.
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
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==Main==
 
==Main==
  
−
[[File:speccodefastload1.png]]
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[[File:specialcodeloadmain3.png]]
  
 
===Left Column Headers===
 
===Left Column Headers===
 +
 +
'''Search Window''' - Only the first character matching on the key clicked is used to find the matching value for the last column header clicked in the grid. Use the input box to incrementally search for a value.
  
 
'''SIDNO''' - Student's identification number.
 
'''SIDNO''' - Student's identification number.
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'''Grade''' - Student's grade of enrollment.
 
'''Grade''' - Student's grade of enrollment.
  
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'''School''' - School site number of enrollment
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'''School''' - School site number of enrollment.
 +
 
 +
'''Code''' - Student's special code (Click in the '''Code''' field and an asterisk will appear).  The user now has the option to select the all box next to Code and then choose your Special Code, it will assign this code to all students.
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 +
'''Begin Date''' - Student's code begin date.  You can edit the begin date by clicking the date field and changing it; then move out of the field.
  
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'''Code''' - Student's program code - Click in the '''Code''' field and an asterisk will appear.  
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'''End Date''' - Student's code end date. You can edit the end date by clicking the date field and changing it; then move out of the field.
  
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'''Begin Date''' - Student's code begin date
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:#'''To edit/delete/add multiple Begin and/or End Dates:'''
 +
:#Click on the existing code and an asterisk will appear.
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:#In Post Dates, add the desired begin and/or end date and check the '''Overwrite''' checkbox in the lower right corner.
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:#Re-choose the original code and the Begin and/or End date will display.
  
−
'''End Date''' - Student's code end date
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'''Add''' - Add new code.
  
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
===Right Column Headers===
 
===Right Column Headers===
 +
 +
'''Search Window''' - Only the first character matching on the key clicked is used to find the matching value for the last column header clicked in the grid.  Use the input box to incrementally search for a value.
  
 
'''Code''' - Choose the program code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom. This will indicate the timeline that the student was in the program.
 
'''Code''' - Choose the program code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom. This will indicate the timeline that the student was in the program.
  
−
'''Description''' - Description of club codes
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'''Description''' - Description of club codes.
  
 
'''Post Dates:'''
 
'''Post Dates:'''
  
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'''Begin Dates''' - This date is for the values posted as begin dates.
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'''Begin Date''' - This date is for the values posted as begin dates.
  
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'''End Dates''' - This date is for the values posted as end dates.
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'''Overwrite''' - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)
 +
 
 +
'''End Date''' - This date is for the values posted as end dates.
 +
 
 +
'''Overwrite''' - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)
  
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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'''Help''' - Click to view written instructions and/or videos.
 
'''Help''' - Click to view written instructions and/or videos.
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−
 
  
  

Latest revision as of 16:22, 18 July 2023

This program will provide the user with a way to fast load special codes to students and also update special code list. Also, here is a list of Commonly Used Special Codes.

Menu Location

Student > Loaders > Special Code Fast Loader

Setup Options

Speccodefastloadsetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Load by:

  • Code - Special Code(s)
  • Column - Gives you the ability to add up to 15 special codes per student.

Show Dates for Column selection - Shows the begin and end date for the special codes.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Additionalfilters.png

Students - This will generate a list of students to select from.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Special Codes - Leave blank or select all to include all special codes. Otherwise, choose the desired special code.

Exclude Special Codes - Choose the desired special code to exclude from the list.

Custom Codes - Select Custom Codes created in the Custom Code Management to filter the student list.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Counselor - Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Class - Leave blank or select all to include all classes. Otherwise, choose the desired class.

Team - Leave blank or select all to include all teams. Otherwise, choose the desired team.

GPA From -

GPA To -

Assessment -

Special Ed:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

Filter Dates

From Date and To Date - This date is for filtering students who had a service on or after this date. From date can be blank, but the To Date must also be blank.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Specialcodeloadmain3.png

Left Column Headers

Search Window - Only the first character matching on the key clicked is used to find the matching value for the last column header clicked in the grid. Use the input box to incrementally search for a value.

SIDNO - Student's identification number.

Student Name - Student's full name.

Grade - Student's grade of enrollment.

School - School site number of enrollment.

Code - Student's special code (Click in the Code field and an asterisk will appear). The user now has the option to select the all box next to Code and then choose your Special Code, it will assign this code to all students.

Begin Date - Student's code begin date. You can edit the begin date by clicking the date field and changing it; then move out of the field.

End Date - Student's code end date. You can edit the end date by clicking the date field and changing it; then move out of the field.

  1. To edit/delete/add multiple Begin and/or End Dates:
  2. Click on the existing code and an asterisk will appear.
  3. In Post Dates, add the desired begin and/or end date and check the Overwrite checkbox in the lower right corner.
  4. Re-choose the original code and the Begin and/or End date will display.

Add - Add new code.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Right Column Headers

Search Window - Only the first character matching on the key clicked is used to find the matching value for the last column header clicked in the grid. Use the input box to incrementally search for a value.

Code - Choose the program code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the Post Dates at the bottom. This will indicate the timeline that the student was in the program.

Description - Description of club codes.

Post Dates:

Begin Date - This date is for the values posted as begin dates.

Overwrite - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)

End Date - This date is for the values posted as end dates.

Overwrite - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Speccodefastload2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

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