Difference between revisions of "Year to Year Gain-Loss Tracking"

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'''This program will allow the user to compare current year students vs last year students for analysis of entry/gain/transfers.'''
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'''This program will provide the user a way to compare current year students vs last year students for analysis of entry/gain/transfers. Students in the previous year and not in the current year are listed as a loss. Students in the current year and not in the previous year are listed as a gain. Previous year seniors with a retained code are included in the list.'''
  
 
==Menu Location==
 
==Menu Location==
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[[File:ytyglt.png]]
 
  
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On the left navigation panel, select '''System''' > '''Entry''' > '''Name'''.
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'''Student > Reports > Year to Year Gain-Loss Tracking'''
  
 
==Setup Options==
 
==Setup Options==
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[[File:ytyglt1.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
 
'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''Grade''' - Grade level of students whose names are to be included on a report.  Leave the field blank if all grade levels are to be included.  Otherwise, click in the field to the right of '''Grade(s)''' to select the desired grade level(s) to be included.
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'''Grade''' - Grade level of students whose names are to be included on a report.  Leave the field blank if all grade levels are to be included.   
  
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'''Gender''' - Gender of students whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of '''Gender''' to select the desired gender to be included.
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'''Gender''' - Gender of students whose names are to be included on a report. Leave the field blank if both genders are to be included.  
  
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'''Ethnic''' - Ethnicity of students whose names are to be included on a report. Leave the field blank if all ethnics are to be included.  Otherwise, click in the field to the right of '''Ethnic''' to select the desired ethnic(s) to be included.
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'''Ethnic''' - Ethnicity of students whose names are to be included on a report. Leave the field blank if all ethnics are to be included.   
  
 
'''Sped:'''
 
'''Sped:'''
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==Main==
 
==Main==
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[[File:ytyglt2.png]]
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===Column Headers===
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'''School''' - Student's school of enrollment
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'''Name''' - Student's name
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'''Sidno''' - Student identification number
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'''Gender''' - Student's gender
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'''Ethnic''' - Student's race/ethnicity
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'''Entry Code''' - Student's entry code into the school
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'''Entry Date''' - Student's entry date into the school
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'''Leave Code''' - Student's leave code from the school
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'''Leave Date''' - Student's leave date from the school
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'''Gain/Loss''' - Indicates if the school gained the student or lost the student
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===Column Headers===
 
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
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[[File:bottom buttons.png]]
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'''Setup''' - Click to go back to the Setup box.
 
'''Setup''' - Click to go back to the Setup box.
  

Latest revision as of 09:46, 17 July 2023

This program will provide the user a way to compare current year students vs last year students for analysis of entry/gain/transfers. Students in the previous year and not in the current year are listed as a loss. Students in the current year and not in the previous year are listed as a gain. Previous year seniors with a retained code are included in the list.

Menu Location

Student > Reports > Year to Year Gain-Loss Tracking

Setup Options

Ytyglt1.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

Prev Year - Defaults to the previous year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Grade level of students whose names are to be included on a report. Leave the field blank if all grade levels are to be included.

Gender - Gender of students whose names are to be included on a report. Leave the field blank if both genders are to be included.

Ethnic - Ethnicity of students whose names are to be included on a report. Leave the field blank if all ethnics are to be included.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Ytyglt2.png

Column Headers

School - Student's school of enrollment

Name - Student's name

Sidno - Student identification number

Gender - Student's gender

Ethnic - Student's race/ethnicity

Entry Code - Student's entry code into the school

Entry Date - Student's entry date into the school

Leave Code - Student's leave code from the school

Leave Date - Student's leave date from the school

Gain/Loss - Indicates if the school gained the student or lost the student


To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Bottom buttons.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

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