Difference between revisions of "Homeroom Teacher Affidavit"

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== '''How-to Video''' ==
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__NOTOC__
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'''This program will provide the user with affidavits per homeroom.'''
  
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== '''How-to Instructions''' ==
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==Menu Location==
  
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This set of instructions is for printing Homeroom Affidavits.
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'''Student > Reports > Homeroom Teacher Affidavit'''
  
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#Select '''Student Master''' from the program list on the left
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==Setup Options==
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#Click on '''Lists'''
 
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#Select '''Homeroom Teacher Affidavit'''
 
  
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[[File:homeroomaffidavitsetup3.png]]
  
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<p>'''In the Set up Box'''</p>
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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#Verify Year, District, and School. These default values are based on your security settings.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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#Select Grade. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of “Grade” to select the desired grade level(s) to be included.
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#Select the As-of-Date. This represents active students as of the date you choose. It usually defaults to the current date. This program is usually used to verify rosters for MFP funding dates which are Oct 1 and Feb 1; although, they can be printed as of any date.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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#The '''Print counts''' will provide a summary of counts by ethnicity and gender on each homeroom roster. Each page will also show the summary for the school or the group of homeroom rosters printed.
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#If you select to '''Show''' Homeroom, the Homeroom field becomes active and you may select specific teachers by clicking in the field and checking off selected homeroom teacher names. To select all homeroom teachers leave the field blank or click in the field and click the check box to the left of the word Value at the top of the popup.
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'''Grades''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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#If you select to '''Show''' Counselor, the Counselor field becomes active and you may select specific counselors by clicking in the field and checking off selected counselor names. To select all counselors leave the field blank or click in the field and click the check box to the left of the word Value at the top of the popup.
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#Click '''OK''' to move to the next screen.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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#To '''Print''' the rosters, click the '''print''' button at the bottom of the screen. A print preview will appear on the screen.  
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#Click the printer icon at the bottom right of the print preview window. The printer dialog box appears. Click '''print''' button at the top of the print preview window.
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'''Show:'''
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#Close the print preview window.
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'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included in the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.
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'''Homeroom''' - Leave blank if all homerooms are to be included in the report. Otherwise, choose the desired homeroom.
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'''Special Codes''' - Leave blank if all special codes are to be included in the report.  Otherwise, choose the desired special code.
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'''Custom Codes''' - Select the custom codes created in the [[Custom Code Management]] to filter the student list.
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'''Program''' - Leave blank if all program codes are to be included in the report. Otherwise, choose the desired program code.
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'''Print Options''' - Click to show additional filters.
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[[File:homeaffprintoptions3.png]]
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'''Select Special Codes to Display''' - Click inside the box for a list to choose from.
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'''Select Custom Codes to Display''' - Click inside the box for a list to choose from.
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'''Select Program Codes to Display''' - Click inside the box for a list to choose from.
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'''Print Counts''' - This will provide a summary of counts by ethnicity and gender on each homeroom roster. Each page will also show the summary for the school or the group of homeroom rosters  
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printed.
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'''OK''' - Click to continue.
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If you need instructions for setup values to be used, follow the link for: [[Standard Setup Options]].
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==Main==
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[[File:homeaffimain3.png]]
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===Column Headers===
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'''SIDNO''' - Local ID of the student.
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'''Last Name''' - Student's last name.
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'''Suffix''' - The generation indicator for males such as Jr., II, III.
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'''First Name''' - Student's first name.
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'''Middle Name''' - Student's middle name.
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'''Birthday''' - Student's birth date.
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'''Grade''' - Student's grade of enrollment.
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'''Special Codes''' - Student's special codes.
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'''Custom Codes''' - Student's custom codes.
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'''Program Codes''' - Student's program codes.
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'''Teacher/Counselor''' - Name of Teacher or Counselor.
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'''Sch''' - Name of the school in which the student is enrolled.
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'''Gen''' - Student's gender.
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'''Ethnic''' - Student's ethnicity.
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'''Sped''' - Special Education Students.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:sch9.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Student Master|'''Student Master''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:46, 14 July 2023

This program will provide the user with affidavits per homeroom.

Menu Location

Student > Reports > Homeroom Teacher Affidavit

Setup Options

Homeroomaffidavitsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grades - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Show:

Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included in the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Homeroom - Leave blank if all homerooms are to be included in the report. Otherwise, choose the desired homeroom.

Special Codes - Leave blank if all special codes are to be included in the report. Otherwise, choose the desired special code.

Custom Codes - Select the custom codes created in the Custom Code Management to filter the student list.

Program - Leave blank if all program codes are to be included in the report. Otherwise, choose the desired program code.

Print Options - Click to show additional filters.

Homeaffprintoptions3.png

Select Special Codes to Display - Click inside the box for a list to choose from.

Select Custom Codes to Display - Click inside the box for a list to choose from.

Select Program Codes to Display - Click inside the box for a list to choose from.

Print Counts - This will provide a summary of counts by ethnicity and gender on each homeroom roster. Each page will also show the summary for the school or the group of homeroom rosters printed.

OK - Click to continue.

If you need instructions for setup values to be used, follow the link for: Standard Setup Options.

Main

Homeaffimain3.png

Column Headers

SIDNO - Local ID of the student.

Last Name - Student's last name.

Suffix - The generation indicator for males such as Jr., II, III.

First Name - Student's first name.

Middle Name - Student's middle name.

Birthday - Student's birth date.

Grade - Student's grade of enrollment.

Special Codes - Student's special codes.

Custom Codes - Student's custom codes.

Program Codes - Student's program codes.

Teacher/Counselor - Name of Teacher or Counselor.

Sch - Name of the school in which the student is enrolled.

Gen - Student's gender.

Ethnic - Student's ethnicity.

Sped - Special Education Students.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki