Difference between revisions of "Cohort Trailing Report"

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'''We have added a program that will allow a user to find students who have fallen behind based on their cohort year.  The cohort year MUST be entered using the [[Cohort Year Fast Loader]] for this report to produce a list.'''
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__NOTOC__
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'''This program will provide a way for the user to find students who have fallen behind based on their cohort year.  The cohort year MUST be entered using the [[Cohort Year Fast Loader]] for this report to produce a list.'''
  
 
==Menu Location==
 
==Menu Location==
  
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'''Student > Reports > Cohort Trailing Report'''
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[[File:cohort training menu.png]]
 
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On the left navigation panel, select '''Student Master''' > '''Lists''' > '''Cohort Trailing Report'''.
 
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==Setup Options==
 
==Setup Options==
  
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[[File:cohort trailing setup.png]]
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[[File:cohorttrailrepsetup2.png]]
  
 
'''Year''' - Year--Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Year--Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all
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'''Not in Grade''' - Select the grade level students should be in based on the cohort year selected at the bottom of the setup box. The students listed will be the students who are trailing.
  
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schools in your district.
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
  
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'''Not in Grade''' -  
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
 
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the field to the right of Gender to select the desired gender to be included.
 
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in
 
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the field to the right of Ethnic to select the desired ethnic(s) to be included.
 
  
 
'''Cohort Year''' - Only use this area if you are making a list of certain year cohorts after having previously loaded the student's cohort year.
 
'''Cohort Year''' - Only use this area if you are making a list of certain year cohorts after having previously loaded the student's cohort year.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 
'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Sped:'''  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
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'''OK''' - Click here to save your selections.
 
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
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'''Cohort Year''' - Select the '''Cohort Year''' of the students to view. 
 
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In Bulletin 111 (July 2016), the LDOE defines '''Cohort Year''' as `A cohort of students is all students who entered 9th grade for the first time in the state of Louisiana in a given academic
 
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year. Transitional 9th graders will enter automatically the first time 9th grade cohort in the year after enrolling in transitional 9th grade.' *Prior to running this report, the
 
  
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'''Cohort Year''' can be entered for each student by entering it in Student Master on the Sports tab or using the [[Cohort Year Fast Loader]]. Six future school years are available to select
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'''All''' - Select this to show all students.
  
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from in the right column of the [[Cohort Year Fast Loader]] for districts that define the '''Cohort Year''' as the year a student is projected to graduate.
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'''Sped Only''' - Select this to show Sped only students.
  
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'''OK''' - Click here to save your selections.
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'''Non Sped''' - Select this to show Non Sped students
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''504:'''  
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''All''' - Select this to show all students.
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all
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'''504 Only''' - Select this to show 504 only students.
  
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schools in your district.
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'''Non 504''' - Select this to show Non 504 students.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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'''LEP:'''  
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''All''' - Select this to show all students.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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'''LEP Only''' - Select this to show LEP only students.
  
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the field to the right of Gender to select the desired gender to be included.
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'''Non LEP''' - Select this to show Non LEP students.
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in
 
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the field to the right of Ethnic to select the desired ethnic(s) to be included.
 
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'''Cohort Year''' - Only use this area if you are making a list of certain year cohorts after having previously loaded the student's cohort year.
 
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 
  
 
'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 
'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''OK''' - Click to continue.
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'''Cohort Year''' - Select the '''Cohort Year''' of the students to view.
 
  
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In Bulletin 111 (July 2016), the LDOE defines '''Cohort Year''' as `A cohort of students is all students who entered 9th grade for the first time in the state of Louisiana in a given academic
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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year. Transitional 9th graders will enter automatically the first time 9th grade cohort in the year after enrolling in transitional 9th grade.'  *Prior to running this report, the
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==Main==
  
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'''Cohort Year''' can be entered for each student by entering it in Student Master on the Sports tab or using the [[Cohort Year Fast Loader]].  Six future school years are available to select
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[[File:mb373.png]]
  
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from in the right column of the [[Cohort Year Fast Loader]] for districts that define the '''Cohort Year''' as the year a student is projected to graduate.
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===Column Headers===
  
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'''OK''' - Click here to save your selections.
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'''District''' - District in which the student is enrolled.
  
