Difference between revisions of "Leave Report List"

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===This program will list students with a leave code/leave date.===
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__NOTOC__
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'''This program will list students with a leave code/leave date and "Transfer To" information from the [[Student Master]].'''
  
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#On the left, the '''Student Master''' panel should be open. Click on '''Lists'''
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==Menu Location==
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#Under '''Lists''', select '''Leave Report List'''.
 
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#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
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#The next items are not found on the standard setup options document.
 
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#*'''Show E Codes'''--Exit Codes (students are not considered to be a dropout)
 
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#*'''Show D Codes'''--Drop Out Codes (students with these codes will be a dropout)
 
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#*'''Leave Codes'''--leave blank to include all codes
 
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#Click '''OK''' to move to the next screen.
 
  
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'''Student > Reports > Leave Report List'''
  
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'''Definitions of Column Headers'''
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==Setup Options==
  
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::'''To find definitions of commonly used columns follow this link:''' '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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[[File:leavereplistsetup.png]]
  
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:'''Entry Code'''--Entry code into school
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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:'''Entry Date'''--Entry date into school
 
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:'''Leave Code'''--Reason for leaving school
 
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:'''Leave Date'''--Exit date from school
 
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:'''Lu Cd'''--Lunch Code
 
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:'''Locker#'''--Locker number of student
 
  
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''Buttons at the bottom of the display'''
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
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:'''Setup'''--This allows you to change the values on the setup box without exiting the program.
 
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:'''Print'''--Use this button to print the report displayed on the screen. Refer to the instructions below for printing the report.
 
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:'''Help'''--This button links to the JCampus video and written instructions.
 
  
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''To Print this Report'''
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'''Select Teams''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
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#Click the '''Print''' button at the bottom of the screen.
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#A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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'''As of Date''' -  '''Note:''' This '''as of date''' works slightly different as this report is looking for dates that have a leave code greater than the '''as of date'''. For this report, the '''as of date''' needs to be the first day of school to find all students who have dropped since the first day of school. Or you can use any date up to the current date, to see a shorter timeline of dropped students. '''Ex:''' To see the students that have dropped in the last week, set your '''as of date''' a week back from the current date.
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#The default print option will be '''PDF'''.
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#Click the print button on this popup and a print preview window will appear.  
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.  
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#Click the print icon at the right end of this rectangle. Another print preview will appear.
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'''Sped:'''
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#Click the print button at the top left to print the report. Close the print preview.
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*'''All''' - Select this to show all students.
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*'''Sped Only''' - Select this to show Sped only students.
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*'''Non Sped''' - Select this to show Non Sped students.
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'''504:'''
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*'''All''' - Select this to show all students.
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*'''504 Only''' - Select this to show 504 only students.
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*'''Non 504''' - Select this to show Non 504 students.
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'''LEP:'''
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*'''All''' - Select this to show all students.
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*'''LEP Only''' - Select this to show LEP only students.
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*'''Non LEP''' - Select this to show Non LEP students.
 +
 
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'''Show Exit Codes''' - State Exit Codes that have a number followed by an E in our attendance descriptions. Students who are not considered to be a dropout.
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'''Show Drop Codes''' - State Drop Codes that have a number followed by a a D in our attendance descriptions. Students with these codes will be a dropout.
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'''Leave Codes''' - You must have one or both of the '''Show Exit Codes''' or '''Show Drop Codes''' checked to be able to see/choose a leave code and have the program to run.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Main==
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 +
[[File:mb4371.png]]
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===Column Headers===
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'''School/Site''' - Site code of the school in which the student is enrolled.
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'''GD''' - Student's grade of enrollment.
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'''Name''' - Student's full name.
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'''SIDNO''' - Student's identification number.
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'''SASID''' - State assigned identification number.
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'''Eth''' - Student's ethnicity.
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'''Gen''' - Student's gender.
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'''Birth Date''' - Student's date of birth.
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'''Homeroom''' - Student's homeroom.
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'''Entry Code''' - Code that describes the student's previous enrollment except for code E1 which is original enrollment; E1 is limited to pre-kindergarten and kindergarten students enrolling
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on the first day of school.
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'''Entry Date''' - Date student enrolled in school/district.
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'''Leave Code''' - Code describing where a student is transferring to.
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'''Leave Date''' - Date the student transfers to another school/district; this can also be a program completer indicator.
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'''Lunch Code''' - Indicator of student's lunch status.
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'''Locker''' - Student's assigned locker number.
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'''Special Codes''' - Student's special codes.
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'''Team''' - Student's current team.
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'''Cohort Year''' - Student's cohort year.
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'''Transferred To''' - Displays the school a student transferred to.
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'''Date Req Rec''' - Date request received.
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'''Date Req Sent''' - Date request sent.
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'''Transportation Code''' - Student's transportation code.
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'''Morning Bus''' - Student's morning bus number.
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'''Evening Bus''' - Student's evening bus number.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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 +
[[File:sch9.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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 +
'''Help''' - Click to view written instructions and/or videos.
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 +
 
 +
 
 +
----
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[[Student Master|'''Student Master''' Main Page]]
 +
----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:04, 14 July 2023

This program will list students with a leave code/leave date and "Transfer To" information from the Student Master.

Menu Location

Student > Reports > Leave Report List

Setup Options

Leavereplistsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Select Teams - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.

As of Date - Note: This as of date works slightly different as this report is looking for dates that have a leave code greater than the as of date. For this report, the as of date needs to be the first day of school to find all students who have dropped since the first day of school. Or you can use any date up to the current date, to see a shorter timeline of dropped students. Ex: To see the students that have dropped in the last week, set your as of date a week back from the current date.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Sped:

  • All - Select this to show all students.
  • Sped Only - Select this to show Sped only students.
  • Non Sped - Select this to show Non Sped students.

504:

  • All - Select this to show all students.
  • 504 Only - Select this to show 504 only students.
  • Non 504 - Select this to show Non 504 students.

LEP:

  • All - Select this to show all students.
  • LEP Only - Select this to show LEP only students.
  • Non LEP - Select this to show Non LEP students.

Show Exit Codes - State Exit Codes that have a number followed by an E in our attendance descriptions. Students who are not considered to be a dropout.

Show Drop Codes - State Drop Codes that have a number followed by a a D in our attendance descriptions. Students with these codes will be a dropout.

Leave Codes - You must have one or both of the Show Exit Codes or Show Drop Codes checked to be able to see/choose a leave code and have the program to run.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Mb4371.png

Column Headers

School/Site - Site code of the school in which the student is enrolled.

GD - Student's grade of enrollment.

Name - Student's full name.

SIDNO - Student's identification number.

SASID - State assigned identification number.

Eth - Student's ethnicity.

Gen - Student's gender.

Birth Date - Student's date of birth.

Homeroom - Student's homeroom.

Entry Code - Code that describes the student's previous enrollment except for code E1 which is original enrollment; E1 is limited to pre-kindergarten and kindergarten students enrolling on the first day of school.

Entry Date - Date student enrolled in school/district.

Leave Code - Code describing where a student is transferring to.

Leave Date - Date the student transfers to another school/district; this can also be a program completer indicator.

Lunch Code - Indicator of student's lunch status.

Locker - Student's assigned locker number.

Special Codes - Student's special codes.

Team - Student's current team.

Cohort Year - Student's cohort year.

Transferred To - Displays the school a student transferred to.

Date Req Rec - Date request received.

Date Req Sent - Date request sent.

Transportation Code - Student's transportation code.

Morning Bus - Student's morning bus number.

Evening Bus - Student's evening bus number.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki