Difference between revisions of "Enrollment Status Form"

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__NOTOC__
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'''These instructions will give you a printout of the form students need for documentation of enrollment.'''
 +
 
===Video How-to===
 
===Video How-to===
 
[[media:ST-EnrollmentStatusForm.mov|Enrollment Status Form video]]
 
[[media:ST-EnrollmentStatusForm.mov|Enrollment Status Form video]]
  
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'''How to'''
 +
 +
==Menu Location==
 +
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'''Student > Reports > Enrollment Status Form'''
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 +
==Setup Options==
 +
 +
[[File:enrollstatussetup2.png]]
 +
 +
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 +
 +
'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
 +
 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
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'''Active Only''' - Select this to view only active students.
 +
 +
'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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 +
'''SIDNO''' - List of students by Sidno for whom an Enrollment Status Form will be printed. Select one or more students or leave the field blank for all students or check the box at the top of the student list to select all students.
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 +
'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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 +
'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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'''Show Remote Only''' - If this box is checked, the report will list only those students who come to your school from another school in the district.
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'''Display SSN''' - Show the social security number on the report.
 +
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'''Special Codes''' - Leave blank if all special codes are to be included in the report. Otherwise, choose the desired special code.
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'''Teams''' - Leave blank if all team names are to be included in the report. Otherwise, choose the desired team.
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'''Sped:'''
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'''All''' - Select this to show all students.
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'''Sped Only''' - Select this to show Sped only students.
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'''Non Sped''' - Select this to show Non Sped students
  
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'''How to'''
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'''504:'''
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 +
'''All''' - Select this to show all students.
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 +
'''504 Only''' - Select this to show 504 only students.
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'''Non 504''' - Select this to show Non 504 students.
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'''LEP:'''
 +
 
 +
'''All''' - Select this to show all students.
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 +
'''LEP Only''' - Select this to show LEP only students.
 +
 
 +
'''Non LEP''' - Select this to show Non LEP students.
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 +
'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
 +
 
 +
'''Counselor''' - Select the name of the student's counselor.
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 +
'''Clubs''' - Leave blank if all clubs are to be included in the report.  Otherwise, choose the desired club code.
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 +
'''Sports''' - Leave blank if all sports are to be included in the report.  Otherwise, choose the desired sport code.
 +
 
 +
'''OK''' - Click to continue.
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Main==
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 +
 
 +
[[File:mb405.png]]
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 +
===Column Headers===
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 +
 
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'''School''' - School of enrollment.
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 +
'''Last Name''' - Student's last name.
 +
 
 +
'''First Name''' - Student's first name.
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 +
'''Middle Name''' - Student's middle name.
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 +
'''SIDNO''' - Student's identification number.
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 +
'''Recnum''' - Student's record number.
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
==Bottom==
 +
 
 +
 
 +
[[File:sch9.png]]
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 +
'''Setup''' - Click to go back to the Setup box.
  
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'''These instructions will give you a printout of the form students need for documentation of enrollment.'''
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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 +
'''Help''' - Click to view written instructions and/or videos.
  
  
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'''There are two methods for printing the form:'''
 
−
::'''(1) through the Action button on the Student Master screen'''
 
−
::'''(2) through the menu item under Student Master.'''
 
  
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'''Entry'''
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'''Student Master'''
  
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'''Method 1:  Printing the form through the Action Button on the Student Master screen'''
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Find the student using the Student Master find button or the Search bar.
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#Log in to WebPams.
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Click the '''Action''' button at the upper right of the window.
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#Select '''Student Master''' on the left side of the screen.
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Select '''Enrollment Status Form''' from the list of Actions.
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#Find the student using the Student Master find button.
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A print preview will appear on the screen.
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#Click the '''Action''' button at the upper right of the window.
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If there is no gray rectangle at the bottom right of the window, move your cursor to this area and the gray box will appear.
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#Select '''Enrollment Status Form''' from the list of Actions.
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Click the printer icon at the right end of the gray box for a print dialog box to appear.
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#A print preview will appear on the screen.
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Click the '''Print''' button at the top left of the screen and this window will disappear.
−
#If there is no gray rectangle at the bottom right of the window, move your cursor to this area and the gray box will appear.
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The screen will return to the Student master screen.
−
#Click the printer icon at the right end of the gray box for a print dialog box to appear.
 