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'''School''' -  Site code of the school in which the student/employee is enrolled/works.
  
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'''Student Name''' - Student's full name.
  
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'''SIDNO''' - Student's identification number.
  
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'''Grade''' - Student's grade of enrollment.
  
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'''Ethnic''' - Student's ethnicity.
  
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'''Gender''' - Student's gender.
  
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'''Cohort Grade''' - Grade level student should be in.
  
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'''Cohort Year''' - The year that the student would have been in 9th grade..
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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For other set up values not listed in the standard set up list:
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==Bottom==
  
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:*In the field `Not In Grade`, select the grade level student`s should be in based on the cohort year selected at the bottom of the setup box. The students listed will be the students who are trailing.
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[[File:sch9.png]]
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:*'''Cohort Year''' - Select the '''Cohort Year''' of the students to view. 
 
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:**In Bulletin 111 (July 2016), the LDOE defines '''Cohort Year''' as `A cohort of students is all students who entered 9th grade for the first time in the state of Louisiana in a given academic year. Transitional 9th graders will enter automatically the first time 9th grade cohort in the year after enrolling in transitional 9th grade.`
 
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Click '''OK'''
 
  
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'''Setup''' - Click to go back to the Setup box.
  
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'''Column Headers'''
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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=='''Q & A'''==
  
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Other columns not listed in the common column list:
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'''Q''' - If a student graduates high school a year earlier than their original cohort, should their 9th grade entry year be changed so that their data can be included with the cohort they finished with or should nothing be changed and their data be included a year later with their original cohort?
  
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:*Cohort grade - grade level student should be in
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'''A''' - There will be no need to change the cohort year for early grads because the cohort year is only used when the student's graduation year is more than 4 years after the fall of the cohort year.
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:*Cohort year - year student entered school as a 9th grader for the first time
 
  
  
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'''Print Options'''
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----
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[[Student Master|'''Student Master''' Main Page]]
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:25, 14 July 2023

This program will provide a way for the user to find students who have fallen behind based on their cohort year. The cohort year MUST be entered using the Cohort Year Fast Loader for this report to produce a list.

Menu Location

Student > Reports > Cohort Trailing Report

Setup Options

Cohorttrailrepsetup2.png

Year - Year--Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Not in Grade - Select the grade level students should be in based on the cohort year selected at the bottom of the setup box. The students listed will be the students who are trailing.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Cohort Year - Only use this area if you are making a list of certain year cohorts after having previously loaded the student's cohort year.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Sped:

All - Select this to show all students.

Sped Only - Select this to show Sped only students.

Non Sped - Select this to show Non Sped students

504:

All - Select this to show all students.

504 Only - Select this to show 504 only students.

Non 504 - Select this to show Non 504 students.

LEP:

All - Select this to show all students.

LEP Only - Select this to show LEP only students.

Non LEP - Select this to show Non LEP students.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Mb373.png

Column Headers

District - District in which the student is enrolled.

School - Site code of the school in which the student/employee is enrolled/works.

Student Name - Student's full name.

SIDNO - Student's identification number.

Grade - Student's grade of enrollment.

Ethnic - Student's ethnicity.

Gender - Student's gender.

Cohort Grade - Grade level student should be in.

Cohort Year - The year that the student would have been in 9th grade..

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Q & A

Q - If a student graduates high school a year earlier than their original cohort, should their 9th grade entry year be changed so that their data can be included with the cohort they finished with or should nothing be changed and their data be included a year later with their original cohort?

A - There will be no need to change the cohort year for early grads because the cohort year is only used when the student's graduation year is more than 4 years after the fall of the cohort year.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki