Difference between revisions of "Attendance By School and Ethnic"

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__NOTOC__
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'''This program will generate a report that gives a school by school total enrollment with the enrollments counts by ethnicity and the counts of absences by ethnicity. It will also give the percents of each of these counts.'''
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'''This program with display the student ethnic breakdown of schools with enrollment totals and percentages.'''
  
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==Menu Location
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==Menu Location==
  
 
[[File:absencesmenu.png]]
 
[[File:absencesmenu.png]]
  
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On the left navigation panel, select '''Attendance''' > '''Count''' > '''Absences by School and Ethnic'''.
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On the left navigation panel, select '''Attendance''' > '''Count''' > '''Attendance by School and Ethnic'''.
 
  
 
==Setup Options==
 
==Setup Options==
  
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[[File:absencessetup.png]]
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[[File:absbyschandethsetup.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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'''Schools''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''Filters:'''
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[[File:absbyschandethfilters.png]]
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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'''Gender''' - Leave blank or select alla to include all genders.  Otherwise, choose a desired gender.
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'''Clubs''' - Leave blank if all clubs are to be included into the report.  Otherwise, choose the desired club code.
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''Programs''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all
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'''Exclude Program Codes''' - Choose the desired program code(s) to exclude on report
  
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schools in your district.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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'''Exclude Special Codes''' - Choose the desired special code(s) to exclude on report.
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Custom Codes''' - Select Custom Codes created in the [[Custom Code Management]] to filter the student list.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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'''Exclude Custom Codes''' - Choose the desired custom code(s) to exclude on report.
  
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the field to the right of Gender to select the desired gender to be included.
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'''Skip codes''' - Records that have the skipped codes will not be considered by the program.
  
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''Sped:'''
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'''All''' - Select to view all students.
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'''Sped Only''' - Select to view only Sped students.
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'''Non Sped''' - Select to view only non Sped students.
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'''504:'''
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'''All''' - Select to view all students.
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'''504 Only''' - Select to view only 504 students.
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'''Non 504''' - Select to view only non 504 students.
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'''LEP:'''
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'''All''' - Select to view all students.
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'''LEP Only''' - Select to view only LEP students.
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'''Non LEP''' - Select to view only non LEP students.
  
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'''OK''' - Click to continue
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'''OK''' - Click to continue.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
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===Column Headers===
 
===Column Headers===
  
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'''Sch'''--School
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'''Sch''' - School
  
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'''School Name'''--Name of the school
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'''School Name''' - Name of the school
  
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'''Enroll'''--Total count of all students enrolled at the school
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'''Enroll''' - Total count of all students enrolled at the school
  
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'''W Enr'''--Count of white students enrolled  
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'''W Enr''' - Count of white students enrolled  
  
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'''W % Enr'''--Percent of white students enrolled  
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'''W % Enr''' - Percent of white students enrolled  
  
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'''W Abs'''--Count of absences of white students  
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'''W Abs''' - Count of absences of white students  
  
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'''W % Abs'''--Percent of absences of white students  
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'''W % Abs''' - Percent of absences of white students  
  
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'''B Enr'''--Count of black students enrolled  
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'''B Enr''' - Count of black students enrolled  
  
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'''B % Enr'''--Percent of black students enrolled  
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'''B % Enr''' - Percent of black students enrolled  
  
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'''B Abs'''--Count of absences of black students  
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'''B Abs''' - Count of absences of black students  
  
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'''B % Abs'''--Percent of absences of black students  
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'''B % Abs''' - Percent of absences of black students  
  
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'''H Enr'''--Count of Hispanic students enrolled  
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'''H Enr''' - Count of Hispanic students enrolled  
  
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'''H % Enr'''--Percent of Hispanic students enrolled  
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'''H % Enr''' - Percent of Hispanic students enrolled  
  
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'''H Abs'''--Count of absences of Hispanic students  
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'''H Abs''' - Count of absences of Hispanic students  
  