−
#Click the '''Print''' button at the top left of the screen and this window will disappear.
 
−
#The screen will return to the Student master screen.
 
  
  
 
'''Method 2:  Printing the form through the menu item under Student Master'''
 
'''Method 2:  Printing the form through the menu item under Student Master'''
−
#Log in to WebPams.
 
−
#Select '''Lists''' under the Student Master area on the left of the screen.
 
−
#Select '''Enrollment Status Form''' and the Setup Box will appear.
 
  
 +
Select '''Lists''' under the Student Master area on the left of the screen.
 +
Select '''Enrollment Status Form''' and the Setup Box will appear.
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
For other setup values not listed in the standard setup list:
 +
'''Display SSN'''--Select this check box to include the student SSNs on the status form.
 +
Click '''Ok''' to move to the next screen.
 +
The screen will display the following information:
 +
:The first column will be a number indicating how many records are found matching the criteria based on the setup box. The remaining columns include School, Last Name, First Name, Middle Name, Sidno, Record.
 +
To '''Print''' the form click the Print button at the bottom of the screen.
 +
A print dialog box appears on the screen.
 +
Select the non-editing PDF version.
 +
Click '''Print''' at the bottom of the window.
 +
If there is no gray rectangle at the bottom right of the window, move your cursor to this area and the gray box will appear.
 +
Click the printer icon at the right end of the gray box for a print dialog box to appear.
 +
Click the '''Print''' button at the top right of the screen and this window will disappear.
 +
Close the print preview.
  
−
'''Setup Box Options'''
 
−
:'''Year'''--Defaults to current school year.
 
−
:'''District and School'''--Both of these will default based on your security settings.
 
−
:'''Active Only'''--check this box if you want to limit the list of students to active students only based on the date below.
 
−
:'''As-of-Date'''--Students enrolled on or before this date with no exit/leave date will be considered active
 
−
:'''Sidno'''--List of students by Sidno for whom an Enrollment Status Form will be printed. Select one or more students or leave the field blank for all students or check the box at the top of the student list to select all students
 
−
:'''Grade'''--To select all students either leave the field blank or click in the field and select the check box at the top of the list. To select one or more (but not all) students click the check box by the name(s).
 
−
:'''Gender'''--To select all Genders either leave the field blank or click in the field and select the check box at the top of the list. To select one click the check box by the gender.
 
−
:'''Ethnic'''--To select all Ethnics either leave the field blank or click in the field and select the check box at the top of the list. To print one or more (but not all) ethnics click the check box by the ethnicity.
 
−
:'''Show Remotely Scheduled'''--Select this check box to include students from other schools that are remotely scheduled into classes at your school.
 
−
:'''Display SSN'''--Select this check box to include the student SSNs on the status form.
 
−
:'''Special Codes'''--To select all Special Codes either leave the field blank or click in the field and select the check box at the top of the list. To print one or more (but not all) students based on their special code click the check box by the Special Code.
 
−
:'''Team Codes'''--To select all Teams either leave the field blank or click in the field and select the check box at the top of the list. To print one or more (but not all) ethnics click the check box by the Team code.
 
−
:'''Show'''--Select whether to show All students, Sped students only, or Non Sped students.
 
−
:'''Homeroom'''--To select students from all Homerooms either leave the field blank or click in the field and select the check box at the top of the list. To select one or more (but not all) Homerooms click the check box by the Homeroom name(s).
 
−
:'''Counselor'''--To select students from all Counselors either leave the field blank or click in the field and select the check box at the top of the list. To select one or more (but not all) Counselors click the check box by the Homeroom name(s).
 
−
:'''Club'''--To select students from all Clubs either leave the field blank or click in the field and select the check box at the top of the list. To select one or more (but not all) Clubs click the check box by the Club name(s).
 
