Difference between revisions of "Community Hours Loader"
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__NOTOC__ | __NOTOC__ | ||
| − | '''This program will provide step-by-step instructions on loading community service for students who have earned them.''' | + | '''This program will provide step-by-step instructions on loading community service hours for students who have earned them.''' |
| + | ==Menu Location== | ||
| − | + | '''Student > Loaders > Community Hours Loader''' | |
| − | [[File: | + | ==Setup Options== |
| + | |||
| + | [[File:comhrsloadsetup.png]] | ||
| + | |||
| + | '''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list. | ||
| − | + | '''District''' - Default value is based on the user’s security settings. The user will be limited to their district only. | |
| − | + | '''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code. | |
| + | |||
| + | '''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level. | ||
| + | |||
| + | '''Gender''' - Leave blank or select all to include all genders. Otherwise, choose the desired gender. | ||
| + | |||
| + | '''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity. | ||
| + | |||
| + | '''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code. | ||
| + | |||
| + | '''Custom Codes''' - Select the Custom Codes created in the [[Custom Code Management]] to filter the student list. | ||
| + | |||
| + | '''Community Service Code''' - Select from the pick list to see only students who have earned community hours by a certain description. | ||
| + | |||
| + | '''Sped:''' | ||
| + | |||
| + | '''All''' - Select this to show all students. | ||
| + | |||
| + | '''Sped Only''' - Select this to show Sped only students. | ||
| + | |||
| + | '''Non Sped''' - Select this to show Non Sped students | ||
| + | |||
| + | '''504:''' | ||
| + | |||
| + | '''All''' - Select this to show all students. | ||
| + | |||
| + | '''504 Only''' - Select this to show 504 only students. | ||
| + | |||
| + | '''Non 504''' - Select this to show Non 504 students. | ||
| + | |||
| + | '''LEP:''' | ||
| + | |||
| + | '''All''' - Select this to show all students. | ||
| + | |||
| + | '''LEP Only''' - Select this to show LEP only students. | ||
| + | |||
| + | '''Non LEP''' - Select this to show Non LEP students. | ||
| + | |||
| + | '''Students''' - Click to select specific student(s). There is a search field at the top of the list. It is already sorted alphabetically. | ||
| + | |||
| + | '''Earned Date''' - Select the date the community hours were earned. | ||
| + | |||
| + | '''Post Hours''' - The user must specify the number of hour(s) in this field to retrieve data. If this field is left blank, the following message will appear: | ||
| + | [[File:mb913.png]] | ||
| + | |||
| + | '''Post Minutes''' - Select the number of minutes from the drop down menu if desired. | ||
| + | |||
| + | '''OK''' - Click to continue. | ||
| − | [[ | + | To find definitions for standard setup values, follow this link: [[Standard Setup Options]]. |
==Main== | ==Main== | ||
| − | [[File: | + | [[File:mb912b.png]] |
| + | |||
| + | '''Name''' - The name of the student. | ||
| + | |||
| + | '''SIDNO''' - The student's local identification number. | ||
| + | |||
| + | '''State ID Number''' - The student's state identification number. | ||
| + | |||
| + | '''School''' - The school the student attends. | ||
| + | |||
| + | '''Grade''' - The grade level of the student. | ||
| + | |||
| + | '''Gender''' - The gender of the student. | ||
| + | |||
| + | '''Ethnic''' - The ethnicity of the student. | ||
| + | |||
| + | '''Code''' - This is the community service hours code. | ||
| + | |||
| + | '''Description''' - This is the description of the community service hours code. | ||
| + | |||
| + | '''Hours''' - This is the hour(s)s earned by the student for community service hours. | ||
| + | |||
| + | '''Minutes''' - This is the minutes earned by the student for community service hours. | ||
| + | |||
| + | '''Entry Date''' - This is the date the community service hours were entered for the student. | ||
| + | |||
| + | '''Add''' - Click in the field and an '''*''' will appear. Then select the corresponding community service hour code/description. | ||
| + | |||
| + | '''Before loading Custom Code and Description, you must create them under System>Loaders>Custom Code Management if the right column is blank or does not contain the code(s) needed.''' | ||
| + | |||
| + | :'''Custom Code''' - This is the custom code for the community service hours. | ||
| + | |||
| + | :'''Custom Code Description''' - This is the description for the custom code for the community service hours. The hour(s)/minutes that will appear are from numbers that were entered in on the setup box. | ||
| + | |||
| + | |||
| + | To find definitions of commonly used column headers, follow this link: [[Common Column Headers]]. | ||
==Bottom== | ==Bottom== | ||
| Line 31: | Line 118: | ||
Control + Click: Selects individual rows to be printed. | Control + Click: Selects individual rows to be printed. | ||
| + | |||
| + | |||
| + | |||
| + | |||
| + | ---- | ||
| + | [[Student Master|'''Student Master''' Main Page]] | ||
| + | ---- | ||
| + | [[WebPams|'''JCampus''' Main Page]] | ||
Latest revision as of 14:57, 18 July 2023
This program will provide step-by-step instructions on loading community service hours for students who have earned them.
Menu Location
Student > Loaders > Community Hours Loader
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.
Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.
Community Service Code - Select from the pick list to see only students who have earned community hours by a certain description.
Sped:
All - Select this to show all students.
Sped Only - Select this to show Sped only students.
Non Sped - Select this to show Non Sped students
504:
All - Select this to show all students.
504 Only - Select this to show 504 only students.
Non 504 - Select this to show Non 504 students.
LEP:
All - Select this to show all students.
LEP Only - Select this to show LEP only students.
Non LEP - Select this to show Non LEP students.
Students - Click to select specific student(s). There is a search field at the top of the list. It is already sorted alphabetically.
Earned Date - Select the date the community hours were earned.
Post Hours - The user must specify the number of hour(s) in this field to retrieve data. If this field is left blank, the following message will appear:
Post Minutes - Select the number of minutes from the drop down menu if desired.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Name - The name of the student.
SIDNO - The student's local identification number.
State ID Number - The student's state identification number.
School - The school the student attends.
Grade - The grade level of the student.
Gender - The gender of the student.
Ethnic - The ethnicity of the student.
Code - This is the community service hours code.
Description - This is the description of the community service hours code.
Hours - This is the hour(s)s earned by the student for community service hours.
Minutes - This is the minutes earned by the student for community service hours.
Entry Date - This is the date the community service hours were entered for the student.
Add - Click in the field and an * will appear. Then select the corresponding community service hour code/description.
Before loading Custom Code and Description, you must create them under System>Loaders>Custom Code Management if the right column is blank or does not contain the code(s) needed.
- Custom Code - This is the custom code for the community service hours.
- Custom Code Description - This is the description for the custom code for the community service hours. The hour(s)/minutes that will appear are from numbers that were entered in on the setup box.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
Click + Drag: Selects adjacent rows to be printed.
Control + Click: Selects individual rows to be printed.