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'''A Enr'''--Count of Asian students enrolled  
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'''A Enr''' - Count of Asian students enrolled  
  
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'''A % Enr'''--Percent of Asian students enrolled  
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'''A % Enr''' - Percent of Asian students enrolled  
  
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'''A Abs'''Count of absences of Asian students  
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'''A Abs''' - Count of absences of Asian students  
  
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'''A % Abs'''--Percent of absences of Asian students :
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'''A % Abs''' - Percent of absences of Asian students :
  
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'''NA Enr'''--Count of Native American students enrolled  
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'''NA Enr''' - Count of Native American students enrolled  
  
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'''NA % Enr'''--Percent of Native American students enrolled :
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'''NA % Enr''' - Percent of Native American students enrolled :
  
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'''NA Abs'''--Count of absences of Native American students  
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'''NA Abs''' - Count of absences of Native American students  
  
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'''NA % Abs'''Percent of absences of Native American students  
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'''NA % Abs''' - Percent of absences of Native American students  
  
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'''HA Enr'''Count of Hawaiian/Pacific Islander students  
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'''HA Enr''' - Count of Hawaiian/Pacific Islander students  
  
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'''HA % Enr'''--Percent of Hawaiian/Pacific Islander students :
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'''HA % Enr''' - Percent of Hawaiian/Pacific Islander students :
  
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'''HA Abs'''---Count of absences of Hawaiian/Pacific Islander students :
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'''HA Abs''' - Count of absences of Hawaiian/Pacific Islander students :
  
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'''HA % Abs'''--Percent of absences of Hawaiian/Pacific Islander students
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'''HA % Abs''' - Percent of absences of Hawaiian/Pacific Islander students
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
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'''Setup''' - Click to go back to the Setup box.
 
'''Setup''' - Click to go back to the Setup box.
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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 +
'''Help''' - Click to view written instructions and/or videos.
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'''HELP''' - Click the '''Help''' button on the bottom of the page to view written instructions and/or videos.
 
  
 
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Latest revision as of 12:27, 8 June 2023

This program with display the student ethnic breakdown of schools with enrollment totals and percentages.

Menu Location

Absencesmenu.png

On the left navigation panel, select Attendance > Count > Absences by School and Ethnic.

Setup Options

Absbyschandethsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

Schools - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Filters:

Absbyschandethfilters.png

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select alla to include all genders. Otherwise, choose a desired gender.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.

Programs - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Exclude Program Codes - Choose the desired program code(s) to exclude on report

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Exclude Special Codes - Choose the desired special code(s) to exclude on report.

Custom Codes - Select Custom Codes created in the Custom Code Management to filter the student list.

Exclude Custom Codes - Choose the desired custom code(s) to exclude on report.

Skip codes - Records that have the skipped codes will not be considered by the program.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Absencesmain.png

Column Headers

Sch - School

School Name - Name of the school

Enroll - Total count of all students enrolled at the school

W Enr - Count of white students enrolled

W % Enr - Percent of white students enrolled

W Abs - Count of absences of white students

W % Abs - Percent of absences of white students

B Enr - Count of black students enrolled

B % Enr - Percent of black students enrolled

B Abs - Count of absences of black students

B % Abs - Percent of absences of black students

H Enr - Count of Hispanic students enrolled

H % Enr - Percent of Hispanic students enrolled

H Abs - Count of absences of Hispanic students

A Enr - Count of Asian students enrolled

A % Enr - Percent of Asian students enrolled

A Abs - Count of absences of Asian students

A % Abs - Percent of absences of Asian students :

NA Enr - Count of Native American students enrolled

NA % Enr - Percent of Native American students enrolled :

NA Abs - Count of absences of Native American students

NA % Abs - Percent of absences of Native American students

HA Enr - Count of Hawaiian/Pacific Islander students

HA % Enr - Percent of Hawaiian/Pacific Islander students :

HA Abs - Count of absences of Hawaiian/Pacific Islander students :

HA % Abs - Percent of absences of Hawaiian/Pacific Islander students

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Absencesbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


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