−
:'''Sport'''--To select students from all Sports either leave the field blank or click in the field and select the check box at the top of the list. To select one or more (but not all) Sports click the check box by the Sport name(s).
 
  
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----
 +
[[Student Master|'''Student Master''' Main Page]]
  
−
'''Continuation of printing the Enrollment Status Form using Method 2'''
+
----
−
#Click '''Ok''' to move to the next screen.
+
[[WebPams|'''JCampus''' Main Page]]
−
#The screen will display the following information:
 
−
#:The first column will be a number indicating how many records are found matching the criteria based on the setup box. The remaining columns include School, Last Name, First Name, Middle Name, Sidno, Record.
 
−
#To '''Print''' the form click the Print button at the bottom of the screen.
 
−
#A print dialog box appears on the screen.
 
−
#Select the non-editing PDF version.
 
−
#Click '''Print''' at the bottom of the window.
 
−
#If there is no gray rectangle at the bottom right of the window, move your cursor to this area and the gray box will appear.
 
−
#Click the printer icon at the right end of the gray box for a print dialog box to appear.
 
−
#Click the '''Print''' button at the top right of the screen and this window will disappear.
 
−
#Close the print preview.
 

Latest revision as of 14:30, 14 July 2023

These instructions will give you a printout of the form students need for documentation of enrollment.

Video How-to

Enrollment Status Form video

How to

Menu Location

Student > Reports > Enrollment Status Form

Setup Options

Enrollstatussetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Active Only - Select this to view only active students.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

SIDNO - List of students by Sidno for whom an Enrollment Status Form will be printed. Select one or more students or leave the field blank for all students or check the box at the top of the student list to select all students.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Show Remote Only - If this box is checked, the report will list only those students who come to your school from another school in the district.

Display SSN - Show the social security number on the report.

Special Codes - Leave blank if all special codes are to be included in the report. Otherwise, choose the desired special code.

Teams - Leave blank if all team names are to be included in the report. Otherwise, choose the desired team.

Sped:

All - Select this to show all students.

Sped Only - Select this to show Sped only students.

Non Sped - Select this to show Non Sped students

504:

All - Select this to show all students.

504 Only - Select this to show 504 only students.

Non 504 - Select this to show Non 504 students.

LEP:

All - Select this to show all students.

LEP Only - Select this to show LEP only students.

Non LEP - Select this to show Non LEP students.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Counselor - Select the name of the student's counselor.

Clubs - Leave blank if all clubs are to be included in the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included in the report. Otherwise, choose the desired sport code.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Mb405.png

Column Headers

School - School of enrollment.

Last Name - Student's last name.

First Name - Student's first name.

Middle Name - Student's middle name.

SIDNO - Student's identification number.

Recnum - Student's record number.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Entry Student Master

Find the student using the Student Master find button or the Search bar. Click the Action button at the upper right of the window. Select Enrollment Status Form from the list of Actions. A print preview will appear on the screen. If there is no gray rectangle at the bottom right of the window, move your cursor to this area and the gray box will appear. Click the printer icon at the right end of the gray box for a print dialog box to appear. Click the Print button at the top left of the screen and this window will disappear. The screen will return to the Student master screen.


Method 2: Printing the form through the menu item under Student Master

Select Lists under the Student Master area on the left of the screen. Select Enrollment Status Form and the Setup Box will appear. To find definitions for standard setup values, follow this link: Standard Setup Options. For other setup values not listed in the standard setup list: Display SSN--Select this check box to include the student SSNs on the status form. Click Ok to move to the next screen. The screen will display the following information:

The first column will be a number indicating how many records are found matching the criteria based on the setup box. The remaining columns include School, Last Name, First Name, Middle Name, Sidno, Record.

To Print the form click the Print button at the bottom of the screen. A print dialog box appears on the screen. Select the non-editing PDF version. Click Print at the bottom of the window. If there is no gray rectangle at the bottom right of the window, move your cursor to this area and the gray box will appear. Click the printer icon at the right end of the gray box for a print dialog box to appear. Click the Print button at the top right of the screen and this window will disappear. Close the print preview.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki