Difference between revisions of "Student Program List"

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'''This program will provide a way for the user to create the list of students that have an active Program Code on the [[Student Master]] based on the selected date range.'''
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===Video How-to===
 
===Video How-to===
 
[[media:SM-StProgramList.mov|Student Program List video]]
 
[[media:SM-StProgramList.mov|Student Program List video]]
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'''How to create the list of students that have an active Program on the student master based on the selected date range'''
 
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==Menu Location==
 
==Menu Location==
  
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'''Student > Reports > Student Program List'''
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[[File:mb606.png]]
 
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'''On the left navigation panel, select Student Master > Lists > Student Program List.'''
 
  
 
==Setup Options==
 
==Setup Options==
  
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[[File:studproglistsetup2.png]]
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[[File:nanprogramsetup.png]]
 
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
 
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 
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all schools in your district.
 
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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'''Gender''' - Leave blank or select all to include all genders. Otherwise, choose the desired gender.
  
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the field to the right of Gender to select the desired gender to be included.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
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in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Custom Codes''' - Select the custom codes created in the Custom Codes Management to filter the student list.
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
 
  
 
'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all)
 
'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all)
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'''Active Only As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 
'''Active Only As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
  
 
'''OK''' - Click here to continue
 
'''OK''' - Click here to continue
  
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
  
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[[File:studproglistmain5.png]]
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[[File:nanprogrammain.png]]
 
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===Column Headers===
 
===Column Headers===
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'''School''' - site code of the school in which the student is enrolled
 
'''School''' - site code of the school in which the student is enrolled
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'''Homeroom''' - Student's homeroom teacher name
  
 
'''Student Name''' - Student's full name
 
'''Student Name''' - Student's full name
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'''Services''' - Are services provided for this program.
 
'''Services''' - Are services provided for this program.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Morning Bus''' - Student's morning bus number.
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'''Morning Bus/Stop''' - Student's morning bus stop.
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'''Evening Bus''' - Student's evening bus number.
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'''Evening Bus/Stop''' - Student's evening bus stop.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
'''NOTE''': The report will display students who have an active program on any date within the selected date range. Students listed with a program only, but no dates, needs to have the begin  
 
'''NOTE''': The report will display students who have an active program on any date within the selected date range. Students listed with a program only, but no dates, needs to have the begin  
  
 
and end dates updated or the program needs to be removed.
 
and end dates updated or the program needs to be removed.
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==Bottom==
 
==Bottom==
  
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[[File:studproglistbottom.png]]
  
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[[File:nanprogrambottom.png]]
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'''Setup''' - Click to go back to the Setup box.
  
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''Setup'''--This allows you to change the values on the setup box without exiting the program.
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'''[[Save]]''' - Click save first and a box will appear to name the report.  Then click to save the report.
  
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'''Print'''--To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
  
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'''Help'''--This button links to the JCampus video and written instructions.
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Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
  
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Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 
  
  

Latest revision as of 09:40, 17 July 2023

This program will provide a way for the user to create the list of students that have an active Program Code on the Student Master based on the selected date range.

Video How-to

Student Program List video

Menu Location

Student > Reports > Student Program List

Setup Options

Studproglistsetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

Show Option Buttons - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all)

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Active Only As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Report - The user can click in this box to select a report that was previously created.

OK - Click here to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Studproglistmain5.png

Column Headers

District - Student's district of enrollment

School - site code of the school in which the student is enrolled

Homeroom - Student's homeroom teacher name

Student Name - Student's full name

SIDNO - Student's identification number

SASID - Student's state assigned identification number

SIS Sch - School assignment for SIS submission purposes

Grade - Student's grade of enrollment

Address 1 - Student's mailing address 1st line

Address 2 - Student's mailing address 2nd line

City - Student's mailing address city

State - Student's mailing address state

Zip - Student's mailing address zip

Zip 4 - Student's mailing address zip 4

Program - Code associated with each program. If a student is in more than one program, the student will be listed once for each program.

Prg Year - School year that was selected in the setup box. Any student on the report will be in the program(s) during some time in the year.

Prg Start - Date on which the student began the program.

Prg End - Date on which the student exited the program.

Area - Student's program area/reason/score

Homeless Code - The code for homeless students (48-51). If this field is blank, the student is not homeless.

Lunch - Code for students identified as free lunch, reduced lunch, or paid (either blank or LU3)

ECode - Enrollment code for the student.

EDate - Enrollment date for the student.

LCode - Exit code for the student.

LDate - Exit date for the student.

Begin Type - Codes associated with several of the programs. Not all programs have a related Begin Type. The codes are listed below:

01 Type 1

02 Type 2

03 Unaccompanied Youth

04 Farming

05 Seafood

06 Awaiting Foster Care

End Type - Codes associated with several of the programs. Not all programs have a related End Type. The codes are listed below:

01 XX Type 2

02 XX Type 3

03 01 Mortgage foreclosure

04 02 Flooding

04 03 Hurricane

05 04 Tornado

06 05 Wildfire or Fire

07 97 Man-made Disaster (Major)

99 99 Other

Services - Are services provided for this program.

Morning Bus - Student's morning bus number.

Morning Bus/Stop - Student's morning bus stop.

Evening Bus - Student's evening bus number.

Evening Bus/Stop - Student's evening bus stop.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

NOTE: The report will display students who have an active program on any date within the selected date range. Students listed with a program only, but no dates, needs to have the begin

and end dates updated or the program needs to be removed.

Bottom

Studproglistbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki