Difference between revisions of "Retained/Promoted List"

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__NOTOC__
 
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'''The Retained/Promoted List is a report of students who have been assigned SBLC Codes for Retention, or Promotion, or no SBLC Code (passed).'''
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'''This program provides the user with a report of students who have been assigned SBLC Codes for Retention, or Promotion, or no SBLC Code (passed). It also provides the user with a count of times a student has been retained. '''
  
 
==Menu Location==
 
==Menu Location==
  
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'''Student > Reports > Retained/Promoted List'''
  
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[[File:mb520.png]]
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==Setup Options==
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[[File:retpromsetup.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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On the left navigation panel, select '''Student Master > Lists > Retained/Promoted List.'''
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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==Setup Options==
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
  
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
  
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[[File:retainpromote2.png]]
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
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'''Team''' - Leave blank if all teams are to be included into the report.  Otherwise, choose the desired team.
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''SBLC''' - Select a code to narrow down the criteria for selected students.
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'''Order To List''' - Choices are the usual '''Alpha''', '''Grade''', and '''Homeroom''', but additionally an option of '''SBLC Code''' allows the report to be in '''[[SBLC Codes|SBLC Code]]''' order.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''Show:'''  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 
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all schools in your district.
 
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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'''Both''' - Select to view all student's.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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'''Retained''' - Select to view only retained student's.
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the field to the right of Gender to select the desired gender to be included.
 
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click
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'''Promoted''' - Select to view only promoted student's.
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in the field to the right of Ethnic to select the desired ethnic(s) to be included.
 
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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'''Sped:'''
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the field to the right of Special Codes to select the desired special code(s) to view.
 
  
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
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'''All''' - Select to view all student's.
  
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'''Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the
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'''Sped Only''' - Select to view only Sped student's.
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right of Teams to select the desired Teams(s) to view.
 
  
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'''SBLC''' - Select a code to narrow down the criteria for selected students.
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'''Non Sped''' - Select to view only non Sped student's.
  
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'''Order To List''' - Choices are the usual '''Alpha''', '''Grade''', and '''Homeroom''', but additionally an option of '''SBLC Code''' allows the report to be in '''[[SBLC Codes|SBLC Code]]''' order.
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'''LEP:'''  
  
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''All''' - Select this to show all students.
  
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'''Show'''
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'''LEP Only''' - Select this to show LEP only students.
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*'''Both''' - Select to view all student's.
 
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*'''Retained''' - Select to view only retained student's.
 
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*'''Promoted''' - Select to view only promoted student's.
 
  
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'''Sped'''
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'''Non LEP''' - Select this to show Non LEP students.
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*'''All'''  - Select to view all student's.
 
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*'''Sped Only''' - Select to view only Sped student's.
 
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*'''Non Sped''' - Select to view only non Sped student's.
 
  
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*'''Show number of times repeated''' - Click to show on report number of times a student has repeated.
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'''Show Number of Times Repeated''' - Check to show on report the number of times a student has repeated a grade level in their entire history in the district. Note, the user needs to have the Show Retained/Promoted set to "Both".
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
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==Main==
 
==Main==
  
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[[File:retprolistmain.png]]
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[[File:retainpromote1.png]]
 
  
 
==Column Headers==
 
==Column Headers==
  
 
'''SIDNO''' - Student identification number.
 
'''SIDNO''' - Student identification number.
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'''SASID''' - State assigned student identification number.
  
 
'''Student Name''' - Student's full name.
 
'''Student Name''' - Student's full name.
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'''Homeroom''' - Student's homeroom teacher's name.
 
'''Homeroom''' - Student's homeroom teacher's name.
  
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'''Times Repeated''' - Times repeated indicates a number of times a student has been retained in his/her entire history in your district.
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'''Times Repeated''' - This will indicate the number of times a student has been retained in his/her entire history in your district.  This will only show on this report if the "Show Number of Times Repeated" is checked in the setup box.
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'''Grades Repeated''' - This will show what grades the student has repeated.  This will only show on this report if the "Show Number of Times Repeated" is checked in the setup box.
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'''504''' - Student is section 504.
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'''RTI''' - Student has RTI data.
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'''CUE''' - Number of carnegie units earned.
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'''Next School''' - Student's next school.
  
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].

Latest revision as of 09:22, 17 July 2023

This program provides the user with a report of students who have been assigned SBLC Codes for Retention, or Promotion, or no SBLC Code (passed). It also provides the user with a count of times a student has been retained.

Menu Location

Student > Reports > Retained/Promoted List

Setup Options

Retpromsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Team - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team.

SBLC - Select a code to narrow down the criteria for selected students.

Order To List - Choices are the usual Alpha, Grade, and Homeroom, but additionally an option of SBLC Code allows the report to be in SBLC Code order.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Show:

Both - Select to view all student's.

Retained - Select to view only retained student's.

Promoted - Select to view only promoted student's.

Sped:

All - Select to view all student's.

Sped Only - Select to view only Sped student's.

Non Sped - Select to view only non Sped student's.

LEP:

All - Select this to show all students.

LEP Only - Select this to show LEP only students.

Non LEP - Select this to show Non LEP students.

Show Number of Times Repeated - Check to show on report the number of times a student has repeated a grade level in their entire history in the district. Note, the user needs to have the Show Retained/Promoted set to "Both".

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Retprolistmain.png

Column Headers

SIDNO - Student identification number.

SASID - State assigned student identification number.

Student Name - Student's full name.

Grade - Grade level of the student and/or course.

Gender - Gender of the student.

Ethnic - Primary ethnicity of the student.

SBLC - SBLC code and description.

Sped - Is the student Sped, yes or no.

Sch - Site code of the school in which the student is enrolled.

Homeroom - Student's homeroom teacher's name.

Times Repeated - This will indicate the number of times a student has been retained in his/her entire history in your district. This will only show on this report if the "Show Number of Times Repeated" is checked in the setup box.

Grades Repeated - This will show what grades the student has repeated. This will only show on this report if the "Show Number of Times Repeated" is checked in the setup box.

504 - Student is section 504.

RTI - Student has RTI data.

CUE - Number of carnegie units earned.

Next School - Student's next school.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


SBLC Code Loader Page

SBLC Codes Page


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki