Difference between revisions of "School Absences Grid"

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__NOTOC__
 
__NOTOC__
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'''This program will provide a table of absence counts for each of the available absence reasons. The count cells can be click to display the detailed list of students that have absences for the reason cell selected.'''
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'''This program will provide a table of absence counts for each of the available absence reasons. The count cells can be clicked to display the detailed list of students that have absences for the reason cell selected.'''
  
 
==Menu Location==
 
==Menu Location==
  
 
[[File:samenu.png]]
 
[[File:samenu.png]]
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On the left navigation panel, select '''Attendance''' > '''Count''' > '''School Absences Grid'''.
 
On the left navigation panel, select '''Attendance''' > '''Count''' > '''School Absences Grid'''.
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==Setup Options==
 
==Setup Options==
  
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[[File:sasetup.png]]
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[[File:schoolabsgridsetup2.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 
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all schools in your district.
 
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
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'''Gender''' - Leave blank or select alla to include all genders. Otherwise, choose a desired ethnicity.
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose a desired gender.
  
 
'''Active Only and As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 
'''Active Only and As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
 
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
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'''Skip Code''' - Choose absence code from list by clicking on the box.
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'''Skip Code''' - Choose absence code to skip from list by clicking on the box.
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'''Unduplicated Student Count''' - This option will only count the student once in the list, and the program will only show the first instance for the student found for the attendance code.
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'''Sped:'''
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'''All''' - Select to view all students.
  
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'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).
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'''Sped Only''' - Select to view only Sped students.
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'''Non Sped''' - Select to view only non Sped students.
  
 
'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking on School or Homeroom.
 
'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking on School or Homeroom.
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'''Print Break on ...''' - For printing, if the user chooses '''School''', it will print break between schools. If the user chooses '''Homeroom''', it will print break on homeroom teacher.
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'''Column''' - Choose columns to show on the report.
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
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of the numeric codes.
 
of the numeric codes.
  
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'''NOTE'''--If you click on a count cell in the display a new popup will appear with the detail of each student's absences. This popup will have a '''Print and Help''' button that works in the
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same way as all other print and help buttons.
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'''NOTE''' - If the user clicks on a count cell in the display a new popup will appear with the detail of each student's absences.  
  
 
To find definitions of commonly used columns, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used columns, follow this link: [[Common Column Headers]].
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==Bottom==
 
==Bottom==
  
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'''Setup''' - This allows you to change the values on the setup box without exiting the program.
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'''Setup''' - Click to go back to the Setup box.
  
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''Help''' - This button links to the JCampus video and written instructions.
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'''Print Legend''' - Prints the corresponding alpha absence codes and the descriptions of the numeric codes.
  
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'''Print Legend''' - Prints the corresponding alpha absence codes and the descriptions of the numeric codes.
 
  
 
'''NOTE:''' Sorting and other data manipulations are explained in the following link: [[List Programs Instructions/Video]].
 
'''NOTE:''' Sorting and other data manipulations are explained in the following link: [[List Programs Instructions/Video]].
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Latest revision as of 09:08, 24 February 2022

This program will provide a table of absence counts for each of the available absence reasons. The count cells can be clicked to display the detailed list of students that have absences for the reason cell selected.

Menu Location

Samenu.png

On the left navigation panel, select Attendance > Count > School Absences Grid.

Setup Options

Schoolabsgridsetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select alla to include all genders. Otherwise, choose a desired ethnicity.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose a desired gender.

Active Only and As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Skip Code - Choose absence code to skip from list by clicking on the box.

Unduplicated Student Count - This option will only count the student once in the list, and the program will only show the first instance for the student found for the attendance code.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

Order To List - Allows for the list to be sorted in the desired way upon clicking on School or Homeroom.

Print Break on ... - For printing, if the user chooses School, it will print break between schools. If the user chooses Homeroom, it will print break on homeroom teacher.

Column - Choose columns to show on the report.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Samain.png

Column Headers

School Name - Name of School

Sch - School site number

Total - Total number of absences from all columns

Columns 01, 02, ... , 61 - Numeric values associated with absence reasons. There is a Print Legend button at the bottom of the display that will give the corresponding descriptions of the numeric codes.


NOTE - If the user clicks on a count cell in the display a new popup will appear with the detail of each student's absences.

To find definitions of commonly used columns, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Print Legend - Prints the corresponding alpha absence codes and the descriptions of the numeric codes.


NOTE: Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video.


Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki